The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

03/14/2018 - Agenda - March 14, 2018 - Regular Monthly Meeting




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03/14/2018 - Agenda - March 14, 2018 - Regular Monthly Meeting

VILLAGE OF HILLCREST

Wednesday March 14, 2018

Regular Board Meeting

7:00pm

 

The Regular Board meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Pamela Pittman, Jason Fore, Rich Elliott, Randy Salsbury, Tim Ball, and Jeanie Sparacino. Also present were President Steve Dodson, Attorney Paul Chadwick, and Village Clerk Patty Moreno.

 

A motion was made by Trustee Salsbury, seconded by Trustee Ball to approve the minutes from February 14, 2018 as presented. Roll call vote: Pittman; yes, Fore; yes, Elliott; yes, Salsbury; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Village Clerk Patty Moreno reported that the cash on deposits as of February 28, 2018, are as follows: General Fund $1,085,066.85, Motor Fuel Tax $137,884.12, and Utility Fund $255,540.23.

 

A motion was made by Trustee Elliott, seconded by Trustee Pittman to approve the Treasurer’s report as presented. Roll call vote: Pittman; yes, Fore; yes, Elliott; yes, Salsbury; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made by Trustee Salsbury, seconded by Trustee Sparacino to approve payment of the bills as presented. Roll call vote: Pittman; yes, Fore; yes, Elliott; yes, Salsbury; yes, Ball; yes, Sparacino; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino stated that she would like to schedule the first Budget Meeting for either April 18 or 25. Trustee Fore stated that he would not be available for the 25th. Trustee Sparacino stated that the budget meeting would then be on the 18th to allow trustee Fore to be at the meeting.

 

Water- Trustee Elliott reported that for the month of February the water department had done daily water testing, well #2 had been inspected, new pump for well #2 had been installed, well #2 is back in service, nitrate levels are back to normal, completed water shut offs and reconnections, flushed hydrant on Ramona and River Road, replaced phosphate pump and hoses in pump and well house.

 

Ordinances- Trustee Ball stated that the donation container located on Powers Road on the Hillcrest Motel property is getting out of hand with people leaving big items such as couches and boxes outside of the container. Trustee Fore stated that a sign should be put in that locations stating that no big items should be left there and there should be a limit that once it is full no items can be left outside of the containers. Trustee Ball stated that it is a real eye sore since it is located on the entrance of the Village.

 

Streets & Grounds- Trustee Fore reported that for the month of February the streets and grounds department had filled in shoulders of roadways, washed the blue truck, picked garbage along Route 251, fixed stop sign on Maple and Errett, replaced the no parking sign in front of fat cats, salted when needed, looked up information on a few items looking to purchase in the future and for future upcoming work we have the locate and install of speed bumps, prepare mower for spring, pick up a load of cold patch to fill pot holes. The board discussed garbage along the village and having maintenance and part-time water employee picking up garbage within the village.

 

Building & Zoning-Trustee Salsbury stated that he would like to remind resident that any structure being added to a property even if it be a portable shed requires a permit so please call the building inspector if you have any doubts.

 

Health & Welfare- Clerk Patty Moreno gave Trustee Pittman report. Clerk Moreno stated that they had received a quote from Nixel alerts for emergency alerts to residents on any village events. Moreno stated that there is a onetime installation fee of $500.00 other than that fee there is a cost of $3,500.00 annually to be able to have this type of alert system. Moreno stated that the Village would have to advertise that the Village is using this system by putting a link on the website or simply telling residents to text a number to subscribe to get the alerts but this would alert residents quicker in case of a boil order or any other Village concern that the board needs to get to the residents quick.

 

Village Attorney- Attorney Chadwick had no report.

 

Administration- President Dodson reported that the Village will be having an Easter Egg Hunt March 24, 2018 at 2:00pm.

 

Police- President Dodson stated that he would give the Police report due to Chief Danny White’s absence. President Dodson stated that there was 15 calls for service, 3 for parking complaints, 6 for trouble spots, 2 false alarms, 3 building checks, 1 sexual related investigation.

 

PUBLIC COMMENT

Linda Beck candidate for Ogle County Treasurer introduced herself and explained some of her current roles now with the county and asked for support in the next election.

 

NEW BUSINESS

Solar Farm

Jim Rodriguez Attorney and Dave Ross vice president of SunEast Development solar energy presented the board with a solar project that they would like to start with in a property that would be annex in to the Village if approved by the board. Mr. Ross discussed the solar project and the team responsible for this project, what the driving demand for new solar projects is, the benefits to the Village of Hillcrest and the residents with this projects. The Board discussed with Mr. Ross the benefits of Village in supporting this solar farm project. Mr. Rodriguez stated that the zoning on the property would stay agriculture but they would require a special use permit from the Village when the property is annexed in. Mr. Ross stated that they would be putting in a petition to annex in the property. Mr. Ross did provided the board with a complete packet of the presentation along with pictures of the project and what the potential special use permit conditions are for this project.

 

Aflac- Esther Countryman

Esther Countryman representative from Aflac presented the board with benefits for employees as well as for the board she stated that the benefits would be paid by the employee not the employer therefore it would not cost the Village anything. Mrs. Countryman stated that she had talked to some of the employees and some of them seem interested. Mrs. Countryman did state that she would need at least two employees or board members to enroll in order to start the Village account but in talking to President Dodson he stated that this would need board approval.

 

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve setting up an account for the Village with Aflac for employee benfits at their own cost. Roll call vote: Pittman; yes, Fore; yes, Elliott; yes, Salsbury; yes, Ball; abstain; Sparacino; yes. Motion carried.

 

Salt Order

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve the salt order in the amount of 75 tons. Roll call vote: Pittman; yes, Fore; yes, Elliott; yes, Salsbury; yes, Ball; yes, Sparacino; yes. Motion carried.

 

OLD BUSINESS

Rochelle Police Department Antenna Lease Agreement

Trustee Fore stated that he did not agree with the term he would like to see a shorter term. Attorney Chadwick asked what term would be more reasonable for Trustee Fore. Trustee Fore and the board agreed that a 10 year term would be more reasonable and no automatic renewal. Trustee Fore stated that he would like the tenant to come and renew otherwise the lease will expire.  Trustee Sparacino also stated that under #17 Relocation she would like for the Landlord not to have any relocation cost. Trustee Sparacino also stated that she did not see anywhere in the lease where they carried insurance on their equipment she would like to see it on the lease agreement. Attorney Chadwick stated that having them name the Village on their additional liability insurance. Attorney Chadwick also stated that under #13 Indemnification he would like to see them indemnify the Village.

 

A motion was made by Trustee Fore, Seconded by Trustee Salbury to approve the Rochelle Police Department Antenna Lease Agreement subject to changes. Roll call vote: Pittman; yes, Fore; yes, Elliott; yes, Salsbury; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Pittsburg Tank Proposal

Trustee Elliott stated that there is some work that needs to be done to the tower on an emergency basis that Pittsburg Tank has recommended we do when they did the inspection in December. Trustee Elliott stated that this work includes the adjustment of windage rods and riser stay rods, replacement of the existing roof vent with a vacuum-pressure, frost proof vent, and ad dry interior cleanout. Trustee Elliott stated that because they were not able to perform the clean out in December that has already been paid for but the cost for the adjustment of the rods is $6700.00 and for the replacement of the vent is $5760.00.

 

A motion was made by Trustee Fore, seconded by Trustee Salsbury to approve the proposal of Pittsburg tank in the amount of $12,460.00 for replacement of the roof vent and the adjustment of windage rods. Roll call vote: Pittman; yes, Fore; yes, Elliott; yes, Salsbury; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made at 8:30pm to go into Executive Session for Personnel, Pending Litigation, and Approval of Executive Session minutes by Trustee Fore, seconded by Trusee Elliott. Roll call vote: Pittman; yes, Fore; yes, Elliott; yes, Salsbury; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made at 8:52pm to return to regular session by Trustee Pittman, seconded by Trustee Sparacino. Roll call vote: Pittman; yes, Fore; yes, Elliott; yes, Salsbury; yes, Ball; yes, Sparacino; yes. Motion carried.

 

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 



Posted: 5/8/2018 | Updated: 5/8/2018