The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

09/14/2016 - Minutes - September 14, 2016 - Regular Board Meeting




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09/14/2016 - Minutes - September 14, 2016 - Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday September 14, 2016

Regular Board Meeting

 

 

The Regular Board Meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jason Fore, Rich Elliott, Randy Salsbury, Dave Long, and Jeanie Sparacino. Also present were President Steve Dodson, Village Attorney Paul Chadwick, Treasurer Penny Payton and Village Clerk Patty Moreno.

 

A motion was made by Trustee Sparacino, seconded by Trustee Elliott to approve the minutes from August 10, 2016 regular Board Meeting as presented. Roll call vote: Fore: yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of August 31, 2016 are as follows: General Fund $759,334.98, Motor Fuel Tax $209,137.07, and Utility Fund $204,747.27.

 

A motion was made by Trustee Long, seconded by Trustee Elliott to approve the Treasurer’s Report as presented. Roll call vote: Fore; yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

Trustee Tim Ball arrived at 7:12pm.

 

A motion was made by Trustee Long, seconded by Trustee Elliott to approve the payment of bills as presented. Roll call vote: Ball; Abstain, Fore; yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino stated that she would discuss her report later in the meeting.

 

Streets & Grounds- Trustee Fore reported that the items completed are as follows: replacement of signs, trimming of trees, fire hydrant repairs, and is currently continuing with pothole repairs. Fore stated that upcoming events would be fire hydrant flushing starting the end of this month, replacing a culvert at the corner of Powers Road and Linda Ave, continuing tree trimming through the Village, and installing culvert at Maple Ave.

 

Ordinances- Trustee Ball reported that there are a lot of trailers in the Village that are not sitting properly.

 

Water- Trustee Elliott reported that the Village needs to purchase water meters and the cost is $1,414.96 a case there are 8 meters in each case. Trustee Elliott asked for board approval to go ahead with the purchase of the meters.

 

A motion was made by Trustee Elliott, seconded by Trustee Long to approve the purchase of water meters in the amount of $1,414.96. Roll call vote: Ball; yes, Fore; yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

Trustee Elliott also reported that the water tower is in need of a cleaning and inspection again. Trustee Elliott stated that he will be asking for quotes to have this done for next spring.

Building & Zoning- Trustee Salsbury reported that Jim Sparber from Baxter & Woodman will be helping out in trying to get drawings for the new salt shed. Salsbury stated that Sparber needs direction from board to go ahead and proceed with the drawings for the new salt shed. Trustee Sparacino asked how big the salt shed would be. Trustee Salsbury stated that as of right now Sparber and him have been discussing a 24ft wide and 32ft deep salt shed.

 

A motion was made by Trustee Salsbury, seconded by Trustee Long to direct Jim Sparber to prepare blueprints and bid documents for the new salt shed. Roll call vote: Ball; yes, Fore; yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

Economic & Community Development- Trustee Long reported that he would like to discuss the potential for phase two of the sewer project. Trustee Long stated that he had Jim Sparber lay out some numbers for the potential trunk line that would lead up to Powers Road and what the cost would be to move forward on this. Trustee Long stated that this would be assuming the board decides to go with this route for the trunk line. Trustee Long stated that he has been advocating to get the trunk line in so that the Village can sewer any street in the Village as the need arises. Trustee Long stated that Sparber has prepared different options depending on how far the sewer goes. Trustee Long stated that once the IEPA Loan is approved it is stated in the Ordinance that a $10.00 dollar charge will be applied to all residents. Trustee Long also mentioned that in this project the cost of repairing roads should be included in the project. Long stated that the reason he would like to discuss this is that at the next Village Meeting the board needs to direct Jim Sparber to continue the IEPA Loan process to move forward with phase two of the sewer project and fully commit. The board discussed the route. Trustee Ball expressed his concern in laying the trunk line which would sewer part of Roy Ave, part of Wayne Road, Linda Ave, and Powers Road. Ball stated that he thinks that the need for sewer should start in the older street which would be Scott Ave. Trustee Fore also expressed his concern in the need to upgrade the water system. The board discussed the route to continue phase two of the sewer project and the cost that this phase would cost the residents. Trustee Long stated that he would like the board to know that the rates are historically low and they are not going to stay that way therefore he sees a benefit in moving forward with the IEPA Loan.

 

Village Attorney- Attorney Paul Chadwick had no report.

 

Administration- President Dodson reported that he has had several complaints of rusty water again. President Dodson stated that the Fire Department had done some pressure testing on the fire hydrants and the pressure was too low. President Dodson stated that if there were to be a big fire in any of the businesses the fire department would have a hard time putting the fire out. President Dodson stated that he feels that resolving the rusty water and low water pressure problem is more important than sewer at this time.

 

A motion to go into Executive Session was made at 7:45pm by Trustee Fore, seconded by Trustee Elliott. Roll call vote: Ball; yes, Fore; yes, Elliot; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

A motion was made at 8:20pm to return to Regular Session by Trustee Ball, seconded by Trustee Fore. Roll call vote: Ball; yes, Fore; yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

 

PUBLIC COMMENT

No public comment was made.

 

OLD BUSINESS

 

Approval of FY2017 Appropriations

The Board decided that $97,000.00 would be paid to the principal of the sewer Construction Loan before converting the loan to a regular loan.

 

A motion was made by Trustee Sparacino, seconded by Trustee Long to approve the Appropriations for FY2017 as presented. Roll call vote: Ball; yes, Fore; yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

Sales Tax Ordinance Amendment

A motion was made by Trustee Fore, seconded by Trustee Elliott to approve the amendment of the Sales Tax Ordinance to state the increase of .5%. Roll call vote: Ball; yes, Fore; yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

Approval of new equipment for phone system

President Dodson stated that since the phone system was hit by lighting the Village would need to replace the Nortel system.

 

A motion was made by Trustee Fore, seconded by Trustee Salsbury to approve for the new equipment for the phone system in the amount of $3,000.00. Roll call vote: Ball; Abstain, Fore; yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

NEW BUSINESS

 

Approval of Municode Estimate

A motion was made by Trustee Sparacino, seconded by Trustee Fore to approve the Municode Estimate in the amount of $1,890.00. Roll call vote: Ball; yes, Fore; yes, Elliott; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

A motion to adjourn was made at 8:35pm by Trustee Elliott, seconded by Trustee Sparacino. All in favor say Aye. All Aye’s. Motion carried.

 

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 

 

 

 

 

 



Posted: 2/15/2018 | Updated: 2/15/2018