The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

08/10/2016 - Minutes - August 10, 2016 - Regular Board Meeting




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08/10/2016 - Minutes - August 10, 2016 - Regular Board Meeting

Village of Hillcrest

Wednesday August 10, 2016

Regular Board Meeting

7:00pm

 

The Regular Board Meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jeanie Sparacino, Dave Long, Randy Salsbury, Rich Elliott, Jason Fore, and Tim Ball. Also present were President Steve Dodson, Village Treasurer Penny Payton and Village Clerk Patty Moreno.

 

President Dodson stated that he would like to table executive session for tonight.

 

A motion was made by Trustee Ball, seconded by Trustee Fore to approve the minutes from July 13, 2016 Regular Board meeting and July 27, 2016 Budget Workshop as presented. Roll call vote: Sparacino; yes, Long; Abstain, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of July 31, 2016 are as follows: General Fund $744,789.16, Motor Fuel Tax $206,084.89, and Utility Fund $230,125.06.

 

A motion was made by Trustee Fore seconded by Trustee Elliott to approve the Treasurer’s report as presented. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Long, seconded by Trustee Salsbury to approve the payment of bills as presented. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino reported that she is still currently working on the budget for the new fiscal year and will contact the board members if another budget meeting is required.

 

Streets & Grounds- Trustee Fore reported that industrial signs have been installed along Route 251. Fore also reported that there was some shoulder repair done in front of Casey’s and cleaned out valve boxes on Ramona Ave and River Road. Fore stated that pot holes are being worked on and the Village added eight barricades to their inventory. Fore stated that upcoming repairs would be some minor tree trimming, pot holes repairs and other work outside.

 

Ordinances- Trustee Ball reported that the presences of Village Police Department has been noted and appreciated. Trustee Ball stated that more no parking signs need to be installed as they are currently too far apart.

 

Water- Trustee Elliott reported that the board need to discuss the construction loan that was taken out by the Village for the Sewer project. Trustee Elliott stated that this loan is up in October and will need to be changed over to a regular term loan. Trustee Elliott asked it the board would like to pay down some of the loan with the utility fund before changing it over to a regular loan to pay less interest. The board discussed the amount that the Village would like to put toward the principal. Engineer Jim Sparber recommended $100,000.00 that would leave an amount for the Village to have in case of an emergency with the water tower or any other utility issue. The board decided that this would be discussed at the next meeting.

 

Building & Zoning- Trustee Salsbury reported that he had talked with a contractor regarding a new salt shed however he was told that he could not give a quote until the Village hired an architect and had him to blueprints of what the board would like to build and then that would have to go out for bid. Trustee Salsbury stated that Sparber will be researching to see if Baxter & Woodman can assist with the blueprints. Trustee Salsbury stated that hiring an architect would cost the Village about $7,000.00.

 

Economic & Community Development- Trustee Long stated he had no report for the Economic & Community Development Department.

 

Administration- President Dodson stated he had no report for the Administration department.

 

PUBLIC COMMENT

No public comment was made.

 

OLD BUSINESS

 

 

FY2017 Budget Review

Trustee Sparacino stated that a packet was provided for the board to review and make changes if liked. Trustee Sparacino stated that she would like to hold off until the board decides how much to pay off toward the Sewer loan.

 

Appointment of New Village Attorney – Paul Chadwick

A motion was made by Trustee Salsbury, Seconded by Trustee Elliott to approve the appointment of Paul Chadwick as the New Village Attorney pending a written agreement with the Village and Mr. Chadwick as to legal fees. Roll call vote: Sparacino; No, Long; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

Approval of Kelly Miller Circus

A motion was made by Trustee Salsbury, seconded by Trustee Sparacino to approve the Kelly Miller Circus to be held on September 26, 2016 in the Calvary Lighthouse property. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

President Dodson stated that clerk Patty Moreno, Maintenance employee Ben Wittenauer and himself have been discussing having something in the Village Hall for Halloween for the kids in the village.

 

Clerk Patty Moreno stated that president Dodson has been mentioning in several meeting that he would like to do something for the community that the Village offers. Clerk Moreno stated that both she and Maintenance employee Ben have volunteered to offer time and give out candy at the Village Hall on Halloween for the Village kids. It was decided that the Village Trustees would donate the candy for Halloween. Clerk Moreno stated that she would like to mention that she and Ben are donating their time and would not like for this to become as part of their job descriptions as they may not be able to donate time every year. Clerk Moreno stated that they have also discussed an Easter egg hunt at Powers Park.

 

The board discussed the Sales Tax Ordinance needing amending. Attorney Paul Chadwick will be taking care of the amending of the Ordinance to be compliant with the Illinois Department of Revenue. This will be an agenda item for next meeting.

 

A motion to adjourn was made at 8:35pm by Trustee Elliott, seconded by Trustee Fore. All in favor say Aye’s. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Posted: 2/15/2018 | Updated: 2/15/2018