The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

1/14/15: Minutes - January 14, 2015 Regular Board Meeting




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1/14/15: Minutes - January 14, 2015 Regular Board Meeting

                                                                                Village of Hillcrest

                                                Wednesday January 14, 2015 Regular Board Meeting

                                                                                          7:00pm

 

 

The Regular Board Meeting for the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jeanie Sparacino, Dave Long, Rick Rhoads, Randy Salsbury, Steve Dodson, and Rich Elliott. Also present were President Kim Whalen, Attorney Paul Keller, Treasurer Penny Payton and Village Clerk Patty Moreno.

 

A motion was made by Trustee Sparacino, seconded by Trustee Dodson to approve the minutes from December 10, 2014 Regular Board Meeting as presented. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salsbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

Treasurer Penny Payton reported that the cash on deposits as of December 31, 2014 are as follows: General fund $512,221.72, Motor Fuel Tax Fund $164,872.41 and Utility Fund $180,651.98.

 

A motion was made by Trustee Long, seconded by Trustee Salsbury to approve the Treasurer’s report as presented. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salsbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

A motion was made by Trustee Dodson, seconded by Trustee Elliott to approve the payment of bills as presented. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salsbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

 

                                                                                DEPARTMENT REPORTS

 

Administration- President Whalen stated that she would like to take the time to point out the things accomplished this year. President Whalen stated that the accomplishments for this year are as follows:

 

Payoff of debt in the amount of $300,00.00 with Baxter & Woodman

New Business Schryver’s Firearms

Approved New Zoning Map

Will soon begin face one of the Sewer Project

Added Tires and Electronics to the Spring Clean-up and this year will also include latex paint

Made Village hours available more available for residents

President Whalen stated that for next year the Village will continue to seek other additional recycling options. Whalen also stated that the Village will also continue pursuing the DCEO grant now that the Village has been awarded the grant the Village will be able to apply every two years for the low to moderate income and need for the sewer system.

 

Ordinances- Trustee Dodson stated that after approving the truck route and weight limit he does not think anyone has yet to order the signs stating where the truck routes are and what the weight limit is.

 

President Whalen asked Trustee Dodson if he had spoken with Chief Police Danny White.

 

Trustee Dodson stated that he had not spoken with Chief White but the board had passed the ordinance.

 

President Whalen stated that she thought Trustee Dodson was going to meet with Chief White and take care of the signs. Whalen stated that Maintenance employee Kevin Russell can reach out to Chief White and discuss the situation and get started in ordering the signs.

 

Finance- Trustee Sparacino had no report for the Finance department.

 

Water- Trustee Elliott reported that there was a broken water main on Roy Ave over the weekend that was repaired.

 

Economic & Community Development- Trustee Long had no report for the Economic and Community Development department but would like to take the time to thank everyone that has helped to get the sewer project started.

 

Streets & Grounds- Trustee Rhoads had no report for the Streets and Grounds department.

 

Building & Zoning- Trustee Salsbury had no report for the Building and Zoning department.

 

Village Attorney- Village Attorney Paul Keller had no report.

 

 

 

                                                                                PUBLIC COMMENT

 

There was no public comment made.

 

                                                                                NEW BUSINESS

 

Hicks Excavating, Blaine Hicks

Blaine Hicks from Hicks Excavating asked what the changes to the truck routes are going to be.

 

President Whalen stated that the truck route will be going down Scott to River to Roy the only piece that will stop is from Roy up to Wayne.

 

Mr. Hicks stated that at the last meeting someone asked Trustee Rhoads asked if he was running a business out of his home and Trustee Rhoads answered no.

 

Trustee Rhoads stated that Mr. Hick’s son asked him if he was running a business out of his home and he did say no.

 

Mr. Hicks stated that he feels that Mr. Rhoads is out aggravating every business and he would like to show prove that Mr. Rhoads is running a business from his home. Mr. Hicks stated that Trustee Rhoads is on the businesses about being legal and everything they should be doing. Mr. Hicks stated that Trustee Rhoads should get his business legal before he goes harassing other businesses that are legal.

 

Attorney Keller stated that there is an ordinance that the board adopted two weeks ago that states what the truck routes if Mr. Hicks would like a copy of the ordinance.

 

Trustee Salsbury stated that the truck weight limit also increase to 80,000 tons.

 

Trustee Dodson stated that the Village has not build up those streets to handle 80,000 tons.

 

President Whalen stated that once the Sewer is installed the streets could be built to handle that weight.

 

Trustee Dodson stated that the sewer will not repair the streets completely they will just patch where the pipes will go.

 

Trustee Long stated that once the sewer is installed the Village can then repair those roads since it makes no sense building up the roads now when they will be tore down when the sewer is installed.

 

 

Approval of Query Insurance Renewal

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the renewal of Query Insurance as presented. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salsbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

Approval of Ellen Berguson DCEO Grant Administrator Contract

President Whalen stated that is was decided by the majority that the grant money would go towards the residents and sewer and the general fund would pick up the grant Administrator costs.

 

A motion was made by Trustee Sparacino, seconded by Trustee Long to approve the Grant Administrator Contract. Roll call vote: Sparacino; yes, Long; Yes, Rhoads; yes, Salsbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

Approval of FY2014 Audit

Treasurer Payton explained the Audit for fiscal year 2014.

 

A motion was made by Trustee Long, seconded by Trustee Sparacino to approve the Audit for FY2014 as presented. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salsbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

 

                                                                                OLD BUSINESS

 

Policy & Procedures

President Whalen stated she has provided the board with a draft of items that she thinks need to be added and adopted into the policies and procedures. Whalen stated that the board has discussed changes in the policies and procedures but have not yet made those changes. The board discussed the items brought up by President Whalen regarding board meeting process and procedures, freedom of information act process of FOIA requests, and Open Meeting Act.

 

A motion was made by Trustee Long, seconded by Trustee Sparacino to direct the Village Attorney to update the policies and procedures and bring it back to the next meeting. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salsbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

Sewer Use Ordinance

President Whalen stated that in conjunction with the sewer use ordinance the next item on the agenda is the IEPA sewer loan funding options and as the board is going through this she has provided a spreadsheet of the current utility fund and what could be a utility/capital fund. Whalen stated that the board has discussed extensively ways to reduce the monthly payments the residents will have to take on in paying for this IEPA loan. Whalen stated that the board has discussed the sales tax increase which did not pass, and the board also discussed the tax levy increase which did pass and will help in paying for the IEPA loan. President Whalen stated that with the options provided in the spreadsheet adding a capital fund charge on the current utility bill will help pay for the IEPA loan and the utility fund can then absorb the cost of paying for the loan instead of the residents. Jim Sparber from Baxter & Woodman also explained how adding a sewer capital fund charge will help pay for IEPA loan and also help with sewer repairs or water tower repairs. Sparber stated that this fund will eventually build up to take on these repairs when they arise. Sparber stated that this charge should probably not go into effect until the Village is sure that the project is going to be moving forward with this sewer project. There was discussion of what the charge should be for the Businesses. Sparber stated that at the end it would be a policy decision as to the amount the Village wants to charge the businesses.

 

                                                                                PUBLIC COMMENT

 

Jason Fore, expressed his concern of residents absorbing the cost for the sewer project. Mr. Fore stated the Village is forcing a sewer project on him and he does not have the means to absorb the cost for this project. Mr. Fore stated that he was tired of dealing with the board and the board not taking in consideration the cost to the residents on this sewer project.

 

Tim Ball stated that he would like to ask the board to write a letter to the residents making them aware of cost that they will have to absorb when residents are required to connect to the sewer. Mr. Ball stated that he has been trying to work with some people from Creston and trying to make this cost as low as possible but this cost is still going to be a surprise for residents. Mr. Ball stated that he has met with residents that are still under the impression that the connection cost will only be $700.00 and this is not true. Mr. Ball pointed out how many sections in the sewer use ordinance had amounts next to them. Mr. Ball stated that the board could easily put in the Sewer Use Ordinance that if residents have a properly functioning septic they will not have to connect to sewer until septic does not work properly.

 

Jason Fore, stated that he is disappointed that the board would not answer the question on whether the Village would write a letter to the residents informing them of the cost to them for this project. Mr. Fore stated that it seems like the board does not want residents to know what their cost in bringing sewer will be. Mr. Fore stated that each resident will have to pay a fifty dollar permit fee and then the residents will have to hire their own inspector because the Village Inspector is not a licensed to do plumbing inspections. Mr. Fore stated that the cost is not going to be $700.00 it will be thousands and thousands of dollars. Mr. Fore stated that the Village will end up putting liens on homes if they do not connect to the sewer when they are required too and that is wrong.

 

President Whalen stated that she would like to mention that this Ordinance is required for the IEPA loan. Whalen stated that it was discussed in prior meetings in making a resolution or ordinance stating that if a resident’s septic is working properly the resident will not be required to connect to the sewer. Whalen stated that the IEPA loan and the DCEO grant are to independent projects and both have different regulations. Whalen stated that the Village will not be putting liens to homes. Mr. Fore stated that the ordinance does not state that liens will not be put on homes nor does it state that residents will have the option of no connecting if their septic is functioning properly. Trustee Rhoads stated that the ordinance does need to state this option if the board is considering this to avoid any misunderstandings. President Whalen stated that the board did discuss adding something to the ordinance stating this option. Whalen asked Sparber if this could be possible to add to the ordinance. Sparber stated that this would be a discussion to have with IEPA and asked them. Sparber stated that he would hate to jeopardize the loan if this is not possible. Trustee Long stated that it was discussed at the last meeting that the resident would have the option to not connect if their septic is functioning properly however they would have to pay their monthly bill as if they were connected. Attorney Keller stated that it is stated in the ordinance that if a resident refuses or does not connect to the sewer they would be billed as if they were connected but the ordinance does not state it as an option to residents. There was discussion on whether this should be put on a referendum and let residents decide if this service is necessary in the Village. Casper Manheim Building Inspector stated that he is not licensed or qualified to do plumbing inspections. Manheim stated that plumbing is going to have to be inspected by a licensed plumber and any plumbing will then be inspected by a state licensed plumber and there is no fee for the stated licensed plumber. Manheim stated that even though there is a fifty dollar permit fee from the Village that covers all paper work that he will have do and documentation from Ogle County Health department.

 

Tim Ball, stated that by not informing the residents of the total cost to them is gentrification because some residents still belief that it is only going to cost them $700.00. Mr. Ball urges the board to send out letters to residents informing them that this will cost them thousands and thousands of dollars. Mr. Ball stated that he will be putting an ad in the newspaper that people need to ask the Village board how much this will cost them. Mr. Ball stated that he will put in the ad that it may cost them up to ten thousand dollars.

 

Attorney Keller stated that no notifications to connect will be send out to residents until the system is completely installed and tested. There was discussion on a section of the ordinance stating that if the resident does not connect to the sewer they may not be transferred or conveyed. Trustee Rhoads stated that to him that means that they can’t sell the property because of not connecting to sewer which is much like a lien. Trustee Rhoads stated that residents will not be able to sell their homes if this is stated in the ordinance.

 

A motion was made by Trustee Salsbury, seconded by Trustee Rhoads to review the Sewer Use Ordinance at the next board meeting. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salsbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

Amend Animal Control Ordinance Dangerous Dog Signage

A motion was made by Trustee Rhoads, seconded by Trustee Salsbury to approve the amendment to the Animal Control Ordinance regarding Dangerous Dogs. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

IEPA Sewer Loan Funding Options

President Whalen stated that although the board decided to review the Sewer Use Ordinance at the next meeting she would like to make sure that the has agreed to go with option A in for the funding of the IEPA Loan, which will involve a ten dollar capital improvement charge to all residents to be added to the Sewer Use Ordinance. All board members have agreed to this capital improvement charge which will be included in the Sewer Use Ordinance to be reviewed at the next board meeting.

 

A motion was made at 8:45pm to go into Executive Session to discuss personnel by Trustee Long, seconded by Trustee Elliott. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salsbury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

A motion was made at 9:02pm to return to Regular Session by Trustee Long, seconded by Trustee Sparacino. Roll call vote: Sparacino; yes, Long; yes, Rhoads; yes, Salsury; yes, Dodson; yes, Elliott; yes. Motion carried.

 

A motion was made at 9:03pm to adjourn by Trustee Long, seconded by Trustee Elliott. All in favor say I. All I’s. Motion carried.

 

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 



Posted: 12/8/2015 | Updated: 12/8/2015