The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

06/08/2016 - Minutes - June 8, 2016 Regular Board Meeting




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06/08/2016 - Minutes - June 8, 2016 Regular Board Meeting

VILLAGE OF HILLCREST

Wednesday June 8, 2016

 Regular Board Meeting Minutes

7:00pm

 

 

The Regular Board Meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jeanie Sparacino, Dave Long, Randy Salsbury, Rich Elliott, Jason Fore, and Tim Ball. Also present were President Steve Dodson, Village Attorney Paul Keller, Treasurer Penny Payton and Village Clerk Patty Moreno.

 

A motion was made by Trustee Sparacino, seconded by Trustee Elliott to approve the Minutes from May 11, 2016 Regular Board Meeting as presented. Roll call vote: Sparacino; yes, Long; Abstain, Salsbury; yes, Elliott; yes, Fore; yes, Ball; Abstain. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of April 31, 2016 are as follows: General Fund $698,931.50, Motor Fuel Tax $204,178.84, and Utility Fund $207,439.91.

 

A motion was made by Trustee Elliott, seconded by Trustee Salsbury to approve the Treasurer’s Report as presented. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Elliott, seconded by Trustee Long to approve the payment of the Bills as presented. Roll call vote: Sparacino; yes, Long; Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Moiton carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino stated that she would like to schedule a budget meeting for July 27, 2016 at 7:00pm. The board agreed to the date and Treasurer Payton provided the board with an appropriations worksheet to help with appropriating for the next fiscal year budget.

 

Streets & Grounds- Trustee Fore reported that the items completed this month are the installation of the four way stop signs at the Ramona Ave and Wayne Road intersection, repaired shoulder on Bethel Road, the ordering of the industrial signs for installation on Route 251. Trustee Fore stated that upcoming projects are continuing to fill pot holes, mowing the grass and straying weeds along Scott Ave. Fore reported that there was a complaint about the mowing in the retention pond. Fore stated that the retention pond is holding water and maintenance personnel is unable to mower down there without getting the mower stuck. Fore stated that maintenance personnel is mowing what they can and hopefully the standing water will dry this weekend and they could mow the all of the retention pond on Monday. Fore also reported that maintenance personnel will be restriping the area in front of the maintenance shop, install industrial signs next week and repair two fire hydrants that are leaking.

 

Ordinances- Trustee Ball stated that he has been going around the Village trying to educate the residents on ordinances.

 

Water- Trustee Elliott had nothing to report for the Water Department.

 

Building & Zoning- Trustee Salsbury reported that Building Inspector has been busy issuing permits.

 

Economic & Community Development- Trustee Long had nothing to report for the Economic and Community Development Department.

 

Village Attorney- Village Attorney Keller had no report.

 

Administration- President Dodson reported that the audio system was repaired by Gene Fisher and hopefully it would resolve the static issue. Dodson stated that Mr. Fisher advised him that some equipment needs to be updated.

 

PUBLIC COMMENT

 

Teresa Adams, resident of the Village, asked if residents taking down large trees needed to get a permit.

 

Trustee Fore stated that there is nothing in the ordinances that states that a permit must be issued for the removal of trees.

 

Adams stated that she knows that in the past residents did not need a permit however they were required to stop by the Village Hall and provide proof of insurance. Adams stated her concern in some of the contractors not having insurance.

 

Building Inspector Casper Manheim stated that there has never been a permit issued for the removal of trees but he would research to see if maybe a bond is required to do this service.

 

Adams stated that she has concerns with the trees coming down near her home and would like to know if there would be something available at the Village Hall that would help her in case some damage is done to her property.

 

Trustee Fore stated that it is something worth looking into. Fore stated that the type of work and liability not only to the home owner but to the residents. Fore stated that he feels there should be a permit process as well.

 

Kim Whalen, resident of the Village, asked if the Village has the obligation to the roads and the easements were these large trees that. Adams is stating are covering streets where there is an easement does the Village not have an obligation to make sure that it is clear. Whalen stated that there are utility lines and property owners that there trees hanging over the utility lines. Whalen stated that it is her understanding that the Village has an easement through all of these properties and at that point but those the Village have the obligation to keep those clear so that he homeowners do not have to deal with it.

 

Trustee Elliott stated that there might be an easement for the RMU utilities but not for the Village.

 

Whalen stated that RMU does not have easement over the Village streets. Whalen stated that the Village owns way into the property lines and RMU does not have that. Whalen stated that her question is when you have a tree that is hanging over the street should the Village have an obligation to make that safe and clear.

 

Trustee Fore asked Whalen if when she was president did you not instructed the maintenance personnel to remove some trees that were in the way of the Village trucks while dumping salt.

 

Whalen stated that when she was president she had designated $10,000.00 for tree clearance for these easements which the board never moved on.

 

Fore stated that some trees where actually pruned by a municipal worker by the direction of Whalen while she was in office.

 

Whalen stated that on Village property and easements she did direct a municipal worker to prune some trees.

 

OLD BUSINESS

 

Floodplain Ordinance

Casper Manheim explained the need to pass this Ordinance to comply with the state regulations.

 

A motion was made by Trustee Salsbury, seconded by Trustee Sparacino to approve the Floodplain Ordinance as presented. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

NEW BUSINESS

 

Prevailing Wage Ordinance

A motion was made by Trustee Long, seconded by Trustee Ball to approve the Prevailing Wage Ordinance as presented. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

Consideration of Pay Estimate #7 for the River Road and Ramona Ave Wastewater Collection System Improvements Project in the amount of $146,404.38.

A motion was made by Trustee Elliott, seconded by Trustee Sparacino to approve Pay Estimate #7 for the River Road and Ramona Ave Wastewater Collection System Improvements Project in the amount of $146,404.38 as presented. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion Carried.

 

Change in Village Hall Hours

President Dodson stated that he would like to change the Village Hall hours starting August 1st to Monday through Friday from 7:30am to 2:30pm. President Dodson stated that Treasurer Payton is going back to her original hired hours.

 

A motion was made at 7:25pm to go into Executive Session to discuss personnel by President Dodson, seconded by Trustee Fore. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Motion carried.

 

A motion was made at 8:04pm to return to Regular Session by Trustee Fore, seconded by Trustee Elliott. Roll call vote: Sparacino; yes, Salsbury; yes, Elliott; yes, Fore; yes, Ball; yes. Trustee Long left executive session at 7:55pm. Motion carried.

 

President Dodson stated that the board had decided that the Village Hall hours starting August 1st will be Monday, Tuesday, Thursday, and Friday from 7:30am to 2:30pm and Wednesday from 7:30am to 5:00pm.

 

A motion was made at 8:05pm to adjourn by Trustee Elliott, seconded by Trustee Salsbury. All in favor say Aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 



Posted: 2/15/2018 | Updated: 2/15/2018