The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

05/10/2017 - Minutes - May 10, 2017 - Regular Board Meeting




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05/10/2017 - Minutes - May 10, 2017 - Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday May 10, 2017

Regular board Meeting

7:00pm

 

The Regular Board Meeting of the Village of Hillcrest was opened with the pledge of Allegiance. Village Clerk Patty Moreno asked for a motion to appoint pro-temp president in absence of President Steve Dodson.

 

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to appoint Trustee Elliott as pro-temp president. Roll call vote: Sparacino; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Ball, seconded by Trustee Salsbury to approve the minutes from April 12, 2017 regular Board meeting as presented. Roll call vote: Sparacino; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of April 30, 2017 are as follows: General Fund $863,703.19, Motor Fuel Tax $229,869.22, and Utility Fund $216,259.00.

 

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve the Treasurer’s report as presented. Roll call vote: Sparacino; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Salsbury, seconded by Trustee Ball to approve payment of the bills as presented. Roll call vote: Sparacino; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino had no report for the Finance Department.

 

Streets & Grounds- Trustee Fore reported that work that had been done for the month of April is as follows: filling of pot holes, work has been done along Route 251, a flat tire for the case tractor has been ordered, hydraulic motor was order and replaced. Trustee Fore stated that upcoming work is working on the case tractor, pot hole repairs, side work and spring cleanup day for the Village will be this Saturday may 13, 2017.

 

Ordinances- Trustee Ball had no report for the Ordinance department.

 

Water- Trustee Elliott had no report for the Water department.

 

Building & Zoning- Trustee Salsbury reported that the Village will have a video gaming terminal on the corner of Powers Road and Linda Ave.

 

Village Attorney- Attorney Paul Chadwick had no report.

 

Administration- In absence of President Dodson no report was given for the Administration department.

 

Police- Chief Danny White reported that the police department had made 46 service calls, 10 traffic stops, 1 run away, 8 parking complaints, 10 building checks, worked on one abandoned vehicle, 2 suspicious vehicles, 2 citizen complaints, 1 roadway obstruction, 1 assists of the Sheriff’s office, assist EMS, 1 animal complaint, 1 case follow up, 5 trouble spot patrols, 1 domestic problem, and completion of back ground check for liquor license.

 

PUBLIC COMMENT

Trustee Tim Ball stated that as a resident he would like to express his concern with some work being done in the old asphalt plant.

 

Attorney Chadwick stated that unless they are in violation of an ordinance there is nothing that the Village can do about work being done in the property.

 

OLD BUSINESS

 

Update on Water Modeling

Jim Sparber engineer for Baxter & Woodman provided a memo and some supporting documents regarding the water model Sparber stated that present with him is Lauren Schuld who did most of the work on this project. Sparber stated that the Village’s objective for the Water Model Analysis project is to study, review and analyze the entire water system to prioritize future water system projects. Sparber stated that as part of the analyses the following items were reviewed.

1.       Review of distribution system data and development of a Geographic Information System database and new Water GEMS hydraulic distribution model.

2.       Review of water storage capacity

3.       Review of well supply

4.       Development of short and long term needs including estimated project costs.

Sparber gave results for all the items and gave recommendations on how to help resolve some of the issues. Sparber stated that recommendation given include water tower improvements, and water main improvements. Sparber stated that the cost for the recommended distribution improvements would cost the Village $6,250,000.00.

The Board discuss what would be prioritized and what options the Village would have to try to help with resolving the problems.

 

Approval of Generator Repair

Trustee Elliott explained the repairs needed for the generator and stated that the cost to do the repair is $1,010.15.

 

A motion was made by Trustee Fore, seconded by Trustee Sparacino to approve the repairs to the Generator in the amount of $1,010.15. Roll call vote: Sparacino; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

Update on Well Repair

Trustee Elliott explained what repairs are needed for the well however Trustee Elliott stated that replacing all the piping would be to the best interest of the Village since all of them are currently out already and they look in bad shape.

A motion was made by Trustee Fore, seconded Elliott to approve replacing all pipes to the well and doing all repairs but not to exceed the cost of $15,000.00. Roll call vote: Sparacino; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

Village Clerk Patty Moreno swore in newly elected trustees Jason Fore, Randy Salsbury, and Pamela Pittman.

 

NEW BUSINESS

 

Approval of going out for bids for Street Repairs

Trustee Fore stated that he would like the board to approve going out for bids for street repairs. Fore stated Mr. Sparber had provided last month a list of streets that are in need of repairs within the Village and he would like to propose repairing all those streets with the exception of River Road between Ramona and Roy. Fore expressed his concern in the roads getting worse if repairs are not done soon. Trustee Sparacino stated that she is concerned in using all the motor fuel tax fund since it took so long to get it where it currently is. Fore stated that if the Village waits more time until the motor fuel tax fund goes up the roads will be in more need of repairs and the cost will be more. Fore stated that the funds are there why not use them for what they are to be used for road repairs.

 

A motion was made by Trustee Fore, seconded by Trustee Salsbury to approve going out for bids for road repairs in the amount of $170,000.00. Roll call vote: Sparacino; yes, Pittman; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

Approval of MapleHurst Bill

This item was approved with payment of bills.

 

A motion was made at 8:02pm to go into Executive Session by Trustee Ball, seconded by Fore. Roll call vote: Sparacino; yes, Pittman; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion to return to Regular Session was made at 8:45pm by Trustee Ball, seconded by Trustee Sparacino. Roll call vote: Sparacino; yes, Pittman; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Moiton carried.

 

A motion was made at 8:45pm to adjourn by Trustee Ball, seconded by Trustee Fore. All in favor say Aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 

 

 

 

 

 

 

 

 



Posted: 2/27/2018 | Updated: 2/27/2018