The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

06/14/2017 - Minutes - June 14, 2017 - Regular Board Meeting




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06/14/2017 - Minutes - June 14, 2017 - Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday June 14, 2017

Regular Board Meeting

7:00pm

 

The regular board Meeting for the Village of Hillcrest was opened with the Pledge of Allegiance. President Dodson stated that the Public Hearing for the rezoning of Asphalt plant located at 422 N. Roy Ave is now open and would like to turn it over to Attorney Chadwick.

 

Village Attorney Paul Chadwick stated that The purpose of this Public Hearing is to afford the Village of Hillcrest, the owner of the property located at 422 N. Roy Ave. in Hillcrest, and any other member of the public, the opportunity to offer testimony and otherwise be heard with respect to the Village’s proposal to re-zone the subject property from commercial to single family residential. 

Our zoning map indicates that the subject property is presently zoned single family residential, as the Village Board, after a public hearing, voted to change the zoning back in 2014, and the property has since been treated as such. 

However, the property owner has recently alleged that he did not receive proper notice of the 2014 public hearing. There are minutes of the public hearing and subsequent board action, but there is no documentation in the file proving proper notice was sent and that publication occurred pursuant to statute.

Accordingly, the Village Board has called this public hearing to satisfy the notice requirements and to ensure that all necessary parties are heard.

The public hearing in 2014 was before the zoning board of appeals of the Village of Hillcrest, which was still active at that time. However, the ZBA has not been active for some time now, as there are barely enough volunteers to run for Village Board, let alone the ZBA. Accordingly, this public hearing will be before the full Village Board.

Define purpose of public hearing – “Ogle County, petitioner, has requested the city vacate one block of 6th street from Washington St to Jefferson St. to construct a jail.” And to rezone county owned properties along 6th street.

I will be serving as the chair of this meeting. It shall be my duty to impose reasonable limitations on evidence or testimony presented by persons and parties, such as time limits and barring repetitious, irrelevant or immaterial testimony. As the goal is to ensure everyone is afforded the opportunity to be heard, however, I will err on the side of letting people speak

As the party requesting the zoning change, the Village will present its case first. The owner of the subject property and/or his representative will be then be given an opportunity to ask questions of any witnesses called by the Village.

The owner of the subject property and/or his representative will present its case next. Any Village Board members will then be given an opportunity to ask questions of any witnesses called by the owner of the subject property and/or his representative.

Public Comment: Members of the public will then be given the opportunity to ask questions of any witnesses who offered testimony or to make any public comment concerning the subject matter.

If you intend to offer any testimony or public comment at this Public Hearing, please step forward to be sworn in. In the interests of time, we will swear in everyone simultaneously.

ADMINISTERING OF OATH BY CHAIRMAN

Village Clerk Patty Moreno present proof of publication in the Rochelle News-Leader on May 30th; Present proof of certified mailing of notice of hearing to the attorney for the owner of the subject property on June 1st; Present proof of hand delivery of notice of hearing to property owners within 250 foot radius of the subject property.

President Dodson stated that he was on the Zoning Board when this parcel was rezoned and it had been sitting unused for years and the zoning board was trying to change a lot of the truck routes which leaded to the rezoning of the subject property. Dodson stated that since there was no luck contacting the owner the zoning board decided that if the property would to be sold or something were to happen to the current owner the property would be rezoned to residential.

Trustee Fore stated that the Village has documentation stated that this rezoning took place in 2014 and also have documentation that was filed with the Ogle County Clerk proposed zoning map dated March 2017 which shows the parcel in question as single residence. Fore stated that the asphalt plant has been there since he was a kid. Fore stated that when the asphalt plant was operating there was nothing north of Linda Ave only corn fields. Fore stated that in the 90’s the asphalt plant was operational and everyone that lived around the area complained about the how hard it was to live there due to the noise, the dirt, trucks driving by constantly. Fore state that the current comprehensive plan has all commercial, light commercial to be East of Errett Road and East of Route 251 which was passed in 2014. Fore stated that none of the Roads in the Village meet the limits and trucks are destroying our roads and the burden is on taxpayers to pay this road repairs because of a business that would like to come in and be located on a lot that has not been operational in years.

 

Trustee Ball stated that he had spoken with both owners and they had assured him that the asphalt plant was not going to be operating.

 

Attorney Chadwick stated that at this time the property owner or the property owner’s representative could make there statement or ask any of the Village’s witness any questions.

John Duncan Attorney for the owners stated that the property was once owned by Len Trovero who once operated that property as an asphalt plant. Mr. Duncan stated that owner Mr. Trovero passed away in December of 2015 and his family is in the process of deciding what to do with this property. Mr. Duncan stated that the family has no intentions of operating the asphalt plant. Mr. Duncan stated that what he thinks the family would like to do and not create a problem or to get into any kind of battle if it can be avoided. Mr. Duncan stated that he did file with the Village Clerk Objections to the change in zoning classification to preserve the record citing the best use of the property in their opinion is for commercial use. Mr. Duncan also stated that cited in the objections was some processes and technical issues regarding the procedures and notice but what the family has an interest in getting the property cleaned up or finding someone that would buy it to clean it up but would like to preserve their rights to sell it as commercial. Mr. Duncan explained that if the property would to be sold as commercial any business would have to come in front of the board and see if they are welcome or if the business is allowed. Mr. Duncan stated that he is here today to try reach out to the Village to see if the process to rezone can be slowed down with that in mind the owners would like to try to find a buyer and maybe it would be a buyer that would like to use the property as residential that would be great but the possibility would be very difficult to find a buyer that would like to use the property as residential. Mr. Duncan stated that it would be more likely to find a buyer that would use the property as commercial but would not bring a business that would ruin the roads or cause any nuisance to the residents but would benefit the Village. Mr. Duncan stated that he is asking the board to leave the zoning as commercial and work with the owners and the buyers to be able to come to a solution that would benefit the Village as well as the owner and buyer.

Trustee Fore stated that the property was never zoned commercial it was zoned light commercial and everything south and west of Wayne was zoned light commercial and redeveloped by Mr. Hicks into residential. There was discussion on the cleaning of said property. Trustee Fore expressed his concern in rumors of deals already being discussed that would not be in the best interest to the Village or the residents surrounding the property. Trustee Salsbury stated that the board has to protect the residents that live around that property and after so many years of not being in use a lot of residents have built and moved in without that nuisance. The board discussed with Mr. Duncan the possibility of working with the owners and not moving forward in approving the agenda item tonight if they can assure that they would not move forward with any deals unless the board is in agreement with the business. Mr. Duncan stated that he could discuss this with his clients and come back to the board. Trustee Fore stated that he would like it noted that in the objection he has filed the property is currently zoned as residential as of March 2017 and prior to that the property has always been zoned as light industrial.

Attorney Chadwick stated that at this time the public can make their comments if you have been sworn if not then he would swear in as you come up.

Rick Rhoads resident of Hillcrest was sworn by Attorney Chadwick. Rhoads stated he lives south of the asphalt plant and he has been living there since 2001 and over the years he has called the Ogle County Sheriff’s department numerous times because of the holes in the back of the fence and kids going in there doing paint balling and climbing the tower. Rhoads stated that if you look under google maps he cannot believe that they could not find the slush pit but they are visible on google earth. Rhoads stated that roads are being damaged now with the semi traffic the Village currently has and to have another business with trucks make more damage in a very congested area with a park within a half of block. Rhoads stated that he would like the board to consider rezoning the property to residential and if later down the road it suits the Village and the residents change it light commercial. Rhoads also stated that the property would be a good place for the Village to have the maintenance shop at with more room to move the trucks.

William Peska resident of Hillcrest stated that his children play one hundred feet away from this property and he would not like any commercial or industrial in that area. Mr. Peska stated that if having a commercial or industrial business there most likely would get most all the residents to move out considering the previous history of the property.

 

John Lindquist was sworn in by Attorney Chadwick. Mr. Lindquist resident of Hillcrest stated that he lives next door to the plant and he has started to help Mr. Hicks to clean up the property. Mr. Lindquist stated that there is a rumor he has been hearing called the Good Samaritan he is going to take over this town. Mr. Lindquist stated that he is planning on making a water slide where the property is and there is going to be a railroad track all around it will be a theme park. Mr. Lindquist stated that people are envious of people that can get something done and maybe make a profit out of it. Mr. Lindquist stated he feels that this is all against Mr. Hicks since he has been the one cleaning up the property. Mr. Lindquist stated that no one had complained until Mr. Hicks started cleaning the property. Mr. Lindquist stated that if it was zoned residential who would want to live there with all the chemicals that have been used in the property.

Kristy Dalen was sworn in by Attorney Chadwick. Mrs. Dalen stated that she is a resident on Linda Ave and she has lived there since 1987 and she was living there when the plant was operational. Mrs. Dalen stated that trucks where going up and down the street all day and the windows to her house were always closed because of the dust. Mrs. Dalen stated that although her children are all grown up she now had grandchildren and would not like to see that property zoned as commercial.

Mr. Duncan stated that he understands all the concerns in the property being an asphalt plant but that property will not be an asphalt plant again.  Mr. Duncan stated that there are commercial uses that are not intrusive so with that said he is asking the board to wait and see if there is a buyer that could use it as commercial use and if it is not going to bother anybody.

Attorney Chadwick stated asked if Mr. Duncan would be willing to consult with his client changing the zoning to a certain commercial that does not allow certain commercial uses so that the Village could have assurances in going forward.

Mr. Duncan stated that he is willing to look at anything to solve the Village’s problem and his client problem.

President Dodson asked for a motion to close the Public Hearing. A motion was made by Trustee Fore, seconded by Trustee Ball to close the public hearing. Roll call vote: Salsbury; yes, Fore; yes, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A moiton was made ty Trustee Sparacino, seconded by Trustee Salsbury to approve the minutes from May 10, 2017 regular Board Meeting as presented. Roll call vote: Salsbury; yes, Fore; not present for vote, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

Treasurer Payton reported that the cash on deposits as of May 31, 2017 are as follows: General Fund $865,954.42, Motor Fuel Tax $232,217.81, and Utility Fund $214,978.09.

 

A motion was made by Trustee Ball, seconded by Trustee Pittman to approve the Treasurer’s Report as presented. Roll call vote: Salsbury; yes, Fore; not present for vote, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made by Trustee Salsbury, seconded by Trustee Ball to approve the payment of bills as presented. Roll call vote: Salsbury; yes, Fore; not present for vote, Pittman; yes, Ball; yes, Sparacino; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino stated that she would like to schedule a budget meeting for June 21, 2017 at 6:30pm. Trustee Fore stated that he would not be available but he would submit his request and if any questions come up he would ask. The board decided to schedule a budget workshop for June 21, 2017 at 6:30pm.

 

Streets & Grounds- Trustee Fore reported that for the month of May to June there had been several washout filled up on 113 Windover Pk. Dr. 201 Leeward Lane, and 201 Windmill Dr. Trustee Fore stated that gravel and dirt where used to filled these washouts. Fore also reported that worked done for this month is asphalt pieces picked up on Powers Road, shoulder have been filled with gravel along Hillcrest Ave, Powers Road and Linda Ave, the tractor and exmark have been powered washed, weed abatement around Village and shop, filling of pot holes along River Road between Ramona and Roy, and Sharpened mower blades on exmark. Fore also reported that upcoming work for next month will be building up shoulders cleaning the shop and solar panels.

 

Ordinances- Trustee Pittman had no report for the Ordinance department.

 

Water- No report was given for the Water Department due to Trustee Elliott’s absence.

 

Building & Zoning- Trustee Salsbury had no report for the Building and Zoning Department.

 

Economic & Community Development- Trustee Ball had no report for the Economic and Community Development Department.

 

Village Attorney- Attorney Chadwick had nothing to report.

 

Administration- President Dodson had no report for the Administration Department.

 

Police- Chief Danny White reported that since May 10, 2017 through today June 14, 2017 the police department has had 35 service calls, 3 traffic stops, 7 complaints, 8 building checks, 3 abandon vehicle reports, 3 citizen complaints, one case follow up, 8 trouble spot patrols, one order of violation of protection, and one civil problem. Chief White also wanted to make the board aware that through this month and the month of July is a big vacation months for the police department not only for Hillcrest but also for the Sheriff’s department.

 

PUBLIC COMMENT

 No public comment was made.

 

NEW BUSINESS

 

Re-zoning of property 422 N. Roy Ave

A motion was made by Trustee Ball, seconded by Trustee Salsbury to re-zone the property on 422 N. Roy Ave residential. Roll call vote: Sparacino; yes, Salsbury; yes, Fore; yes, Ball; yes, Pittman; yes. Motion carried.

 

 

 

William Glass- Bonds

William Glass from First Midstate Inc. provided the board with information and explained how bonds would help fund future projects the Village may need such as sewer or water projects.

 

Approval of Prevailing Wage Ordinance

A motion was made by Trustee Fore, seconded by Trustee ball to approve the Prevailing Wage Ordinance. Roll call vote: Sparacino; yes, Salsbury; yes, Fore; yes, Ball; yes, Pittman; yes. Motion carried.

 

Equipment Purchase

Trustee Fore stated that he is asking that the board approve the purchase of a backhoe for the needs of the Village. Fore stated that this equipment would facilitate work for the maintenance department and also help save and not pay contractor to do the excavating jobs. The board discussed the need for this equipment and the increase in insurance payments. Trustee Fore stated that he would put in for bid on the purchase for this equipment.

 

Comprehensive Plan

The board discussed hiring a firm to help set a comprehensive plan.

 

A motion was made at 8:45pm to go into Executive Session by Trustee Fore, seconded by Trustee Ball. Roll call vote: Sparacino; yes, Salsbury; yes, Fore; yes, Ball; yes, Pittman; yes. Motion carried.

 

A motion was made at 8:57pm to return to Regular Session by Trustee Fore, seconded by Trustee Ball. Roll call vote: Sparacino; yes, Salbury; yes, Fore; yes, Ball; yes, Pittman; yes. Motion carried.

 

A motion to adjourn was made at 9:00pm by Trustee Salsbury, seconded by Trustee Sparacino. All in favor say Aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 

 



Posted: 2/27/2018 | Updated: 2/27/2018