The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

11/09/2016 - Minutes - November 9, 2016 - Regular Board Meting




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11/09/2016 - Minutes - November 9, 2016 - Regular Board Meting

VILLAGE OF HILLCREST

Wednesday November 9, 2016

Regular Board Meeting

7:00pm

 

The Regular Board Meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jeanie Sparacino, Rich Elliott, Jason Fore, and Tim Ball. Also present were Village President Steve Dodson, Village Attorney Paul Chadwick, Village Treasurer Penny Payton and Village Clerk Patty Moreno. Trustees Dave Long and Randy Salsbury were not present.

 

A motion was made by Trustee Ball, seconded by Trustee Elliott to approve the Minutes from October 12, 2016 Regular Board Meeting. Roll call vote: Sparacino; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of October 31, 2016 are as follows: General Fund $810,037.44, Motor Fuel Tax $210,927.30, and Utility Fund $217,083.07.

 

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve the Treasurer’s report as presented. Roll call vote: Sparacino; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Sparacino, seconded by Trustee Elliott to approve payment of bills as presented. Roll call vote: Sparacino; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino had no report for the Finance Department.

 

Streets & Grounds- Trustee Fore reported that numerous places throughout the Village have been re-graveled throughout the shoulder. Trustee Fore stated that there are still more spots that need to be re-graveled. Trustee Fore stated that maintenance has been trying to fill pot holes, however with water and low temperatures this has been hard. Fore stated that the base of the water tower was power washed. Fore also reported that the blue truck had gotten the new bumper installed as well as some hydraulic hoses on the salt spreader to prepare for the upcoming winter. Trustee Fore stated that for upcoming projects blue and white truck are being checked to make sure trucks are ok for the winter. Fore stated that the white truck will need a new alternator.

 

Ordinances- Trustee Ball reported that there is an extremely amount of leaves that are purposely being blown into the streets. Trustee Ball also reported that the Village does need to address junked or inoperable vehicles on properties.

 

Water- Trustee Elliott had no report for the Water Department.

 

Building & Zoning- Trustee Salsbury was not present to give a report for the Building and Zoning department.

 

Economic & Community Development- Trustee Long was not present to give a report for the Economic and Community Development department.

 

 

Village Attorney- Village Attorney Paul Chadwick had no report.

 

Administration- President Dodson stated that if anyone would like to volunteer or knew of anyone that would like to volunteer to do snow removal for the elderly residents that are not capable of cleaning their driveways please contact the Village Clerk. President Dodson stated that the Village had a good turnout with trick or treaters a lot of compliments were given due to the Village handing out candy.

 

 

PUBLIC COMMENT

Resident Kim Whalen asked it the Village would be putting a letter together to express their position to oppose to the Great Lanes Railroad project.

 

Attorney Chadwick stated that he would be putting a letter together.

 

OLD BUSINESS

 

Sewer IEPA Loan Update- Jim Sparber

Engineer Jim Sparber explained that with these various issues that the Village is facing with the infrastructure side of things ultimately what would be a good idea is the board to get together and develop what is called a capital improvement plan. Sparber stated that this will essentially lay out the needs of the Village and provides an estimate for what those needs would cost to repair or improve and researches potential funding sources. Sparber stated that this will get everyone in the same page so that they are all moving in the same direction and focus the resources where the board decides to focus those resources whether that is on the sewer, water improvement, water system improvement, or road improvement. Sparber stated that keeping that in mind the board will need to decide whether to move forward with the IEPA sewer loan or put that on hold for right now. Trustee Ball stated that he thought that with the sales tax increase not taking affect the IEPA sewer loan was not going to happen. Trustee Ball also stated that there was discussion of possible increase in the residents utility bill however the board was against the increase. Sparber stated that the sales tax increase was revenue that the Village was counting on to help pay for this loan but with the increase not taking effect this did impact the amount each resident now would have to pay. The board discussed the burden it would cause the residents of the Village to increase the utility bill once again. Trustee Ball and Fore stated that they would like to make clear that they are not against the sewer project but are concerned in getting a Water Study due to the rust problem. Trustee Fore stated that once the water issues are solved the priority must be the water system not sewer. Sparber explained how the Village would go about doing a water study and a way of testing the hydrants with a GIS WaterGems model to learn how the Village water mains are working. Sparber has provided the board with paper work on how the GIS, WaterGems Model would work. Sparber stated that he did not want to lose sight of the public health issues associated with sanitary sewer as well.

 

A motion was made by Trustee Fore, seconded by Trustee Ball to stop the current process of the IEPA sewer loan which involved Powers Road route until further notice. Roll call vote: Sparacino; No, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

 

 

OLD BUSINESS

 

 

FY2017 TAX LEVY

Treasurer Penny Payton explained the Tax Levy to the board and stated that every year the board must approve Tax Levy in December therefore she has provided the information for the board to review for the next board meeting in December.

 

Go Daddy Upgrade

Village Clerk Patty Moreno stated that she had received a call from Michael representative from Go Daddy which is the Village’s email provider and Michael had stated that the Village is currently on an older email platform which causes issues with speed and reliability and would recommend the Village upgrade to a newer version Office 365 Exchange. Village Clerk Moreno stated that the cost to upgrade would be in the amount of $1,633.32 for three years. The board decided that they would make a decision at the December Board Meeting.

 

Approval of Pole Saw

Trustee Fore stated that maintenance employee has been having a hard time trimming trees that have branches hanging over the streets due to not having the proper equipment therefore he has provided the board with an estimate as to how much it would cost the Village to get the proper equipment. The board discussed possibly hiring a contractor to do the work. The board decided to make a decision at the December Board meeting.

 

Trustee Salsbury arrived to the meeting at 7:55pm.

 

Modeling of the Water System

Engineer Jim Sparber presented a proposal to assist the Village in developing a WaterGEMS water model in order to prioritize future water systems projects in this proposal the scope of services and fees were presented. Sparber stated that the fee for the scope of services would be based on actual hours worked at our standard billing rates plus out-of-pocket expenses, including travel, which will not exceed $28,000.00. The board discussed the proposal but no action was taken.

 

A motion was made at 8:03pm to go into Executive Session by Trustee Elliott, seconded by Trustee Ball. Roll call vote: Sparacino; yes, Salsbury; yes, Ellliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion was made at 8:18pm to return to Regular Session by Trustee Ball, seconded by Salsbury. Roll call vote: Sparacino; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Fore, seconded by Trustee Sparacino that the Village bring on one part-time employee to help prepare for the upcoming winter season. Roll call vote: Sparacino; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion to adjourn was made at 8:20pm by Trustee Sparacino, Seconded by Trustee Fore. All in favor Say Aye. All Ayes. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 



Posted: 2/15/2018 | Updated: 2/15/2018