The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

08/09/2017 - Minutes - August 9, 2017 - Regular Board Meeting




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08/09/2017 - Minutes - August 9, 2017 - Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday August 9, 2017

Regular Board Meeting

7:00pm

 

The regular monthly meeting for the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Rich Elliott, Randy Salsbury, Jason Fore, Pamela Pittman, Tim Ball, and Jeanie Sparacino. Also present were President Steve Dodson, Village Attorney Paul Chadwick, Treasurer Penny Payton, and Village Clerk Patty Moreno.

 

A motion was made to approve the minutes July 12, 2017 Regular Board Meeting and the August 2, 2017 Budget workshop minutes as presented. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of July 31, 2017 are as follows: General Fund $980,009.32, Motor Fuel Tax $231,601.71, and Utility Fund $199,793.43.

 

A motion was by Trustee Elliott, seconded by Trustee Salsbury to approve the Treasurer’s report as presented. Roll call vote: Elliott; yes, Salsbury; yes, Fore; ys, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A moiton was made by Trustee Salsbury, seconded by Trustee Ball to approve the payment of the bills as presented. Roll call vote: Elliott; yes, Salbsury; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

 

DEPARTMENT REPORTS

 

President Dodson stated that Trustee Ball will be taking over the Ordinance department again and Trustee Pittman will be taking over the Economic and Community Development department.

 

Finance- Trustee Sparacino Reported that the Appropriations Ordinance has been provided to the board for review and approval at the next board meeting.

 

Streets & Grounds- Trustee Fore reported that for the month of July the maintenance department has been filling pot holes in streets, trimming trees, painting doors on shop, repainting of parking spots on parking lot, and mowing. Fore stated that upcoming work is as follows painting of cabinet for hazardous material, continuing to fill pot holes, continuing trimming trees, training on water meter installation and testing. Trustee Fore also reported that he was also approached by resident about setting up a portable library that kids are able to get a book from and return when done reading. Fore stated that the idea is to get them at the parks but he was approached to see if the Village would be willing to put one in front of the Village hall if the Park District did not agree to this. Trustee Sparacino was concerned with the maintenance of this portable library box.

 

Ordinances- Trustee Ball stated that further in the agenda the board will be discussing the conditions of properties and making the village look better.

 

 

Water- Trustee Elliott had nothing to report for the Water department.

 

Building & Zoning- Trustee Salsbury reported that Fat Cat Slots would be having their grand opening soon.

 

Economic & Community Development-Trustee Pittman had no report for the Economic and Community Development Department.

 

Village Attorney- Village Attorney Chadwick stated that he would soon have an update on PharmaCann.

 

Administration- President Dodson stated that he had had many complaints on atvs and mini bikes being driven on village property.

 

Police- Chief Danny White reported that the police department had 1 suspicious noise, 4 parking complaints, 2 off road vehicle complaints, 1 dumping complaint, 10 ex patrols/trouble spots, 8 building checks, 1 ems call, 1 building alarm, 1 public service call, and the neighbor next door with the truck was given a written warning and was given 5 days to move the truck. White stated that an update on the computer he is looking into purchasing. White stated that he has yet to find something that he thinks is worth the money but he has a few people looking for him but it is hard to find a good used computer.

 

PUBLIC COMMENT

No public comment made.

 

OLD BUSINESS

 

Approval of Automatic Flushers

The board discussed the flushers and even got input from Jim Sparber Village engineer. The board decided to table this item to get more information and decided whether they would benefit from two portable flushers or one portable and one permanent flusher.

 

Water Modeling

Village Engineer Jim Sparber explained and provided the board with the paper work on the cost and the process of getting a new water tower and well house. Sparber provided the board with two phases one provided a storage water tower and no well and the other provided both in order to do both the cost would be over 6 million dollars. Sparber stated that he thinks the water tower would be more critical at this time since the Village is under the capacity. The board discussed the need for a water tower and how the need to find a way to fund this project.

 

NEW BUSINESS

 

Consideration of Bids for the 2017 Street Maintenance Program

Village Engineer Jim Sparber presented the board with a recommendation to award the 2017 Street Maintenance Program to bidder Martin & Company Excavating in Oregon for the amount of bid of $143,129.60.

 

A motion was made by Trustee Fore, seconded by Trustee Elliott to award the project of the 2017 Street Maintenance Program pending the expiration of the 8 days of no protests Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Pittman; yes, Ball; yes. Ball; yes. Sparacino; yes. Motion carried.

 

Approval of Intergovernmental Agreement between White Rock Township and the Village

A motion was made by Trustee Fore seconded by Trustee Elliott to approve the Intergovernmental Agreement between White Rock Township and The Village. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Conditions of Properties within the Village

Trustee Ball stated that there are some properties that are not in compliance with some ordinance in the upkeep of their properties. Trustee Fore stated that there are vehicles with expired registrations, boats and trailers being parked on streets. The Board discussed and agreed that a fee schedule needs to be determined and a notification schedule needs to also be decided and a shorter time limit.

 

A motion was made at 8:16pm to go into Executive Session by Trustee Fore, seconded by Trustee Salsbury. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made at 9:38pm to Return to Regular Session by Trustee Elliott, seconded by Fore. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion to adjourn was made at 9:40pm by Trustee Ball, seconded by Trustee Sparacino. All in favor say Aye. All Ayes. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno. 

 

 

 

 

 



Posted: 3/1/2018 | Updated: 3/1/2018