The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

01/10/2018 - Minutes - January 10, 2017 - Regular Board Meeting




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01/10/2018 - Minutes - January 10, 2017 - Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday January 10, 2018

Regular Board Meeting

7:00pm

 

 

The Regular Board Meeting was opened with the Pledge of Allegiance present and answering roll call were Trustees Jeanie Sparacino, Tim Ball, Pamela Pittman, Jason Fore, and Randy Salsbury. Also present were President Steve Dodson, Attorney Paul Chadwick and Village Clerk Patty Moreno. Trustee Rich Elliott was not present.

 

A motion was made by Trustee Salsbury, seconded by Trustee Sparacino to approve the Minutes from December 13, 2017 as presented. Roll call vote: Sparacino; yes, Ball; Abstain, Pittman; yes, Fore; yes, Salsbury; yes. Motion carried.

 

Village Clerk Patty Moreno reported that the cash on deposits as of December 31, 2017 are as follows: General Fund $1,045,322.66, Motor Fuel Tax $133,316.12 and Utility Fund $248,239.81.

 

A motion was made by Trustee Fore, seconded by Trustee Salsbury to approve the Treasurer’s report as presented. Roll call vote: Sparacino; yes, Ball; yes, Pittman; yes, Fore; yes, Salsbury; yes. Motion carried.

 

A motion was made by Trustee Salsbury, seconded by Trustee Sparacino to approve the payment of the bills as presented. Roll call vote: Sparacino; yes, Ball; yes, Pittman; yes, Fore; yes; Salsbury; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino had no report for the Finance department.

 

Water- No report was given for the Water department due to Trustee Elliott’s absences.

 

Ordinance- Trustee Ball had no report for the Ordinance department.

 

Streets & Grounds- Trustee Fore reported that speed bumps had been ordered and received along with the signs for speed bumps they are removable and will be installed throughout the Village in the spring. Fore stated that the streets department has been busy plowing and salting more salting than plowing, filling pot holes as they come up, moved some salt around, cleaned village hall, and had one water main break.

 

Building & Zoning- Trustee Salsbury had no report for the Building and Zoning department.

 

Health & Welfare- Trustee Pittman had no report for the Health and Welfare department.

 

Village Attorney- Attorney Chadwick had no report.

 

Administration- President Dodson had no report for Administration.

 

Police- President Dodson stated that Chief White was not able to make it to the meeting tonight.

 

 

PUBLIC COMMENT

No public comment made.

 

OLD BUSINESS

 

Leaf River Communication Lease Agreement

A motion was made by Trustee Salsbury, seconded by Trustee Pittman to approve the lease agreement for $50.00 dollars a month for a five year agreement. Roll call vote: Sparacino; yes, Ball; yes, Pittman; yes, Fore; yes, Salsbury; yes. Motion carried.

 

Yard Waste Burning Ordinance

Trustee Fore stated that he would like this item tabled as he would like to work with the Ordinance trustee in trying to better this ordinance.

 

NEW BUSINESS

 

Rochelle City Representatives- Jeff Fiegenschuh and Jason Bird

Jeff Fiegenschuh representative from RMU along with water/water reclamation superintendent Adam Lanning, and Jason Bird who is the Electric superintendent stated that they would like to start coming to board meetings on a quarterly basis to just keep open communication in case there is any questions since the village is an electric customer. Trustee Salsbury asked regarding the solar panels at the Village and how the village is being credited for the energy generated from the solar panels. Mr. Fiegenschuh stated that they actually had a meeting at RMU today and that issue came up. Mr. Fiegenschuh stated that he would have Barbara Bell the customer service representative reach out and explain that. Mr. Fiegenshuh stated that at one point the Village did receive a credit on the bill but is no longer getting that credit. Trustee Fore also stated that there also had been times where the solar panels have been off line which now the maintenance employee is now in charge of making sure they are on line when he comes in the morning and before he leaves in the afternoon. Trustee Fore also stated that he would like to address a concern of a street light and would like to know if the process of switching to led lights could be speed up in the Village. Mr. Fiegenshuh stated that anything new that they will be changing out will be led but they are doing the process as the lights go out. Trustee Fore would like a new street light added to the corner of Linda and Powers Road. Mr. Fegenshuh stated that they would be able to do that just put the work order in.

 

Purchase of Radios for Maintenance Department

Trustee Fore stated that in talking with the full-time and part-time and clerk/treasurer there has been an issue encounter with communicating with our seasonal help. Trustee Fore stated that they have looked into base radios in the truck however as soon as you get out of the truck you do not have communication anymore. Fore stated that Motorola works in this area and Vertex is one of the most commonly use radios so goal is to try to get enough radios to cover the whole staff that could be working at one time. Fore stated that the Village currently has a safety grant from the Illinois Public Risk Fund in the amount of $195.00 for any public safety concern we may have but he would like to use it for the purchase of the radios. Trustee Fore stated that as of right now they have found a really good deal on eBay however without a credit card it is really hard to purchase them. Trustee Fore stated that they did do testing on two way radios and they would lose signal. Trustee Fore stated that the employee brought this concern to him and he stands behind them. There was discussion on whether or not the Village would have to purchase a frequency. The Board decided that more information would be needed to make a decision.

 

Consideration of Maintenance Engineering Agreement with Ogle County for Seal Coat Improvements

A motion was made by Trustee Fore, seconded by Trustee Salsbury to approve the Consideration of Maintenance Engineering Agreement with Ogle County for Seal Coat Improvements. Roll call vote: Sparacino; yes, Ball; yes, Pittman; yes, Fore; yes, Saslbury; yes. Motion carried.

 

Consideration of Resolution for Maintenance in the amount of $20,000.00 for use of Motor Fuel Tax Funds for Seal Coat Improvements

A motion was made by Trustee Fore, seconded by Trustee Saslbury to approve the Consideration of Resolution for Maintenance in the amount of $20,000.00 for use of Motor Fuel Tax Funds for Seal Coat Improvements. Roll call vote: Sparacino; yes, Ball; yes, Pittman; yes, Fore; yes, Salsbury; yes. Motion carried.

 

Approval of Sexual Harassment Ordinance

A motion was made by Trustee Fore, seconded by Trustee Pittman to approve the Sexual Harassment Ordinance as presented by Attorney Chadwick. Roll call vote: Sparacino; yes, Ball; yes, Pittman; yes, Fore; yes, Salsbury; yes. Motion carried.

 

A motion was made at 7:35pm to go into Executive Session by Trustee Fore, seconded by Trustee Pittman. Roll call vote: Sparacino; yes, Ball; yes, Pittman; yes, Fore; yes, Salsbury; yes. Motion carried.

 

A motion was made at 8:00pm to return to Regular Session by Trustee Ball, seconded by Trustee Fore. Roll call vote: Sparacino; yes, Ball; yes Pittman; yes, Fore; yes, Salsbury; yes Elliott; yes. Motion carried.

 

A motion to adjourn was made at 8:01pm by Trustee Pittman, seconded by Trustee Sparacino. All in favor say Aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 



Posted: 3/1/2018 | Updated: 3/1/2018