The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

1/13/16: Minutes - Regular Monthly Meeting - January 13, 2016




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1/13/16: Minutes - Regular Monthly Meeting - January 13, 2016


VILLAGE OF HILLCREST

Wednesday January 13, 2016 Regular Board Meeting

7:00pm

 

The regular board meeting of The Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Rich Elliott, Randy Salsbury, Dave Long, Tim Ball, and Jeanie Sparacino. Also present were President Steve Dodson, Village Attorney Paul Keller, Treasurer Penny Payton, and Village Clerk Patty Moreno. Trustee Fore still remain on leave.

 

A motion was made by Trustee Long, seconded by Trustee Ball to approve minutes from December 2, 2015 Special Meeting, December 9, 2015 Regular Board Meeting, and December 16, 2015 Special Meeting. Roll call vote: Elliott; yes, Salsbury; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Treasurer Penny Payton reported that the cash on deposits as of December 31, 2015 are as follows: General Fund $640, 988.54, Motor Fuel Tax $ 191, 638.70, and Utility Fund $270, 288.76.

 

A motion was made by Trustee Elliott, seconded by Trustee Ball to approve the Treasurer’s report as presented. Roll call vote: Elliott; yes, Salsbury; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

A motion was made by Trustee Long, seconded by Trustee Elliott to approve the payment of the bills as presented. Roll call vote: Elliott; yes, Salsbury; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

                                                               

DEPARTMENT REPORTS

 

Finance- Trustee Sparacino reported that she and President Dodson had met with Adam Heal from Query insurance to discuss the new premium for the year 2016. Trustee Sparacino stated that the approval of the new premium is on the agenda for approval. Trustee Sparacino also stated that the bonds that were extended for Trustee Elliott and herself could be reduced down to the regular bond as soon as all the grant funds are used.

 

Streets & Grounds- President Dodson stated that it has been difficult trying to plow Ramona Avenue due to the sewer construction. Dodson that he apologizes for the plowing on Ramona but the Village did what they could to plow without having to remove gravel and carry it on to the resident’s yards.

 

Ordinance- Trustee Ball had no report for the Ordinance department. Trustee Ball did state that he would like to do something about people parking on the side of the street on Hillcrest Ave. Trustee Ball stated that he feels this is a collision waiting to happen. Trustee Ball stated that maybe an ordinance stated that there is no parking on Hillcrest Ave during winter.

 

Water- Trustee Elliott stated that there had been another water main break on Ramona Avenue. Trustee Elliott stated that this would make five water main breaks this year.

 

Building & Zoning- Trustee Salsbury reported that the cannabis plant PharmaCann had received a temporary permit from Building Inspector Casper Manheim. Trustee Salsbury stated that the driveway will be installed in July.

 

Economic & Community Development- Trustee Long had no report for the Economic and Community Development department.

 

Village Attorney- Village Attorney Paul Keller stated that he had prepared a letter to the First National Bank & Trust of Rochelle which gives his legal opinion that the Village has the authority to enter into the loan agreement.

 

Administration- President Dodson stated that he has received several complaints regarding dogs running loose, television and Christmas trees sitting on curbsides and the village looking poorly. President Dodson stated that something has to be done to clean up the Village. Dodson stated that he understands it is not an easy process and ordinances are hard to enforce however; something must be done.

 

Tiffany O’Brian – Ogle County Clerk Candidate

Tiffany O’Brian introduced herself and talked a little about herself and what her plans are if elected county clerk.

 

PUBLIC COMMENT

 

Kim Whalen, resident of the Village, stated that on April 5th President Dodson answered the question what is your long term vision for the Village of Hillcrest and how would you help lead it in that direction. Whalen quoted President Dodson and stated that he answered that the he felt sewer was a must for the Village to move forward with sewer the Village will attract more growth and the Village will have more opportunity to move forward and have commercial and businesses in our community. Whalen stated that the day President Dodson took office he reiterated that same belief. Whalen then when and listed all residences that have failing septic systems in the Village. Whalen stated that the list just listed the residents that have reported problems with their septic systems to the Village and she feels these residents cannot be ignored. Whalen stated that four and half years ago the Village adopted a $350,000.00 dollar debt and the Village paid that debt off at $80,000.00 dollars annually for four years and May of this year this debt was paid off. Whalen stated in 2014 the Board approved raising the property taxes which would increase again this year to support the sewer. Whalen stated that also in 2014 the board unanimously President Dodson, and Trustee Salsbury included voted to approve the Ordinance to borrow the funds for the IEPA loan for phase two of the sewer project. Whalen talked about when the Village started talking about bringing sewer to the Village and how it would be less costly to follow the natural flow to install the sewer. Whalen stated that Trustees Elliott and Long would be able to answer any question in regards to any emergency connection with Rochelle as it has been discussed with Kathy Cooper and the City of Rochelle. Whalen asked President Dodson if he still supported the sewer project.

 

President Dodson stated that he did support the Sewer project but he would like to have the sewer start in the older side of the Village which would be on Scott Ave.

 

Trustee Ball and Mrs. Whalen discussed the Septic Surveys that state the condition of resident’s septic systems.

 

 

Jessica Whalen, resident of the Village, stated that she had a not so pleasant altercation with President Dodson on the second snow that came down. Ms. Whalen stated that she would like to have it on record that it was her altercation with President Dodson and had nothing to do with mother Kim Whalen and President Dodson had no interaction with her mother. Ms. Whalen stated that a quarter maybe an a third into the street was not removed by the snow plow. Ms. Whalen stated that she had called the Village but there was no answered so she called President Dodson and state her complaint in regards to the plowing in her street and whether they could plow the street again to remove the snow. Ms. Whalen stated that President Dodson shows up with two snow plows right behind him and he is in front of her home taking pictures. Ms. Whalen stated that she as she is walking out President Dodson stated that the snow that was at her end of the driveway was her responsibility. Whalen stated that President Dodson then walked away and got in his car. Ms. Whalen stated that she then told President Dodson if she could finish stating her complaint. Ms. Whalen stated that President Dodson stated that if she had a complaint she could go to the Village Hall and fill out a complaint form. Ms. Whalen stated that her actual complaint is no longer about the plowing it is about President Dodson behavior.

 

OLD BUSINESS

 

Ordinance Adopting Northern Illinois Disposal Contract

Greg Jury stated that recycling containers would be delivered to each resident along with a list of items that are acceptable recyclables.

 

 

A motion was made by Trustee Salsbury, seconded by Trustee Long to approve the Ordinance Adopting the Northern Illinois Disposal Contract to start on March 1st, 2016 with curbside recycling every other week on Thursdays. Roll call vote: Elliott; yes, Salsbury; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Update on Sewer Loan – Jim Sparber

Jim Sparber from Baxter & Woodman reported that the paperwork that needs to be filed to get the loan process in order is just the letter that Attorney Keller has prepared for attorney’s opinion that the Village is legally authorized to borrow the funds. Sparber stated that once the letter is sent to the bank President Dodson would need to officially sign the agreement that the board has previously approved at which point when money is needed from the Village an e-mail from Treasurer Payton is what will be needed from the bank telling them how much money the Village would like loaned and it will be transferred to the General Fund.

 

 

New Business

 

Approval of FY2015 Audit

Village Auditor John Strauter presented the board with the findings and the audit report for Fiscal year 2015. Strauter stated that the Village had an excellent audit this year and he expects the audit to be even better next year.

 

A motion was made by Trustee Long, seconded by Trustee Sparacino to approve the Audit for FY2015 as presented. Roll call vote: Elliott; yes, Salsbury; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Approval of Insurance

President Dodson stated that he and Trustee Sparacino had met with Adam from Query Insurance and they save the Village money by taking a three year offer. Trustee Sparacino stated that it should actual drop some more in about seven to ten days when the Village is able to decrease the bonds that her and Trustee Elliott had to increase due to the requirements of the CDAP grant. Trustee Sparacino stated that the amount to be paid for insurance locking into a three year contract is $23,982.00.

 

A motion was made by Trustee Sparacino, seconded by Trustee Ball to approve the three year contract with Query Insurance in the amount of $23, 982.00. Roll call vote: Elliott; yes, Salsbury; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

 

Approval of Intergovernmental Agreement between the Village of Hillcrest and WhiteRock Township

A motion was made by Trustee Long, seconded by Trustee Sparacino to table the Intergovernmental Agreement until next meeting for Attorney Keller to review. Roll call vote: Elliott; yes, Salsbury; yes, Long; yes, Ball; Abstain, Sparacino; yes. Motion carried.

 

Approval of Resolution Amending the Employee Vacation Policy

A motion was made by Trustee Long, seconded by Trustee Sparacino to approve the Resolution Amending the Employee Vacation Policy. Roll call vote: Elliott; yes, Salsbury; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

Approval of Pay Estimate #3 for River Road and Ramona Avenue Sanitary Sewer Construction

A motion was made by Trustee Long, seconded by Trustee Sparacino to approve Pay Estimate #3 for River Road and Ramona Avenue Sanitary Sewer Construction in the amount of $253, 327.03. Roll call vote: Elliott; yes, Salsbury; yes, Long; yes, Ball; yes, Sparacino; yes. Motion carried.

 

The board discussed gate valves not opening and possibly getting equipment to help resolve this issue. President Dodson provided the board with estimates on options to help with the issue. President Dodson stated that he would like to have the board review the estimates and possibly decide on what option the board would like to go with.

 

A motion was made to adjourn at 8:04pm by Trustee Long, seconded by Trustee Sparacino. All in favor say Aye. All Ayes.

 

Minutes taken and prepare by Village Patty Moreno.

 

 

 

 

 

 

 

 

 

 

 



Posted: 3/21/2016 | Updated: 3/21/2016