The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

12/14/2016 - Minutes - December 14, 2016 - Regular Board Meeting




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12/14/2016 - Minutes - December 14, 2016 - Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday December 14, 2016

Regular Board Meeting

7:00pm

 

 

The Regular Board meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Rich Elliott, Randy Salsbury, Jason Fore, and Jeanie Sparacino. Also present were Village President Steve Dodson, Village Attorney Paul Chadwick, and Village Clerk Patty Moreno. Trustee Ball was present via phone and Trustee Long had turned in his resignation.

 

A motion was made by Trustee Fore, seconded by Trustee Sparacino to approve the minutes from November 9, 2016 Regular Board meeting as presented. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

Due to Treasurer Payton absence Finance Trustee Sparacino reported that the cash on deposits as of November 31, 2016 are as follows: General Fund $833,875.98, Motor Fuel Tax $213,888.46, and Utility Fund $226,560.26.

 

A motion was made by Trustee Elliott, seconded by Trustee Salsbury to approve the treasurer’s report as presented by Trustee Sparacino. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Elliott, seconded by Trustee Sparacino to approve the payment of the bills as presented. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino had no report for the Finance Department.

 

Streets & Grounds- Trustee Fore reported that a new heater had been installed in the generator room and installed a new light above the fuel pump. Fore reported that a new battery and alternator in the white truck. Fore reported that he had received some calls regarding some pot holes on Maple Court. Fore stated that the culvert set is breaking down and holding water. Fore stated that his will be a project that the Village will need to look in to doing in the spring. Fore reported that a section of the road was opened on the corner of Hillcrest Ave and Wayne Road due to a water main break this will need to be repaired in the spring as well. Fore stated that upcoming work is as follows: repair of the PTO roller deck, organizing the shop, cleaning of solar panels and snow removal as needed.

 

Ordinance- Trustee Ball had no report for the Ordinance department.

 

Water- Trustee Elliott reported that as Trustee Fore stated there was a water main break that was repaired on the corner of Hillcrest Ave and Wayne Road. Elliott stated that there are a few things the board needs to discuss which will be discussed under old business.

 

Building & Zoning- Trustee Salsbury had no report for the Building and Zoning Department.

 

Economic Development-President Dodson stated that Trustee Dave Long had turned in his resignation and would like to thank him for his time and wish him luck in his future.

 

Village Attorney- Village Attorney Paul Chadwick had no report.

 

Administration- President Dodson reminded residents that the Village will be having a day with Santa Clause on Saturday December 17, 2016 from 2pm to 5pm.

 

PUBLIC COMMENT

No public comment was made.

 

President Dodson stated that he would like to appoint Dan Potter as Trustee at the next board meeting.

 

OLD BUSINESS

 

Approval of FY2017 Tax Levy

A motion was made by Trustee Sparacino, Seconded by Trustee Salsbury to approve the FY2017 Tax Levy as presented. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

Approval of Pole Saw

A motion was made by Trustee Fore, seconded by Trustee Salsbury to approve the purchase of the Stihl 12 inch pole saw for the amount of $609.95. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

Approval of GoDaddy Upgrade

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve the upgrade of GoDaddy in the amount of $1,633.32. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

Approval of Water Tower Cleaning

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve the Water Tower Cleaning by Pittsburg Tank in the amount of $4,450.00 to be schedule for the spring. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

Trustee Elliott stated that meter in the pump house needed to be replaced as it is no longer working and the cost to repair it would be almost as much as a new meter.

 

A motion was made by Trustee Elliott, seconded by Trustee Salsbury to approve the purchase of a new meter in the amount of $1,244.00. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

Modeling of Water System

The Board discussed possible purchase of automatic flushers to help with the rust problem and how modeling the water system would benefit the Village in figuring out the current issues with the water pressure and rust problems.

 

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve the Modeling of the Water System with payment not to exceed $28,000.00. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; No, Ball; yes. Motion carried.

 

Approval of Ordinance calling for a Referendum to Increase Sales Tax

Attorney Paul Chadwick explained that this is once again on the agenda for approval because the previous question put on the ballot in March of 2015 was not worded correctly therefore in order for the Village to increase the sales tax a referendum must be once again put on the ballot for April 2017 and this Ordinance must be passed again.

 

A motion was made by Trustee Salsbury, seconded by Trustee Fore to approve the Ordinance calling for a Referendum to Increase Sales Tax. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

NEW BUSINESS

 

Approval of Insurance Renewal

Adam Heal from Query Insurance was present to explain the Insurance premium and answer any questions the board had.

 

Trustee Fore questioned if he Village had asked for bids. Trustee Sparacino stated that they had done that in the past and Query Insurance was the only company to submit bids.

 

Trustee Ball arrived to the board meeting at 7:36pm

 

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the renewal of the Insurance in the amount of $23,540.00. Roll call vote: Elliott; yes, Salsbury; yes, Fore; Abstain, Sparacino; yes, Ball; yes.

 

Approval of 2017 Village Board Meeting Schedule

A motion was made by Trustee Salsbury, seconded by Trustee Ball to approve the Village Board Meeting Schedule as presented. Roll call vote: Elliott; yes Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

Discussion of Policies and Procedures

President Dodson stated that he thinks the spending limit for every trustee needs to be changed as it is causing delays on project due to approval of board needed. Attorney Paul Chadwick was directed by the board to change the spending limit to $1,500.00 per purchase. It was also decided by the board to add in the increase in the spending limit that two other trustee other than the trustee spending it would need to be notified and the trustees approve the purchase.

 

A motion was made at 7:55pm to go into Executive Session by Trustee Elliott, seconded by Trustee Ball. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

A motion was made at 8:16pm to Return to Regular Session by Trustee Elliott, seconded by Fore. Roll call vote: Elliott; yes, Salsubury; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

Trustee Fore stated that with upcoming weather and the amount of personnel the Village has the Village of Hillcrest will be taking application for season help that can be submitted to the Village Clerk.

 

A motion was made at 8:17pm to adjourn by Trustee Fore, seconded by Trustee Sparacino. All in favoer say Aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 

 

 



Posted: 2/15/2018 | Updated: 2/15/2018