The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

2/13/2019 Minutes Regular Board Meeting




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2/13/2019 Minutes Regular Board Meeting

VILLAGE OF HILLCREST         

Wednesday, February 13, 2019

Regular Board Meeting Minutes

7:00PM

 

The Regular Board Meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Randy Salsbury, Jason Fore, Pamela Pittman, Jeanie Sparacino and Tim Ball. Also present were President Rich Elliott, Village Clerk Dawn Bearrows, Treasurer Debra Argetsinger and Attorney Paul Chadwick.

A motion was made by Trustee Salsbury, seconded by Trustee Ball to approve the minutes from January 19, 2018 Regular Board Meeting. Roll call vote: Elliott; yes, Salsbury; yes, Sparacino; abstain, Fore; yes, Pittman; yes, Ball; yes. Motion carried.

Treasurer Argetsinger reported cash on deposit as of January 31, 2109 as follows: General Fund $1,374,117.32, Motor Fuel Tax $153,144.47, and Utility Fund $151,971.29.

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the Treasurer’s report as presented. Roll call vote: Elliott; yes, Salsbury; yes, Sparacino; yes, Fore; yes, Pittman; yes, Ball; yes. Motion carried.

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the bills as presented. Roll call vote: Elliott; yes, Salsbury; yes, Sparacino; yes, Fore; yes, Pittman; yes, Ball; yes. Motion carried.

DEPARTMENT REPORTS

Finance: Nothing at this time.

Water: Performing daily water tests. Beginning the process of replacing the generator as the current generator is very old and parts are not readily available. Started looking at quotes and the possibility of getting assistance from FEMA and Tom Richter to replace the generator.

Ordinances: Trustee Ball reported there are issues with parking during bad weather. Stated that we should send letters to residents and that the Village will need to start having cars towed that are parked illegally. Trustee Fore stated that a letter had been sent by the Village Clerk in the last billing with the ordinance information on parking during snow removal. Trustee Fore also stated that the ordinances regarding parking, towing, and notification need to be clarified.

Streets & Grounds:  Trustee Fore reported there was a water main break on Erickson Rd that has been repaired. Maintenance on the blue truck includes purchasing new rims and 1 tire that had been cut and hydraulic hoses. Installed new shelf in Clerk’s office, general maintenance in the Village and Anderson Plumbing installed a shut off valve on the water line to the generator.

Building & Zoning:  Trustee Salsbury will talk with Chris at Hub Printing regarding door hangers.

Health & Welfare:  Nothing at this time.

Village Attorney: Will comment later.

Administration:  The decision on door hangers have been postponed until next month as Randy is going to go back to Hub Printing for more information. Easter is on April 21st, the Village is in need of donations and volunteers. President Elliott will be ordering approximately 1000 plastic eggs for the Easter egg hunt to be held in Powers Park on Saturday, April 20. Also that the Open Meetings Act requires all board members to take online training once per year, the website and other information will be provided by the Village Clerk.

PUBLIC COMMENT:  

Tim Ball commented on his utility bill, stating that he received an exorbitant for past water usage and that he has involved an attorney. He asked that the board suspend his bill so as not to accrue any penalties, until such time as the matter is resolved. No decision was made at this time. 

 

OLD BUSINESS

Employee handbook - President Elliott stated that the revised employee handbook is completed and copies will be made available.

GovPayNet- Credit/Debit card payment system for water bills. Comment from Attorney Chadwick stated that no bidding was necessary as the system is of no cost to the Village and that this company specializes in municipalities. Also, the agreement is standard with nominal risk to the Village. A motion was made by President Elliott, seconded by Trustee Fore to approve the GovPayNet system. Roll call vote: Elliott; yes, Salsbury; yes, Sparacino; yes, Fore; yes, Pittman; yes, Ball; yes. Motion carried.

Baxter Woodman- Update on progress: On January 22, 2019, Baxter woodman met with President Elliott and Trustee Fore to identify issues and assemble a water, road, and sewer study. Currently working on compiling information with the help of Casper Manheim and the Village Clerk.

 

NEW BUSINESS

LOUIS CORTES- New owner of the Best Welding building and owner of G&L Metal Broker. Presented to the Village Board his business, his plans for the property and future plans for his business within Hillcrest. Mr. Cortes will be operating 3 businesses out of the property, G&L Metal broker, G&L Metal Trucking, G&L Auto Trader. This will not be a recycling center and will not be open to the public. He informed the Board and the public that there was to be no hazardous materials or waste stored at the property.  Tentatively, the business will open in May, as they are currently in the process of cleaning the property and bringing the buildings up to proper code. There are future plans for redoing the parking lot blacktop and adding concrete for his truck parking.

There were questions from the board about this being an auto salvage yard, lighting, fencing of the property and landscaping. Mr. Cortes answered all questions satisfactorily and Attorney Chadwick added that the company should check codes and ordinances before making improvements to stay within the boundaries set by the Village.

Mr. Cortes will also be hiring employees from within the Village and is projecting his revenue goals to be $2.5m/ year. Mr. Cortes stated that his business hours will be 7am-5pm weekdays only and that he wishes to work together with the community and eventually move his family into the Village.

 

 

Motion to exit to Executive Session made by Trustee Fore and seconded by Trustee Pittman at 8:22 pm

Roll call vote: Elliott; yes, Salsbury; yes, Sparacino; yes, Fore; yes, Pittman; yes, Ball; yes. Motion carried.

 

Motion to return to regular session made by Trustee Fore and seconded by President Elliott. Roll call vote: Elliott; yes, Salsbury; yes, Sparacino; yes, Fore; yes, Pittman; yes, Ball; yes. Motion carried.

 

Motion to adjourn made at 9:27 PM by Trustee Pittman, seconded by Trustee Sparacino. All in favor say Aye. All Ayes. Motion Carried.

 

Minutes taken and prepared by Village Clerk Dawn Bearrows.



Posted: 2/20/2019 | Updated: 2/20/2019