The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

09/10/2014: Minutes - September 10, 2014 - Regular Monthly Meeting




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09/10/2014: Minutes - September 10, 2014 - Regular Monthly Meeting


VILLAGE OF HILLCREST
Wednesday September 10, 2014 Regular Board Meting
7:00pm


The Regular Board Meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Dave Long, Randy Salsbury, Rich Elliott, Steve Dodson, Rick Rhoads, and Jeanie Sparacino. Also present were President Kim Whalen, Attorney Paul Keller, Village Treasurer Penny Payton and Village Clerk Patty Moreno.

A motion was made by Trustee Sparacino, seconded by Trustee Long to approve the minutes from June 25, 2014, August 6, 2014, and August 13, 2014 as presented. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; Abstain for the June 25, 2014 minutes but yes to August 6, and 13, 2014, Rhoads; yes, Sparacino; yes. Motion carried.

Treasurer Penny Payton reported that the cash deposits as of August 31, 2014 are as follows: General Fund $459,444.42, Motor Fuel Tax $157,666.54, Utility Fund $141,042.92.

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the Treasurer’s report as presented. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; yes, Sparacino; yes. Motion carried.

A motion was made by Trustee Elliott, seconded by Trustee Dodson to approve payment of bills as presented. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; yes, Sparacino; yes. Motion carried.


DEPARTMENT REPORTS

Administration- President Whalen stated that Trustee Sparacino and she would be going to the Illinois Municipal League Conference this year and Trustee Long was going to be looking to see if there was a session he would like to attend as well.

President Whalen stated that she has been discussing with Trustee Long on how to make sure that residents understand the sales tax referendum. President Whalen stated that she had asked Ogle County for a Spanish ballot and that was not possible. President Whalen stated that she would like to put an ad in the newspaper both in English and Spanish giving the resident the right information.

Trustee Salsbury stated that maybe it would be a good idea to put out the ad when the newspaper put out the ballot.

Ordinance- Trustee Dodson had no report for the Ordinance Department, but he would like to start a program to collect toys and food for needy families. Trustee Dodson asked if any board member would like to start this program and volunteer to help with the donations. Trustee Dodson stated that he would like to get a list from the fire department and have the families come out and pick up the donations at the Village Hall. Dodson stated that they would have to put a box for the food and one box for toys. Trustee Dodson stated that he would like to see the community get involved in charities like this one but it does require a lot of work from volunteers.
Trustee Long stated that he would be willing to help.
Trustee Sparacino stated that she could also help out from time to time but due to her schedule she might not be able to help out all the time.

Finance- Trustee Sparacino had no report for the Finance department.

Water- Trustee Elliott reported that the Village will have to order a new water meter for Calvary Lighthouse. Trustee Elliott stated that it was a different size than the regular water meters it would have to be order and it would probably cost more than $500.00.

Economic & Community Development- Trustee Long stated that on the sales tax referendum as board members are talking with residents maybe they can inform and educated them as to what this is and what it is for.

Streets & Grounds- Trustee Rhoads stated that he is researching the possibility on how to get the lettering done for the Village Hall.

President Whalen asked if the letters that were on the building could go back up.

Trustee Rhoads stated that he thought it would not look good as the letters are brown letters. Trustee Rhoads stated that a decal on the door would service better and not compromise the dryvit on the building.

President Whalen stated that she is not very fond of decal on the door. President Whalen asked if the company that put up the dryvit would guarantee if they put up the old letters.

Trustee Rhoads stated that they would not guarantee the dryvit.

President Whalen asked if the company that put up the dryvit took down the letters.

Trustee Rhoads stated that they did not take the letters down the maintenance employee did.

Building & Zoning- Trustee Salsbury had no report for the Building & Zoning department.

Village Attorney- Attorney Keller stated that he had no report but there are a couple of items on the agenda that he is currently still working on so the board will not be able to act on these items tonight. Keller stated that the Resolution #121405 Spending Limits and the Truck Route and Weight Limits are not ready but he is currently working on these items and should be ready for the next board meeting.


PUBLIC COMMENT

Dena Rhoads, 104 Gale Court, stated that the board may want to research the possibility of spending some money on the sound system in the Village Hall as residents are having a hard time hearing in the back.

Trustee Salsbury stated that he has been keeping an eye on the development of Powers Park and it is looking really nice. Trustee Salsbury stated that the trail is all around the park and the entrances are now defined with parking on one side. Trustee Salsbury stated that now the whole community can enjoy the Park instead of it being just someone’s back yard.


OLD BUSINESS

Approval of Fiscal Year 2014-2015 Appropriation Ordinance
A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the Fiscal Year 2014-2015 Appropriations Ordinance in the amount of $597,321.00. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; No, Sparacino; yes. Motion carried.


NEW BUSINESS

Schedule Annexation Hearing
A motion was made by Trustee Long, seconded by Trustee Sparacino to schedule the Annexation Hearing for Julep Arbors Amended Agreement for the next board meeting on October 8, 2014. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; yes, Sparacino; yes. Motion carried.


A motion was made at 7:21pm to go into Executive Session for approval of minutes by Trustee Long, seconded by Trustee Elliott. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; yes, Sparacino; yes. Motion carried.

A motion was made at 7:30pm to return to Regular Session by Trustee Long, seconded by Trustee Elliott. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; yes, Sparacino; yes. Motion carried.

A motion to adjourn was made at 7:31pm by Trustee Sparacino, seconded by Salsbury. All in favor I’s. All I’s. Motion carried.

Minutes taken and prepared by Village Clerk Patty Moreno.

Posted: 12/2/2014 | Updated: 12/2/2014