The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

10/12/2016 - Minutes - October 12, 2016 - Regular Board Meeting




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10/12/2016 - Minutes - October 12, 2016 - Regular Board Meeting

                                                                           VILLAGE OF HILLCREST

                                                                      Wednesday October 12, 2016

                                                                           Regular Board Meeting

                                                                                           7:00pm

 

The Village of Hillcrest regularly monthly meeting was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Rich Elliott, Randy Salsbury, Jason Fore, Dave Long, Tim Ball, and Jeanie Sparacino. Also present were President Steve Dodson, Village Attorney Paul Chadwick, Treasurer Penny Payton, and Village Clerk Patty Moreno.

 

 PUBLIC HEARING

Grant administrator Ellen Burgeson stated that the purpose of this public hearing is to report the results of the grant project and give the residents of the Village of Hillcrest an opportunity to comment on the project. Bergeson stated that the results of the project are as follows:

 

A total of $1,377,830.00 has been spent to build approximately 3,225 lineal feet of sanitary sewer and 25 service connections for low-to-moderate income households. Of that amount, $450,000.00 came from CDAP funds, $25,000.00 came from a DCEO grant (Illinois Capital Bill), $100,000.00 came from the City of Rochelle, and $802,830.00 came from local funds. Berguson stated that funds were spent as follows:

 

1.       Engineering – Construction Observation                                                               $103,590.00

CDAP funds               $            0.00

Local funds                $103,590.00

 

2.       Construction of sanitary sewer collection system                                              $1,109,871.00

                CDAP funds               $450,000.00

                DCEO funds               $ 25,000.00

                City of Rochelle        $100,000.00

                Local funds                $534,871.00

 

3.       Construction of 25 residential service connection for low-to-moderate income (LMI) residents

$146,869.00

                                CDAP funds                        $            0.00

                                Local funds                         $146,869.00

 

4.       Connection fees for 25 LMI service connections                                                $17,500.00

                                CDAP funds                        $           0.00

                                Local funds                         $ 17,000.00         

 

Total Construction and Construction related costs                                                            $1,377,830.00

Public hearing was closed and regular meeting was continued.

 

 

A motion was made by Trustee Sparacino, seconded by Trustee Elliott to approve the minutes from September 14,2016 regular Board Meeting as presented. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of September 30, 2016 are as follows: General Fund $801,718.54, Motor Fuel Tax $212,035.14, and Utility Fund $213,733.18.

 

A motion was made by trustee Elliott, seconded by Trustee Ball to approve the Treasurer’s report as presented. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made by Trustee Fore, seconded by Trustee Long to approve payment of the bills as presented. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

DEPARTMENT REPORTS

President Dodson stated that he will have Village Attorney Paul Chadwick give his report first and then he would have Jim Sparber from Baxter & Woodman give the sewer update as the two reports go hand in hand with each other at this time and Mr. Sparber has a personal matter to attend to too.

 

Village Attorney- Attorney Paul Chadwick reported that the Sales Tax Ordinance that was passed at the last board meeting was sent to the Illinois Department of Revenue and the Village received a letter back from the Department of Revenue indicating that they cannot enforce the Ordinance. Chadwick stated that there was not a problem with the ordinance itself but a problem with the referendum that had been conducted and the ballot question that had been submitted. Chadwick stated that in essences in order to get these sales tax initiated the Village would have to have a separate referendum to then submit the ballot question again. Chadwick stated that the earliest the Village could do this would be in April which would require that by January the Village would have to get the matter certified for consideration on the ballot and then assuming the referendum passes again then to adopt the tax the Village would submit the ordinance to the Illinois Department of Revenue and then the tax would be implemented the beginning of July 1, 2017.

 

Jim Sparber from Baxter & Woodman stated that the cash that was anticipated from the increase in sales tax revenue that was money that the Village was counting on in moving forward with future sewer projects. Sparber stated that current rate structure for the water and sewer rate now as it is its anticipated to support the current loan for the finish sewer project. Saprber stated that in moving forward with the second phase of the project the Village was counting on the sales tax revenue; however as Trustee Long stated there are other options available as he presented to the board last meeting. Sparber stated that one of those options included an increase in the water bill of $8.15 if the Village does not have the sales tax revenue then that increase would have to be about $13.90. Sparber stated that assuming that the referendum passed again by the time the increase would take place it probably not have an impact on the IEPA Loan process. Sparber stated that the application for the IEPA Loan has not been finalized for the phase two project.

 

Sparber stated that the new salt shed is still in process of getting all the paper work in place.

 

Finance- Trustee Sparacino had no report for the Finance Department.

 

Streets & Grounds- Trustee Fore reported that the Village had conducted another flushing of fire hydrants also filled some pot holes throughout the Village. Fore stated that a diffuser on a culvert on Maple Ave that was creating a big wash out and there was a collapse of the road into a culvert on the intersection of Powers Road  and Linda Ave that required the Village to tear up the road and put in a new culvert system in. Fore stated that upcoming work is as follows: placing gravel on shoulders of roads, new gravel in front of Casey’s, continuing pot holes repairs, replacing bumper on the blue Village Truck, regrading of a culvert in Windover.

 

Ordinances- Trustee Ball reported that as of right now the biggest problem is residents parking on their grass.

 

Water- Trustee Elliott stated that he has provided the board with some information regarding the cleaning of the water tower. Elliott provided the board with estimates of two different companies that will provide these services. Elliott stated that he would like the board to review the estimates and discuss this in the next board meeting.

 

Building & Zoning- Trustee Salsbury had no report for the Building and Zoning department.

 

Economic & Community Development- Trustee Long reported that he was contacted by a very concerned farmer in regards to the Great Lanes project. Long stated that the recent proposal has the rail line coming significantly closer to the Village. Long stated that some communities have submitted letter to the service transportation board voicing their concern and disapproval of the rail line. Trustee Long stated that he thinks that it would be a good idea to consider submitting a letter as well. Trustee Long directed Village Attorney Paul Chadwick to draft a letter to be submitted to the Service Transportation Board and presented to the Village Board at the next meeting.

 

Attorney Chadwick asked for direction from the Board as to what the letter should state whether the board wants it to say the Village is disapproving the route or the whole project. It was agreed by the board that they disapprove the entire project.

 

Administration- President Dodson reported that the Village has petitions available for anyone wanting to run for Village Trustee there are currently three positions open. President Dodson also reported that he was contacted by Mr. Richard Kretz from Rockford University in regards to a program they have available at the University. Mr. Kretz left some information which is available at the Village hall for anyone interested in attending Rockford University.

 

President Dodson stated that Chief Danny White will be patrolling on Halloween night.

 

Chief White stated that on Halloween night he will be doing blind checks for sex offenders. Chief White also stated that all the residents with the exception of one that have received the notice of violation for Junked or inoperable vehicles have become complaint. Chief White also stated that if any trustee sees any violations that they would like him to pay attention right away let him know.

 

President Dodson reminded residents that representatives from the Village will be giving out candy on Halloween night.

 

 

 

PUBLIC COMMENT

Resident Kim Whalen stated that the four years that she was in office the Village was paying between sixty to eighty thousand dollars a year to our engineering firm and she would like the board to take this in to consideration when looking into $30,000.00 for a possible sales tax revenue or whether the Village can afford it. Whalen stated that as engineer Sparber stated the Village did planed the Village did not spend for seen money the Village planned accordingly just as the water fund is making money and supporting itself; therefore the Village is not near as destitute as some of you came across.

 

OLD BUSINESS

Salt Storage Agreement

Trustee Fore provided the board with an agreement with a local storage for the salt that remains from last fiscal year order for $300.00 until the end of this year.

 

A motion was made by Trustee Elliott, seconded by Trustee Long to approve the agreement for the salt storage as presented. Roll call vote: Elliott; yes, Salsbury; Abstain, Fore; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

NEW BUSINESS

FY2016 Supplemental Appropriations Ordinance

Treasurer Payton stated that the reason the numbers are extremely high is due to the sewer project cost that was not appropriated for.

 

A motion was made by Trustee Salsbury, seconded by Trustee Ball to approve the FY2016 Supplemental Appropriations Ordinance in the amount of $1,833,489.00. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

The board discussed the IEPA Loan application with the second phase of the sewer project.

 

Approval of Final Loan Ordinance

Attorney Chadwick stated that the Village has already passed an Ordinance approving to borrow the funds from National Bank & Trust these is not necessary to approve the final loan.

 

Trustee Fore provided the board with two estimates from Herbig Blacktop Construction Inc. for the repair of the road on the intersection of Linda Ave and Powers Road. Trustee Fore stated that he will be receiving more estimates from other contractors however this work will probably not be done until spring.

 

A motion was made at 7:46pm to go into Executive Session by Trustee Fore, seconded by trustee Elliott for the approval of Executive Session Minutes. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion to return to regular session was made at 8:08pm by Trustee Long, seconded by Trustee Elliott. Roll call vote: Elliott; yes, Salsbury; yes, Fore; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion to adjourn was made at 8:09pm by Trustee Sparacino, seconded by Trustee Ball. All in favor say aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 



Posted: 2/15/2018 | Updated: 3/1/2018