The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

12/10/2014 - Minutes - December 10, 2014 Regular Board Meeting




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12/10/2014 - Minutes - December 10, 2014 Regular Board Meeting

Village of Hillcrest
Wednesday November 12, 2014 Regular Board Meeting
7:00pm



The Regular Board Meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jeanie Sparacino, Rick Rhoads, Steve Dodson, Rich Elliott, Randy Salsbury, and Dave Long. Also present were President Kim Whalen, Attorney Paul Keller, Treasurer Penny Payton and Village Clerk Patty Moreno.

A motion was made by Trustee Elliott, seconded by Trustee Salsbury to approve the minutes for October 8, 2014 with the correction of Trustee Long’s vote in the Truck Route Ordinance being an abstain not a Yes. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

Treasurer Penny Payton reported that the cash on deposits as of October 31, 2014 are as follows: General Fund $500,270.26, Motor Fuel Tax Fund $161,850.13 and Utility Fund $164,258.11 and savings account $20,000.07.

A motion was made by Trustee Rhoads, seconded by Trustee Long to approve the Treasurer’s report as presented. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

A motion was made by Trustee Long, seconded by Trustee Salsbury to approve the payment of the bills as presented. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.


DEPARTMENT REPORTS

Administration- President Whalen stated that she would like the board support in appointing Ben Wittenauer part-time water superintendent. Whalen stated that he would be working seven days a week as the Village is now required to test the water seven days a week for the total of twenty hours a week. Whalen stated that Mr. Wittenauer would be handling the twenty-four hour on call emergency phone calls.

A motion was made by Trustee Sparacino, seconded by Trustee Long to appoint Ben Wittenauer part-time water superintendent. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

Ordinance- Trustee Dodson had no report for the Ordinance department; however, he stated that he had arranged with the fire department on how they were going to handle the collection of perishable foods and toys for the needy families. Dodson stated that after Thanksgiving the Village will be taking donations at the Village Hall. Dodson stated that there would be boxes where people could just drop of the donations. Dodson stated that the Village will only be collecting the toys and food the fire department will be distributing to the needy families.

Finance- Trustee Sparacino had no report for the finance department.

Water- Trustee Elliott reported that the board has been provided with the information regarding the installation of an alarm dialer for the pump house. Trustee Elliott stated that this alarm dialer will call the phone numbers that the Village programs on it in case of any malfunction in the pump house.

Economic & Community Development- Trustee Long had no report for the Economic & Community Development department.

Streets & Grounds- Trustee Rhoads had no report for the Streets and Grounds department.

Village Attorney- Attorney Keller had no report.


PUBLIC COMMENT


Pam Pittman stated that she has lived in the Village for over forty years and on October 30th her daughter’s dog a toy Pomeranian was attacked by a pit-bull. Mrs. Pittman would like to know if there is an ordinance that could prevent this from happening again. Mrs. Pittman stated that not only did the pit-bull kill her dog but it also injured another dog. Mrs. Pittman stated that animal control did deem the dog dangerous, but it was return to the owner. Mrs. Pittman stated that she feels the dog should have been put to sleep.

Attorney Keller stated that although the Village does have an animal control ordinance they allow Ogle County Animal control to be the first responders in a situation like this because they have the equipment and trained personal to deal with the immediate situation. Keller stated that his understanding is that Ogle County did take custody of the dog and that the county animal control officer made his or her determination that the dog was dangerous but under county ordinances it did not qualify as a vicious dog and for that reason it was released back to the owner. Keller stated that the Village ordinance had it been invoked might have resulted in the dog being classified as vicious in which case the dog would not have been allowed in the Village. Keller did state that there is nothing in the ordinance that states putting the dog to sleep. Attorney Keller stated that if a complaint would to be filed in the Village the Village Ordinance would then take place.

Mrs. Pittman stated that this could have been a child and feels something should be done.

Tim Ball asked why the Village Attorney could not sue the owner of the pit-bull. Mr. Ball stated that this is the third time since he has lived in the Village that a pit-bull kills another dog.

Attorney Keller stated that the dog is private property the Village can prosecute and fine against the owner. The Village can only deal with enforcement of criminal ordinances. Attorney Keller stated that they cannot sue for damages because it was not Village property.

Mr. Ball stated that nobody should have to suffer the death of their dog and there should be an ordinance stating that an owner of a dangerous or vicious dog should have to put a sign or tag the home somehow allowing people to know there is a dangerous dog in that home.

Deana Rhoads asked why Ogle County would not call and inform the Village Police department of the situation.

President Whalen stated that Ogle County had called and talked to the Village police department.

Terry Gregory stated that she was curious as to when it was going to become public record why Village maintenance employee Robert Villatoro quit.

President Whalen stated that she did not understand why that question was being asked but Mr. Villatoro found a new job and that was the reason for his resignation.

Mrs. Gregory stated that she had spoken to Mr. Villatoro and was just wondering if it was discussed in an executive session.

President Whalen stated that the reason for Mr. Villatoro’s resignation was not discussed in executive session.


OLD BUSINESS

Policies & Procedures
President Whalen stated that with Mr. Villatoro’s resignation he was paid vacation time under the old policy. President Whalen stated that although they have discussed this policy in the past nothing was passed. Whalen stated that there are two options. Option one being the anniversary date accrual which will allow for vacation time to be accrued on the respective anniversary of the initial employment date and accrued vacation shall be used before the employee’s next anniversary date and may not be carried over. Option two is calendar year accrual which will allow for vacation time to be accrued on January 1 following the anniversary of the initial employment date. IF the first anniversary of the employee’s initial employment occurs prior to July 1st, the employee shall be entitled to two vacation days to be used between July 1s and December 31st. Accrued vacation shall be used during the calendar year in which accrued and may not be carried over. Both options shall be entitled to paid vacation after the 12 months of continues full-time employment.

A motion was made by Trustee Rhoads, seconded by Trustee Dodson to approve option two. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.


NEW BUSINESS

Sewer Ordinance
President Whalen stated that the Ordinance provided is sample and is open for discussion as to what applies to the Village and what does not. President Whalen stated that there are to two items that need to be decided and discussed a permit and inspection fee and what that amount will be.

Trustee Salsbury asked who would be doing the inspection.

Jim Sparber from Baxter & Woodman stated that for the sewer service installation that would generally fall under the Building Inspector.
Attorney Keller stated that if the Village classifies as being a plumbing inspection although not sure if it fall in that category but if it does fall in that category there is a new set of rules from the Illinois Department of Public Health which go into effect on April 2015 that state that a plumbing inspector must be a license plumber with no less than seven years’ experience and must be certified by the Department of Public Health as an inspector. Attorney Keller stated that he is not sure if Building Inspector Casper Manheim has all these qualifications. There was discussion among the board as to what the fee for the permit and inspection should be. There was also discussion possibly contracting a licensed plumber to do the inspections.

Trustee Rhoads asked if Rochelle was ok with this sewer ordinance since the Village will be using their water treatment.

Jim Sparber stated that they had thought about using Rochelle’s ordinance but it had a lot of things that did not pertain to the Village so they decided to go with the standard ordinance. Sparber stated that Rochelle will have industrial users sign a permit before connecting this will allow Rochelle to decide if they meet the requirements.

Tim Ball asked if the board if they know or had an idea of how much it will cost the residents to connect.

Attorney Keller stated that there would be a connection fee charged by Rochelle in the amount of $700.00. Keller stated that this is only the connection fee.

President Whalen stated that the fee of $700.00 dollars will be interest free for five years at $10 or $11 dollars a month to the city of Rochelle which will be billed in your regular water bill.

Mr. Ball asked if the board had estimate as to how much it will cost to dig the trench and connect to the sewer system.

President Whalen stated that they do not have this information at this time since every residence will be different.

Mr. Ball stated that he was frustrated that the board had not research this information yet since the ordinance states that they have 90 days to connect.

Trustee Long stated that this information would be difficult to get since the amount would vary from home to home.

Mr. Ball stated that it would be nice that residents be provided with a worksheet stating an estimate as to how much it will cost to connect to the sewer system. Mr. Ball also questioned what would happen if a resident does not have the money to connect in 90 days.

Attorney Keller stated that he would like to make residents aware that this is an ordinance that the Village is required to adopt by the Illinois Environment Protection Agency. Keller stated that the board has not yet discussed any cost this ordinance does not deal with that. Keller stated that this ordinance just deals with primarily what is going to go into the sewer system. Keller stated that the board is still discussing the cost issues and no decision has been made.

Mr. Ball asked if residents have access to the paper work from IEPA stating that this has to happen.
President Whalen stated that the Village is currently not being forced to sewer but with all the residence that are having septic problems the Village could be forced to sewer just like Kings was forced to and this would cost the residents a lot more money. President Whalen that the board is trying to avoid the IEPA telling the Village that they have to sewer the entire Village.

There was discussion of allowing a below the basement or and overhead system. The ordinance currently states that the Village will allow below the basement. Sparber recommends that the board change this to only overhead systems.


Water System Alarm Dialer
Trustee Elliott explained that the reason for the alarm dialer is that currently the Village has a visual alarm system with a red light going off if any malfunction happened in the pump house. Trustee Elliott stated that with the alarm dialer there would be a few phone numbers that will be dialed and alerted in case of a malfunction. Elliott stated that those numbers would probably be President Whalen’s, Gerry Bever’s, the two maintenance employees and himself. Elliott stated that this way the Village is not relying on visual.

A motion was made by Trustee Elliott, seconded by Trustee Rhoads to approve the installation of the Water System Alarm Dialer. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes.

RMU Fiber Contract
President Whalen stated that the board had discussed going to fiber in a prior budget workshop. Whalen stated that budget was appropriated for this contract. Whalen stated that the cost of bring RMU is working with the Village and the Village will only be paying half the price.

Attorney Keller stated that the Village could possibly charge a recapture fee to new users wanting to extend the utility line from where the Village brings the line to. Keller states that this is something that the Village could consider.

President Whalen asked if the Village could charge a fee if they do not own the fiber.

Attorney Keller stated that the Village paid to bring the fiber out to this point if someone wants to extend it from that point then it could be possible to charge the recapture fee. Keller stated that an ordinance would have to be adopted.

A motion was made by Trustee Long, seconded by Trustee Sparacino to approve the RMU Fiber Contract for the 100 megabytes. Roll call Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

A motion was made at 8:35pm to adjourn by Trustee Sparacino, seconded by Trustee Salsbury. All in favor say I. All I’s. Motion carried.

Minutes taken and prepared by Village Clerk Patty Moreno.


Posted: 12/13/2014 | Updated: 12/13/2014