The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

12/13/2017 - Minutes - December 13, 2017 - Regular Board Meeting




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12/13/2017 - Minutes - December 13, 2017 - Regular Board Meeting

VILLAGE OF HILLCREST

Regular Board Meeting

Wednesday December 13, 2017

7:00pm

 

 

The regular Board Meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jason Fore, Rich Elliott, Randy Salsbury, Pamela Pittman, and Jeanie Sparacino. Also present were President Steve Dodson, Attorney Paul Chadwick and Village Clerk Patty Moreno.

 

A motion was made by Trustee Sparacino, seconded by Trustee Elliott to approve the minutes from November 8, 2017 regular board meeting as presented. Roll call vote: Fore; yes, Elliott; yes, Salsbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

Village Clerk Patty Moreno reported that the cash on deposits as of November 30, 2017 are as follows: General Fund $1,043,584.40, Motor Fuel Tax $130,300.12 and Utility Fund $243,283.14.

 

A motion was made by Trustee Sparacino, seconded by Trustee Pittman to approve the Treasurer’s report as presented. Roll call vote: Fore; yes, Elliott; yes, Salsbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

Village Clerk Patty Moreno stated that she would like to add the Query Insurance bill in the amount of $14,184.00 for the Insurance premium which is on the agenda.

 

A motion was made by Trustee Salsbury, seconded by Trustee Elliott to approve the payment of the bills as presented including the insurance premium to Query Insurance in the amount of $14,184.00. Roll call vote: Fore; Abstain, Elliott; yes, Salsbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino reported that President Dodson and she had sat down and reviewed the insurance policy with Adam from Query Insurance and made any changes that needed to be made however this is an agenda item and will be discussed later in the meeting.

 

Water- Trustee Elliott reported that some repairs had been made in the water department. Elliott stated that some hoses had been replaced in the chlorine tank to pump one and replaced check valve for chlorine in the pump house and removed and cleaned injection tube in pump house. Elliott also stated that daily water testing was also performed.

 

Ordinance- No report was given for the Ordinance department due to Trustee Ball’s absence.

 

Streets & Grounds- Trustee Fore reported that for the month of November going into December the streets department filled the curb side at Powers Road and Hillcrest Ave, Shingled the salt shed, cleaned the shop, cleaned village hall, put plows on trucks, replaced pulley, bracket, and belts for pto pump on blue truck, racked west yard around pine tree, and cleaned gutters on village hall.

 

Building & Zoning- Trustee Saslbury had no report for the Building and Zoning department.

 

Health & Welfare- Trustee Pittman had no report for the Health and Welfare department.

 

Village Attorney- Village Attorney Chadwick had no report.

 

Administration- President Dodson stated that the Village would be having a movie night on Friday December 15, 2017 at 6:00pm and the movie showing will be The Polar Express drinks and snacks will be available for kids and adults who would like to stop by and watch.

 

Police- Chief Danny White reported that the police department had 3 traffic stops, 1 suspicious vehicle, 6 parking complaints, 1 motorist assist, 1 crash, 1 animal complaint, 12 trouble spots, 4 patrols, and 1 building check.

 

PUBLIC COMMENT

No public comment was made.

 

OLD BUSINESS

 

Query Insurance – Adam Heal

Adam Heal from Query Insurance gave a brief explanation of the changes to the insurance and provided each board member with a packet of a summary of the insurance premium.

 

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the renewal of the insurance with Query Insurance in the amount of $14,184.00. Roll call vote: Fore; yes, Elliott; yes, Salsbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

Electric Easement Agreement – Rochelle Municipal Utilities

Attorney Chadwick stated that he went back and forth on the length of time of the agreement with the Rochelle Municipal Utilities but was finally able to come to an agreement on the 10 year term. Chadwick stated that the term is the only change in the agreement it is now ten years instead of fifty years but the rest of the agreement is still the same.

 

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve the Electric Easement Agreement with Rochelle Municipal Utilities for the term of ten years. Roll call vote: Fore; yes, Elliott; yes, Salsbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

Leaf River Communications Lease Agreement

Aaron Palmer from Leaf River Communications stated that the lease agreement with Hillcrest is expiring in May and understood that the current compensation was not going to be renewed therefore he would like to see if they can reach an agreement on the compensation or what the boards thoughts on the matter are.  Trustee Sparacino stated that at the last minute the board had discussed a compensation of $750.00 a month. Mr. Palmer stated that the amount was incredibly high for the height of the Village’s water tower he thought $50.00-$100.00 would be more realistic. Trustee Fore stated that he would like to see what Leaf River is currently offering other communities and see where Hillcrest falls under. Mr. Palmer stated that Leaf River has limited revenue from the Hillcrest tower that it would not compare to the other communities. Mr. Palmer stated that the $750.00 a month would be in line with a 300 foot communications tower. Mr. Palmer stated that the current trade was for internet and that would be equivalent to $50.00 to $70.00 a month. Trustee Fore asked what would be their offer. Mr. Palmer stated that the highest would be $100.00 month or if the fiber connection ever went down Leaf River can act as a backup for the phone service.

 

A motion to table this item until next meeting was made by Trustee Salsbury, seconded by Trustee Sparacino. Roll call vote: Fore; yes, Elliott; yes, Salsbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

 

NEW BUSINESS

 

Solar Farm

Evan Carlson works for IEPS Solar Gardens spoke to the board in regards to his interest in either purchasing or leasing 16-20 acres of farm land to put up a community solar garden. Mr. Carlson stated that the sites would be temporary and he would prefer to lease but would buy the land. Mr. Carlson asked the board for help in trying to find property around this area.

 

Street Maintenance Chip and Seal

Trustee Fore stated that the county has a program in which communities like the Village can benefit from and get a better pricing on chip and seal but in order to get in this program the board has to approve the street maintenance tonight. Fore stated that engineer Jim Sparber, and himself had gone through the Village and selected the streets that needed maintenance and the order in which they would be done. Fore stated that Sparber had provided the board with a map of the streets and the year in which each street would be chipped and sealed in the program. Fore also mentioned that the Motor Fuel Fund generates about $33,000.00 a year. Trustee Fore stated that he would like to vote for the year 2018 but would like to follow the whole program. Trustee Fore stated that the rates are based on a five year program. Trustee Fore stated that the first phase would be all of Ramona Ave, River Road from Ramona Ave to Scott Ave, and all of Hillcrest Ave.

 

A motion was made by Trustee Elliott, seconded by Trustee Salsbury to approve the chip and seal program for 2018. Roll call vote: Fore; yes, Elliott; yes, Salbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

Garbage Containers and Yard waste burning

Michael Malley district manager at Northern Disposal and Cody Brewington operation supervisor stated that they apologize for the misunderstanding they were under the impression that the brown container where purchased by another company that they have purchase Rochelle Disposal. Trustee Fore stated that the brown container where purchase by the residents for $65.00. Trustee Fore stated that this all started because President Dodson had asked to have the containers that are in bad shape removed and all of the containers got tag to be removed, therefore Fore stated that he spoke to Mr. York and Mike and they are going to go around and identify all the containers that are in bad shape and tag them. Mr. Malley stated that they could rent for $2.00 a month a 95 gallon container or buy their own container another option would be to buy the containers as a community for $60.00 per container or reopen the contract and renegotiate the contract. Trustee Fore stated that in working with Mr. York they had discussed a container agreement of $50.00 plus delivery and an upcharge of $1.50 for maintenance and repair. Trustee Fore stated that the contact person for this would be Mr. Dodson since he is here daily.  Trustee Fore stated that he would like to thank Northern Disposal for coming back and doing one last yard waste pick up at his request.

 

Trustee Fore stated he would like to eliminate the open burning since the Village does have yard waste pick up. Fore stated that the Village does have ordinances which stipulate what is prohibited and what is allowed and what the penalties are if you do not follow the ordinance. Fore stated that he sees it as a nuisance a lot of people have allergies. Fore stated that he is not against bon fires but no grass or leaves.

Trustee Elliott stated that he has a lot of pine trees in his back yard and has a lot pine needle and that would be considered grass clippings. The board decided that this would be tabled until the next meeting.

 

 

Approval of Tax Levy

A motion was made by Trustee Salsbury, seconded by Trustee Sparacino to approve the Tax Levy 2017-2018 as presented. Roll call vote: Fore; yes, Elliott; yes, Salsbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

Approval of Meeting Schedule Dates for 2018

A motion was made by Trustee Elliott Seconded by Trustee Sparacino to approve the Meeting dates for 2018 as presented. Roll call vote: Fore; yes, Elliott; yes, Salsbuy; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

A motion was made at 8:00pm to go into Executive Session by Trustee Elliott, Seconded by Trustee Salsbury. Roll call vote: Fore; yes, Elliott; yes, Salsbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

A motion was made at 8:35pm to return to regular Session by Trustee Fore, seconded by Trustee Sparacino. Roll call vote: Fore; yes, Elliott; yes, Salsbury; yes, Pittman; yes, Sparacino; yes. Motion carried.

 

President Dodson stated that the Village Hall Hours will be Monday – Friday 8am -5pm starting January 2, 2018.

 

A motion to adjourn was made at 8:36pm by Trustee Fore, seconded by Trustee Salsbury. All in favor say Aye. All Aye’s. Motion carried.

 

 

 

 

 



Posted: 3/1/2018 | Updated: 3/1/2018