The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

2/10/16: Minutes - Regular Monthly Meeting - February 10, 2016




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2/10/16: Minutes - Regular Monthly Meeting - February 10, 2016


VILLAGE OF HILLCREST

Wednesday February 10, 2016 Regular Board Meeting

7:00pm

 

The Regular Board Meeting for the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jeanie Sparacino, Dave Long, Randy Salsbury, Rich Elliott, and Tim Ball. Also present were President Steve Dodson, Village Attorney Paul Keller, Treasurer Penny Payton, and Village Clerk Patty Moreno. Trustee Fore is still on leave.

 

A motion was made by Trustee Elliott, seconded by Trustee Sparacino to approve the minutes from January 13, 2016 Regular Board meeting. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Ball; yes. Motion carried.

 

Treasurer Payton reported that the cash on deposits as of December 31, 2015 are as follows: General Fund $626,624.46, Motor Fuel Tax $194,646.19, and Utility Fund $258,200.38.

 

A motion was made by Trustee Long, seconded by Trustee Elliott to approve the Treasurer’s report as presented. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Ball; yes. Motion carried.

 

A motion was made by Trustee Elliott, seconded by Trustee Ball to approve payment of the bills as presented. Roll call vote: Sparacino; yes, Long; yes, Salbury; yes, Elliott; yes, Ball; yes. Motion carried.

 

 

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino reported that she had talked to Adam from Query Insurance and reduced the bond for Trustee Elliott and herself to regular amount. Trustee Sparacino also stated that she would like to remind the board that the Village still has the savings account open with $59.00 and would like the board to think about whether they would like to keep the account open or close the account and discuss this at the next board meeting.

 

Treasurer Payton stated Maintenance employee Ben Wittenauer had applied for a safety grant offered by the Public Risk Fund which the Village received and Wittenauer plans on using this grant in the amount of $409.00 to purchase barricades.

 

 

Streets & Grounds- President Dodson reported that the Village has had problems maintaining the light snow on the streets. President Dodson stated that there has been complaints of the maintenance employee plowing salting the light snow and complaints of him not salting enough.

 

Ordinance- Trustee Ball stated that he would discuss his report later in the meeting under Attorney Fee for court appearances.

 

Water- Trustee Elliott had no report for the Water department.

 

Building & Zoning- Trustee Salsbury had no report for the Building & Zoning department.

 

Economic & Community Development- Trustee Long had no report for the Economic and Community Development department.

 

Village Attorney- Village Attorney Paul Keller had no report.

 

Administration- President Dodson reported that there is an issue with dogs running loose in the Village. President Dodson stated that a resident from Windover got bit by a dog on Errett Road and has had to take rabies shots and has had doctor’s appointment. Dodson stated that the dog that bit the resident is a white poodle and if anyone has any idea who the owners are please contact the Village to help this lady with her medical bills due to this dog bite.

 

President Dodson also reported that the water issues continue with rusty water and will be discuss later tonight.

 

Laura Cook- Ogle County Clerk Candidate

Laure Cook introduced herself and talked a little about herself and what her plans are if elected Ogle County Clerk.

 

 

PUBLIC COMMENT

Sue Brown, resident of the Village, expressed her concern with the rust in the water and asked the board what the Village is doing to resolve the issue.

 

President Dodson stated that maintenance employee and he have been out flushing hydrants and the issue with rust continues. President Dodson stated that he would like the board to help him find a solution as he has received no responses from emails to the board members.

 

Trustee Long stated that Water operator Gerry Bever needs to be notified and help find a solution to this issue since he is the expert in the field.

 

The board discussed possible reasons as to why the Village is having issues with rust water. The Board decided that they would notify Water Operator Gerry Bever to help find the cause and a solution to the rust issue.

 

OLD BUSINESS

 

Amendment to Northern Illinois Disposal Contract

There was questions as to why this item was on the agenda. Village Clerk Patty Moreno received an email from Greg Jury asking to add this item to the agenda. Amendment of the Northern Illinois Contract was tabled. Trustee Long stated he would call Greg Jury and verify what the change in the contract is.

 

Approval of Intergovernmental Agreement between The Village and WhiteRock Township

A motion was made by Trustee Long seconded by Trustee Sparacino to approve the Ordinance approving the Intergovernmental Agreement both Ordinances approving Intergovernmental Agreements for Bethel Road and Kent Road. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Ball; yes. Motion carried.

 

 

Sewer Discussion

President Dodson tabled the sewer discussion.

 

 

NEW BUSINESS

 

 

Consideration of Pay Estimate #4 for River Road and Ramona Avenue Sanitary Sewer Construction

A motion was made by Trustee Long, seconded by Trustee Sparacino to approve the payment of Estimate #4 in the amount of $1,725.31 for River Road and Ramona Avenue Sanitary Sewer Construction. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Ball; yes. Motion carried.

 

Approval of Valve Exerciser and Cleaner

A motion was made by Trustee Long, seconded by Trustee Salsbury to approve the purchase of the Valve Exerciser and Cleaner in the amount of $5224.77. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Ball; yes. Motion carried.

 

Attorney Fees for Court Appearances

Trustee Ball stated that he would like to know what would be the Attorney fees to appear in court for Ordinance citations.

 

Attorney Keller stated that under the 2013 engagement brim between the Village and Ancel & Glink the Village is paying a flat fee of $4,000.00 a month, but this does not include litigation fees. Keller stated that anything involving litigation Ancel & Glink bills the Village $210.00 an hour plus travel time.

 

Trustee Ball stated that he just wanted to know because he does have some violations that he will be giving citations for and would like to know what this would cost the Village.

 

 

Water Improvement-Discussion

President Dodson provided the Board with a letter from the IEPA of the requirements for the Village Water Tower. Dodson stated that he had received the letter because had had inquired about the requirement for the tower due to all the issues that the Village has been having with low pressure. President Dodson stated that the IEPA recommends a 175,000 gallon tank or a 200,000 gallon tank for the size of our community. President Dodson stated that he is not against the sewer project but he would like to resolve the water issues first. Dodson stated that he would like the board to get more involved in trying to resolve this issue.

 

President Dodson also stated that Chief Danny White has been helping him in the possible purchase of a generator. Dodson stated that he would also would like the board to possible research the possibility of an additional water tower. The board discussed the cost of adding an additional water tower.  Trustee Long and Sparber stated that the Village would not qualify for an USDA grant because of the income level in the community is high. Trustee Long stated that there are other ways for the Village to receive USDA funding. Long stated that doing a survey would be one of those ways but it would have to be done in a very structural manner by hiring an outside firm to do the survey. The board discussed options to fund a new water tower. Sparber stated that he could provide a letter outlining what a water study and evaluation would entitle. The board also discussed finding a solution to correct the rust problem in the water system.

PUBLIC COMMENT

Trustee Long stated that they did not offer the opportunity to other residents to comment after a resident was done with public comment.

 

Pam Pittman, resident of the Village, stated that there use to be no parking signs on Hillcrest Ave and there is people parking on the street all the time which makes it hard to get up and down that street. Mrs. Pittman stated that she has neighbors parking on the street and it is making it hard for her to get out of her driveway. Mrs. Pittman stated that another concern she has is that she lives on the intersection of Errett Road and Hillcrest Avenue and twice now she has wrecked and ended up in her front yard. Mrs. Pittman stated that if the car would have not hit the tree in her front yard it would of went right through her son’s bedroom window. Mrs. Pittman asked if the Village would be able to put a guard rail or something to avoid accident ending up in her yard.

 

A motion was made by Trustee Long, seconded by Trustee Ball to direct Trustee Ball and Maintenance employee to assign no parking areas along Hillcrest Avenue from Route 251 down to Wayne Road. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Ball; yes. Motion carried.

 

A motion was made at 8:02pm to go into Executive Session for approval of minutes by Trustee Elliott, seconded by Trustee Long. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Ball; yes. Motion carried.

 

A motion was made at 8:23pm to return to Regular Session by Trustee Long, seconded by Trustee Elliott. Roll call vote: Sparacino; yes, Long; yes, Salsbury; yes, Elliott; yes, Ball; yes. Motion carried.

 

President Dodson would like the board to think about the possibility of opening of Facebook page to notify resident of boil orders or other things happening in the Village. President Dodson would like the board to vote on this at the next board meeting.

 

A motion to adjourn was made at 8:24pm by Trustee Long, seconded by Trustee Elliott. All in favor say Aye. All Aye’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 



Posted: 3/21/2016 | Updated: 3/21/2016