The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

11/08/2017 - Minutes - November 8, 2017 - Regular Board Meeting




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11/08/2017 - Minutes - November 8, 2017 - Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday November 8, 2017

Regular Board Meeting

7:00pm

 

The regular board meeting of the Village of Hillcrest was opened with the pledge of Allegiance. Present and answering roll call were Trustees Rich Elliott, Jason Fore, Pamela Pittman, Tim Ball, and Jeanie Sparacino. Also present were President Steve Dodson, Attorney Paul Keller and Village Clerk Patty Moreno. Trustee Randy Salsbury was absent.

 

A motion was made by Trustee Ball, seconded by Trustee Spracino to approve minutes from October 11, 2017 regular Board Meeting as presented. Roll call vote: Elliott; abstain, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

President Dodson stated that as of right now there the Treasurer’s report is still not available.

 

A motion was made by Trustee Elliott, seconded by Trustee Pittman to approve payment of bills as presented. Roll call vote: Elliott; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino had no report for the Finance Department.

 

Water- Trustee Elliott reported that during the month of October and the beginning of November the water department did general water testing, replaced the fluoride pumps, rebuilt the old pumps, fixed two leaks in the chlorine line in the pump room, updated the phone list and the emergency plan, flushed hydrant at 333 River twice due to home owner advising of rust. Trustee Elliott stated that the hydrant on Windover Pk Ct. is still out of service.

 

President Dodson stated that he would like point out that Village Clerk Patty Moreno and Maintenance employee Matt Wittenauer did an excellent job on the evaluation for the IEPA they got everything together for the emergency plan.

 

Ordinances- Trustee Ball had no report for the Ordinance Department.

 

Street & Grounds- Trustee Fore reported that duties completed on October and beginning of November were as follows: general mowing, cleaned village hall, worked with Martin Company on the roads, ordered and installed Auger for blue truck, took blue truck to Masterbend for repairs, used skid loader and finished the yard at 108 Windover Park Drive, used backhoe to dig out the ditch at 323 Hillcrest Ave for Drainage issues, filled shoulder at Maple Ave and 251, organized shop. Upcoming work will be prepping for winter.

 

Building & Zoning- No report was given for the Building and Zoning Department due to Trustee Salsbury’s absence.

 

Health & Wealth- Trustee Pittman had no report for the Health and Welfare Department.

 

Village Attorney- Village Attorney Paul Chadwick had no report.

 

Administration- President Dodson asked that if anyone would like to volunteer to plow or shovel driveways for elderly residents please call the Village Hall as there are a lot of elderly residents that are not able to clean their driveways in the winter.  

 

Police- There was no report for the Police department due to Chief Danny White absence.

 

 

 

PUBLIC COMMENT

Sandy Sullivan who is speaking on behalf of Chief Higby who is out of town, the Rochelle police department has been experiencing radio coverage issues within the Rochelle Township High school after consulting with Motorola the best solution is to use the talk around channel which could reach an antenna on a Hillcrest water tower. Mrs. Sullivan asked the board if the Village would be willing to give the police department permission to put an antenna on the Village water tower. Mrs. Sullivan stated that they have discussed this with Chief White. Motorola expert Kevin stated that what would be done is installation of an antenna on the south side of the Village water tower. Motorola expert Kevin stated that the reason why Hillcrest was selected was because the Hillcrest police department already has cabinet down at the bottom at of the tower with fiber optic through the county. Trustee Sparacino asked who would be responsible for any damage happening to this antenna. Kevin stated that the Rochelle police department would be responsible for any damages to this antenna. Attorney Paul Chadwick stated that the Village currently has a lease agreement with a tenant and in the contract it stated no third parties he would like to make sure this is ok with the current tenant before anything is decided.

 

OLD BUSINESS

 

Permanent Automatic Flushers

Trustee Fore stated that he would like to have the portable flusher tested before the permanent automatic flusher is ordered. President Dodson expressed his concern with the rust issue on the corner of River Road and Ramona Ave.

 

A motion was made by Trustee Elliott, seconded by Trustee Fore to table this item until the portable automatic flusher is tested. Roll call vote: Elliott; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Electric Easement Agreement – Rochelle Municipal Utilities

The board discussed the time the agreement would be for. Trustee Fore stated that he does not agree with a fifty year agreement he would like it to be a five year agreement. Attorney Paul Chadwick stated that he would contact Rochelle and discuss this with them. The board decided to table this item until an agreement on the length of the duration of this agreement would be satisfactory to the board.

 

NEW BUSINESS

 

Speed Bumps and Signs

Trustee Fore stated that the purchase of two pair speed bumps and signs would be in the amount of up $1500.00.

 

A motion was made by Trustee Ball, seconded by Trustee Elliott to purchase two pair of speed bumps and signs in the amount of up to $1500.00. Roll call vote: Elliott; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; No. Motion carried.

 

Leaf River Communication Lease Agreement

Trustee Sparacino stated that she feels that it has been five years and they should start paying something now. The board discussed what amount they thought would be reasonable. The board decided that the Village would start with $750.00 monthly with a five year lease. Attorney Chadwick stated he would be contacting them to talk about this terms and bring back their response at the next board meeting.

 

Approval of Engineer’s Pay Estimate #1 – Final- for the 2017 Road Improvements

Engineer Jim Sparber from Baxter and Woodman gave the final payment estimate for the Martin & Company for the road improvements for 2017. Sparber stated that he is recommending final payment be made to Martin & Company in the amount of $118,900.90.

 

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve final payment to Martin & Company in the amount of $118,900.90 as recommended by Engineer Jim Sparber. Roll call vote: Elliott; yes, Fore; yes, Pittman, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made at 7:40pm to go into Executive Session by Trustee Ball, seconded by Trustee Pittman. Roll call vote: Elliott; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made at 8:24pm to return to regular session by Trustee Elliott, seconded by Trustee Pittman. Roll call vote: Elliott; yes; Salsbury; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made by Trustee Sparacino, seconded by Trustee Ball to change the work week from Monday through Friday to Monday through Sunday. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion to adjourn was made at 8:30pm by Trustee Pittman, seconded by Trustee Sparacino. All in favor say Aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.



Posted: 3/1/2018 | Updated: 3/1/2018