The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

4/13/16: Minutes - Regular Board Meeting - April 13, 2016




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4/13/16: Minutes - Regular Board Meeting - April 13, 2016


VILLAGE OF HILLCREST

April 13, 2016 Regular Board Meeting

7:00pm

 

 

The Regular Board Meeting for the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Randy Salsbury, Rich Elliott, Dave Long, Jason Fore, Jeanie Sparacino, and Tim Ball. Also present were President Steve Dodson, Village Attorney Paul Keller, Treasurer Penny Payton, and Village Clerk Patty Moreno.

 

A motion was made by Trustee Sparacino, seconded by Trustee Elliott to approve the Minutes form March 9, 2016 Regular Board meeting as presented. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; Abstain, Sparacino; yes, Ball; yes. Motion carried.

 

Treasurer Penny Payton stated that she would give two monthly Treasurers report since she was not at the March meeting.

 

Treasurer Payton reported that the cash on deposits as of February 29, 2016 are as follows: General Fund $606,944.77, Motor Fuel Tax $195,693.70, and Utility Fund $275,634.45.

 

Treasurer Payton reported that cash on deposits as of March 31, 2016 are as follows: General Fund $631,530.94, Motor Fuel Tax $198,623.08, and Utility Fund $287,480.54.

 

A motion was made by Trustee Elliott seconded by Trustee Ball to approve the Treasurers reports for the both months as presented. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Long, seconded by Trustee Salsbury to approve the payment of bills as presented. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino had no report for the Finance department.

 

Streets & Grounds- President Dodson reported that maintenance employee will start filling pot holes next week. Dodson reported that the fire hydrant flushing had been completed and he is hoping that this will help with the rust issue in the water. Dodson also stated that mowing will be starting soon and he has recommended maintenance employee not to mow ditches if wet.

 

Ordinances- Trustee Ball stated that his report is the same as last month people are still parking where there is no parking signs located.

 

Water- Trustee Elliott stated that as President Dodson said the hydrant flushing has been completed and if this does resolve the rust issue then the maintenance employee will right down the order in which the hydrant flushing was done and use that in the future.

 

Building & Zoning- Trustee Salsbury had no report for the Building and Zoning department just permits being issued for fences and roofs at this time.

 

Economic & Community Development- Trustee Long reported since the last board meeting there has been an election where the sales tax increase to half a percent was passed. Trustee Long thanked everyone that voted. Trustee Long asked Village Attorney Keller if this increase would take place the 1st of July. Attorney Keller stated that it would be in effect on July 1st. Trustee Long stated that the Village would be taking that revenue in after July 1st.

 

Trustee Long stated that he would like to discuss the railroad project that is floating around. Trustee Long stated that the next meeting for this project will be April 20, 2016 at the High school. Trustee Long stated that anyone with questions regarding this project he encourages that they attend the meeting. Trustee Long stated that he has not done enough research on the project to say whether this is a good thing for the Village but the few people he has talked to make it seem like it would not benefit the community. The board discussed the Great Lake Basin railroad project. Trustee stated that the Village could have a non-binding resolution opposing to the project.

 

Village Attorney- Village Attorney had no report.

 

Administration- President Dodson stated that he has had discussions with Trustees Elliott and Fore in reference to possible purchasing an ATV Gator in order to have to vehicles available for maintenance department. President Dodson stated that when fire hydrant flushing was done the Water tech employee had to use his own vehicle to be able to accommodate the needs of the Village therefore he was reimbursed for mileage. President Dodson stated that while doing the Valve exercising Water Tech employee will again need to use his own vehicle and would have to be reimbursed for mileage. Dodson stated that it would be to the benefit of the Village to purchase an ATV Gator. Dodson stated that he would like the board to consider the purchase. The board discussed purchasing a small pick-up instead of an ATV due to the ATV is not being heated and it is open.

 

 

PUBLIC COMMENT

Jason Windland resident of the Village asked what the Village’s policies are as far as Ordinances go in regards to loose dogs and landscaping. Mr. Windland stated he has a neighbor that does not mow his lawn and it is bringing his property value down. Mr. Windland thinks they should be cited or forced to mow.

 

President Dodson stated that there is ordinances stating how long grass would have to be before being cited.

 

Mr. Windland stated that if the Village is not enforcing this ordinance who will make residents mow their yards. Mr. Windland stated that his wife quit walking their dog because there would always be a loose dog somewhere in the Village.

 

President Dodson stated that Ogle County takes care of the Animal Control in the Village therefore if any loose dogs are seen Ogle County Animal Control is to be notified.

 

Fore stated that he would like to ask Building Inspector Casper Manheim if the resident would to give an address if he would be able to go inspect the property when he is here on Tuesdays and Thursdays.

Building Inspector Casper Manheim stated that if a complaint form is filled out he has no problems going to inspect the property and writing a letter stating that they are in violation of ordinance codes.

 

Trustee Ball asked if the Village would be able to go and mow the lawn and bill residents for the service.

 

Village Attorney Keller stated that the Village has the authority to abate nuisances and by abating the nuisances the Village could put a lien on the property.

 

Trustee Long asked Casper Manheim to please address the property in question.

 

Mr. Windland asked if there was an estimate time line when the Village thinks that the landscaping and paving will be done on River Road and Ramona Ave.

 

President Dodson stated that as soon as they are done with the service connection they should be starting on the landscaping and paving.

 

Trustee Ball asked if the whole road was going to be paved.

 

Jim Sparber stated that asphalt plants are not open yet but he can discuss this later in the meeting under water and sewer update.

 

OLD BUSINESS

 

Water and Sewer Update

Jim Sparber from Baxter & Woodman reported that all of the main line sewer has been tested, cleaned, and televised and is all in good shape and ready to be used. Sparber stated that the meter had been installed and just this week they started putting service connections in. Sparber stated that there are residents that are wanting to hook-up to the sewer that are did not qualify for the free assistance. Sparber stated that there is a stump to the property line that residents will have available if they want to hook-up at a later time. Sparber stated that there are still some additional service connections to install and the restoration. Sparber stated that the plan has been to patch the trenches however the board has discussed possible paving Ramona and River with Motor Fuel Tax Funds. Sparber stated that if Motor Fuel Tax funds are used the Village would have to get bids as it would be a different process. Sparber stated that it would not be possible to just add to the current project with Motor Fuel Tax funds.

 

Trustee Fore stated that his concern when this project was being discussed was how those streets would be repaired without having to use Motor Fuel Tax Funds.

 

Sparber stated that the current contractor Performance Construction and Engineering is responsible for patching the trenches.

 

Fore stated that there is not much of Ramona Ave the whole street needs repair due to the size of the trench. Fore expressed his concern in having to use Motor Fuel Tax funds to pave both streets and not having funds available to repair other streets. Fore stated that his concern has always been to have the street repairs included in the project so that the Motor Fuel Tax fund would not be used for this project.

 

Trustee Long stated that the board knew that River and Ramona needed resurfacing and the board decided that it would be done after the sewer project was completed.

The board discussed the possible cost of having Ramona Avenue and River Road resurfaced. Sparber stated that next month he would have the comparison of patching the trenches or repaving the entire streets.

 

The Board discussed sewer charges and maintenance fees for the sewer system.

 

 

Northern Illinois Disposal Contract Amendment

President Dodson tabled the Northern Illinois Disposal Contract Amendment.

 

Village Facebook Page

President Dodson stated that he had discussed this with Village Attorney Paul Keller and due to the process and liability as to how the page is used of the Village he would like to table the Village Facebook Page.

 

NEW BUSINESS

 

 

Flood Damage Prevention Ordinance- Casper Manheim

Casper Manheim explained the Flood Damage Prevention Ordinance. Casper stated that this ordinance needs to be passed before August 17, 2016. Casper stated that Attorney Paul Keller will review the codes and put it into and Ordinance form. Casper stated that if the Village does not participate in this or pass this ordinance in the time frame the Village could be kick off the Flood Plain Ordinance and properties that are in floodplains would not be able to get flood insurance and the Village would not be able to get federal of state grants because the Village is not participating in this. Casper stated that the stated created the documents the Village just has to fill in the blanks therefore Attorney Keller should not have a hard time preparing this in Ordinance form.

 

Consideration of Pay Estimate #5 for the Ramona Ave and River Road Sanitary Sewer Construction

A motion was made by Trustee Long, seconded by Trustee Sparacino to approve Pay Estimate #5 in the amount of $45,259.88. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; Abstain, Sparacino; yes, Ball; yes. Motion carried.

 

The Board discussed the status of the IEPA Loan and the route for this second sewer phase. The Board discussed whether or not the Powers Road route was approved by the board.  

 

A motion was made at 8:05pm to go into Executive Session to approve Executive Session Minutes by Trustee Salsbury, seconded by Trustee Sparacino. Roll call vote: Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; No. Motion carried.

 

A motion to return to Regular Session was made at 8:20pm by Trustee Elliott, Seconded by Trustee Salsbury; yes, Elliott; yes, Long; yes, Fore; yes, Sparacino; yes, Ball; yes. Motion carried.

 

A motion to adjourn was made at 8:20pm by Trustee Long, seconded by Trustee Sparacino. All in favor say Aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 



Posted: 6/7/2016 | Updated: 6/7/2016