The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

03/08/2017 - Minutes - March 8, 2017 - Regular Board Meeting




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03/08/2017 - Minutes - March 8, 2017 - Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday March 8, 2017

Regular Board Meeting

7:00pm

 

The Regular Board meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jeanie Sparacino, Tim Ball, Randy Salsbury, Jason Fore, and Rich Elliott. Also present were President Steve Dodson, Attorney Paul Chadwick, Treasurer Penny Payton and Village Clerk Patty Moreno.

 

A motion was made by Trustee Elliott, seconded by Trustee Sparacino to approve the minutes from February 8, 2017 as presented. Roll call vote: Sparaino; yes, Ball; yes, Salsbury; yes, Fore; yes, Elliott; yes. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of February 28, 2017 are as follows: General Fund $862,943.79, Motor Fuel Tax $226,090.43, and Utility Fund $223,427.99.

 

A motion was made by Trustee Ball, seconded by Trustee Salsbury to approve the Treasurer’s report as presented. Roll call vote: Sparacino; yes, Ball; yes, Salsbury; yes, Fore; yes, Elliott; yes. Motion carried.

 

A motion was made by Trustee Sparacino, seconded by Trustee Elliott to approve the payment of the bills as presented. Roll call vote: Sparacino; yes, Ball; yes, Salsbury; yes, Fore; yes, Elliott; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino had no report for the Finance Department.

 

Streets & Grounds- Trustee Fore reported that the completed work for the month of February is as follows: gravel was raked back on to shoulder on Powers Road and Leeward Lane, the water meter in the pump house was set out for repair, bookshelf was built for the office, storm drains where cleared on Wayne, Linda, and Errett, ruts where flattened on Village property and along Powers Road, 2 new street signs where ordered for Windmill Drive to replace damaged ones. Fore stated that upcoming work would be installing bookshelf in office, changing oil in blue truck, working on drainage issue along Oak Ave, and installing new street signs. Trustee Fore also stated that he is working on getting together with Engineer Jim Sparber and discuss road repairs.

 

Ordinances- Trustee Ball had no report for the Ordinance Department.

 

Water- Trustee Elliott reported that President Dodson and he had met with a representative from Rochelle to discuss the hook up for the emergency connection.

 

Building & Zoning- Trustee Salsbury had no report for the Building and Zoning Department.

 

Economic & Community Development- Trustee Ball had no report for the Economic and Community Development.

 

Village Attorney- Attorney Paul Chadwick stated that he had not had a chance to meet with Trustee Fore to discuss the Sewer Ordinance changes therefore he will be asking to table an agenda item. Attorney Chadwick also would like to remind the Trustees that the sales tax referendum question is on the ballot for the upcoming election and letting residents know that this is not an additional sales tax increase but a onetime tax increase that was already approved but not implemented is a good idea for the trustees going door to door.

 

Administration- President Dodson reminded residents of the Easter egg hunt April 8th at Powers Park. President Dodson also stated that Mr. Greg Sparrow will not be speaking tonight in regards to the Lois system he had a prior engagement therefore that item on the agenda will be tabled. President Dodson stated that he had given Trustee Fore two estimates on tree removals for some trees that will need to be removed along a ditch line. Trustee Fore explained were these trees are and why they need to be removed.

 

PUBLIC COMMENT

No public comment was made.

 

OLD BUSINESS

 

Update on Water Modeling System

Engineer Jim Sparber explained and provided the board with a map of all the fire hydrants and what their flow testing results are. Trustee Fore expressed his concern with the low flow readings in certain areas of the Village. Sparber stated that more research needs to be done within the Village that will require the maintenance employee to check for close valves and other concerns. The board also discussed the capacity of water in the water tank and the need to possibly connect to Rochelle for emergency situations.  Sparber stated that he would try to have recommendations based on the data collected to the board at the next board meeting.

 

Policies & Procedures

The board discussed the current spending limit of $500.00 for elected officials and increasing the spending limit up to $1,500.00.

 

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve the increase of the spending limit for elected officials to $1,500.00 for emergency situation with approval of two elected officials. Roll call vote: Sparacino; yes, Ball; yes, Salsbury; yes, Fore; yes, Elliott; yes. Motion carried.

 

Sewer Ordinance Amendment

Sewer Ordinance Amendment was tabled.

 

NEW BUSINESS

 

Presentation and Approval of Audit Report

John Strauter presented that Audit Report to the board and answered any questions the board had.

 

Zoning Board – Discussion

The Board discussed the need for a zoning board members and the process of any variance or issues the board would have to acquire due to the not having a zoning board.

 

Greg Sparrow – Lois

This agenda item was tabled.

A motion was made at 8:01pm to go into Executive Session by Trustee Fore, seconded by Trustee Elliott. Roll call vote: Sparacino; yes, Ball; yes, Salsbury; yes, Fore; yes, Elliott; yes. Motion carried.

 

A motion was made at 8:40pm to return to Regular Session by Trustee Ball, seconded by Trustee Fore. Roll call vote: Sparacino; yes, Ball; yes, Salsbury; yes, Fore; yes, Elliott; yes. Motion carried.

 

A motion to adjourn was made at 8:41pm by Trustee Fore, seconded by Ball. All in favor say Aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 



Posted: 2/27/2018 | Updated: 2/27/2018