The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

08/13/2014: Minutes - August 13, 2014 - Regular Monthly Meeting




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08/13/2014: Minutes - August 13, 2014 - Regular Monthly Meeting

Village of Hillcrest
Wednesday August 13, 2014 Regular Board Meeting
7:00pm


The regular Board Meeting of The Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Jeanie Sparacino, Rick Rhoads, Steve Dodson, Rich Elliott, Randy Salsbury, and Dave Long. Also present were President Kim Whalen, Attorney Paul Keller, Village Treasurer Penny Payton, and Village Clerk Patty Moreno.

A motion was made by Trustee Sparacino, seconded by Trustee Rhoads to approve the minutes from July 9, 2014 Regular Board Meeting, and July 30, 2014 Budget Workshop as presented. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

Treasurer Penny Payton reported that the cash deposits as of July 30, 2014 are as follows: General Fund $464,745.51, Motor Fuel Tax $149,778.09 unencumbered balance, Utility Fund $127,851.77.

A motion was made by Trustee Long, seconded by Trustee Elliott to approve the Treasurer’s report as presented. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

Trustee Sparacino stated that before approving the bills she would like to question a bill from Theisen roofing for the amount of $600.00 trustee Sparacino stated she does not remember approving this project.

Trustee Rhoads stated that this bill is for gutters on the shop.

Trustee Sparacino stated that it should have been voted on as a board.

Trustee Rhoads stated that he was told that anything over $1,500.00 needed board approval.

President Whalen stated that Resolution #121405 does state that a board member can spend up $1,500.00 without board approval, but there is a procedure in doing so and this procedure is obtaining a Purchase Voucher from the Village Treasurer.

Trustee Rhoads stated that it was his mistake and he apologizes he was not aware he had to obtain a purchase voucher.

President stated that she thinks $1,500.00 is a lot for a trustee to spend without board approval. President Whalen stated that she would like to have the amount decreased. President Whalen stated that she thinks that anything over $500.00 is a lot of money to be spent without board approval.

Trustee Rhoads stated that the prior gutters were in really bad shape and this needed to be done as it was causing damage on the shop walls.

A motion was made by Trustee Long, seconded by Trustee Salsbury to direct the Village Attorney to amend Resolution #121405 to cap individual expenditures at $500.00. Roll call vote Sparacino; yes, Rhoads; No, Dodson; No, Elliott; No, Salsbury; yes, Long; yes, Whalen; yes. Motion carried.
A motion was made by Trustee Long, seconded by Trustee Salsbury to approve the payment of bills as presented. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

DEPARTMENT REPORTS

Administration-President Whalen had no report for the Administration Department.

Ordinance- Trustee Dodson had no report for the Ordinance department; however Chief Danny White stated that he would like to discuss the postings that are in the Village as well as the truck routes. Chief White stated that he believes that the Village could eliminate the truck routes that are within the Village and just use the outside truck routes that being Scott Ave down to River Road and then add Maple Ave and Maple court. Chief White stated that his proposal is to eliminate the truck route on Wayne down to Romana down River Road.

Chief White stated that there was no weight limits when he started working in the Village. Chief White stated that the current weight limits are for eight tons and he feels they need to be increased due to the fact the concrete trucks are driving up and down the streets and they weight about thirty-five tons and everything is posted at eight tons. Chief White stated that in order to enforce any laws as far as the weight limit the weight limits have to be increased. Chief White stated that he is not sure that the roads are even structured to hold that weight limit but he feels something needs to be done. There was discussion on what the limit should be. Attorney Keller stated that if the Village does increase the weight limit then they should probably increase it to be consistent with the state law. Jim Sparber Village engineer stated that Baxter & Woodman have employees that work in the transportation department that would have an idea of what the state weight limit would be. Trustee Rhoads asked Sparber if any of the roads in the Village are equipped to hold that much weight. Sparber stated that he is not sure of all the roads but the current ones that were recently repaired are not.

A motion was made by Trustee Long, seconded by Trustee Dodson to direct the Village Attorney to amend the Truck route and Weight Limit Ordinance. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

Chief White also reported that the blue car was recently repaired for the amount of $200.00. Chief White stated that he believes somewhere in between $600.00-$1,200.00. President Whalen asked if Chief White still wanted to sell the blue car. Chief White stated he did unless Trustee Rhoads had any objection to selling. Trustee Rhoads stated that he did not care as this was the Police departments vehicle.

Finance- Trustee Sparacino had no report for the Finance department.

Water- Trustee Elliott had no report for the Water department.

Economic & Community Development- Trustee Long had no report for the Economic and Community Development department.

Streets & Ground- Trustee Rhoads had no report for the Streets & Grounds department.

Building & Zoning- Trustee Salsbury reported that he would need more information on the size of the salt shed the Board would like to build in order to get estimates and he would like to know how much the Board is budgeting for this project.


PUBLIC COMMENT

There was no public comment made.

OLD BUSINESS

Approval of Zoning Map
President Whalen stated that this item was already approved at the last board meeting.


NEW BUSINESS

2013-2014 Supplemental Appropriations Ordinance
A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the 2013-2014 Supplemental Appropriations Ordinance. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

Resolution for 2014-2015 Fiscal Year Budget
Treasurer Penny Payton stated that the resolution has to be approve in September’s board meeting, but it was made available to trustee to review at tonight’s meeting.

Circus Permit for September 16, 2014
A motion was made by Trustee Dodson, seconded by Trustee Sparacino to approve the permit for the Calvary Lighthouse Circus. Roll call; Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

Resolution supporting PharmaCann Application for business in Hillcrest
Kristina Doyle from PharmaCann introduced herself and explained the production of Pharmacann which is cultivation of Medical marijuana Plant and is asking for a resolution supporting their application to PharmaCann.

A motion was made by Trustee Salsbury, seconded by Trustee Sparacino to approve the resolution supporting PharmaCann Application. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

Referendum to raise sales tax from 6.25% to 6.75%
Attorney Keller explained that under state law the Village has authority to levy a sales tax. Keller stated that under state law it is necessary for any increase in the sales tax to be approved by referendum; therefore what this resolution does is it calls for a referendum at the November general election. Keller states that this will be in the November ballots as a referendum item.

A motion was made by Trustee Elliott, seconded by Trustee Long to approve the Resolution calling for the Referendum to raise sales tax from 6.25% to 6.75%. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

A motion was made at 7:40pm to go into Executive Session to discuss pending litigation by Trustee Long, seconded by Trustee Dodson. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Elliott; yes, Salsbury; yes, Long; yes. Motion carried.

A motion was made at 8:25 to return to Regular Session by Trustee Long, seconded by Trustee Dodson. Roll call vote: Sparacino; yes, Rhoads; yes, Dodson; yes, Ellliott; yes, Salsbury; yes, Long; yes. Motion carried.

A motion to adjourn was made at 8:27pm by Trustee Salsbury, seconded by Trustee Dodson. All in favor say I. All I’s. Motion carried.



Minutes taken and prepared by Village Clerk Patty Moreno.


Posted: 12/2/2014 | Updated: 12/2/2014