The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

07/13/2016 - Minutes - July 13, 2016 - Regular Board Meeting




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07/13/2016 - Minutes - July 13, 2016 - Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday July 13, 2016

Regular Board Meeting Minutes

7:00pm

 

 

 

The Regular Board Meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Randy Salsbury, Rich Elliott, Dave Long, Jason Fore, Jeanie Sparacino, and Tim Ball. Also present were Village Attorney Paul Keller, Treasurer Penny Payton, and Village Clerk Patty Moreno. Village Clerk Patty Moreno stated that due to the absence of Village President Steve Dodson she needs a motion to appoint a Pro-temp President.

 

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the appointment of Trustee Rich Elliott to pro-temp President. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the Minutes from June 8, 2016 Regular Board Meeting as presented. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; Abstain, Sparacino; yes, Ball; yes. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of June 30, 2016 are as follows: General Fund $742,118.47, Motor Fuel Tax $204,178.84, and Utility Fund $207,049.51.

 

A motion was made by Trustee Elliott, seconded by Trustee Sparacino, to approve the Treasurers report as presented. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Long, seconded by Trustee Sparacino to approve the payment of the bills as presented. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino stated that she would like to remind the board of the budget meeting for July 27, 2016 at 7:00pm.

 

Streets & Grounds- Trustee Fore reported that the streets department has continued to work around the Village. Fore stated that maintenance employee and he have been working hand in hand with WhiteRock Township regarding Bethel Road repairs. Fore stated that they have established a good relationship with WhiteRock Township maintenance personnel and the Village personnel. Fore stated that Julie had been called to be able to install the industrial park signs and as soon as Julie marks all utilities on Route 251 the maintenance personnel will install the industrial signs. Fore stated that work that will be done in the next month will be installing the industrial park signs, work on Bethel Road, and finish repair on white truck.

 

Ordinances- Trustee Ball stated that it seems like the police department and the fire department are ineffective. Trustee Ball stated that he feels he cannot be effective when it comes to enforcing ordinances. Trustee Ball stated that he feels frustration when the authorities are called and they are ineffective to do anything.

 

Police Chief White stated that the police department does their job to the best of their abilities however they cannot control everyone.

 

Trustee Long stated that maybe at the budget meeting the board can discuss increasing the police departments hours as they currently only have twenty hours a week and it is not enough for the needs of the Village.

 

Trustee Fore stated that it will not only take money and additional hours but also going to take this board to take a directive of who is going to enforce these ordinances.

 

Water- Trustee Elliott had no report for the Water Department.

 

Building & Zoning- Trustee Salsbury stated that PharmaCann is now finished and finalized.

 

Economic & Community Development- Trustee Long had no report for the Economic & Community Development Department.

 

Village Attorney- Village Attorney Keller reported that he would like to advise the board that this would be his last meeting with the Village. Keller stated that he is retiring from Acel & Glink and he has asked his partner Steven Mahrt to take his place for the remainder of the term.

 

Steven Mahrt introduced himself and talked a little about his work background.

 

 

PUBLIC COMMENT

No public comment was made.

 

OLD BUSINESSS

 

Sales Tax Ordinance Amendment

Village Attorney Paul Keller stated that this Ordinance was adopted a few months back however the Village missed the dead line and no date as to when it would take effect was put in the Ordinance therefore it needs to be amended and the effective date will be January 1, 2017.

 

A motion was made by Trustee Ball, seconded by Trustee Elliott to approve the amendment of the Sales Tax Ordinance to include the effective date of January 1, 2017. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

NEW BUSINESS

 

Consideration of Final Pay Estimate for the River Road and Ramona Avenue Wastewater Collection System Improvements Project

Jim Sparber stated that at this point the contractor has completed all of the work for the Wastewater Collection System. Sparber stated that they went through a generated punch list generated by Baxter & Woodman and completed that punch list with some exceptions which are a sign on River Road and some lawn restorations. Sparber stated that there are also some water boxes that need to be checked and made sure that they are able to be shut-off or on. Sparber stated that the contractor is aware of these items and has agreed to take care of them and they have also agreed to post a $10,000.00 bond as a financial guarantee that those items will be taken care of it is a one year bond. Sparber stated that with all this in place he is recommending that the final pay estimate in the amount of $139, 283.22 along with change orders # 3 and 4 be approve and paid. Sparber explained the budget that was set for this project and how many homes were connected to the sewer with this project. Sparber stated that the final project is less than one percent over the budget although nine additional services where added to the scope of the contract.

 

Fore stated that in the last meeting Sparber had mentioned that the Village would have to do some more repairs to Ramona and River Road what was that and is the contractor responsible for this or the Village

 

Sparber stated that the contractor is not responsible for this and what the Village needs to do the final surface course on the roads right now as is the roads only have the binder course. 

 

The board discussed the options in doing the final surface course. Trustee Fore also brought up the concern in possibly replacing water mains as the sewer project progresses.

 

A motion was made by Trustee Fore, seconded by Trustee Long to approve change orders # 3 and #4 and final pay estimate be paid to Performance Construction and Engineering LLC in the amount of $139,283.22. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

A motion to go into Executive Session was made at 7:40pm by Trustee Fore, seconded by Trustee Salsbury. Roll call vote: Salsbury; yes, Elliott; yes, Long; No, Fore; yes, Sparacino; No, Ball; yes. Motiion carried.

 

A motion was made at 8:03pm to return to Regular Session by Trustee Fore, seconded by Trustee Elliott. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

A motion to adjourn was made at 8:04pm by Trustee Fore, seconded by Trustee Sparacino. All in favor say Aye. All Ayes. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 



Posted: 2/15/2018 | Updated: 2/15/2018