The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

07/09/2014: Minutes - July 9, 2014 - Regular Monthly Meeting




<< Back To Meetings

07/09/2014: Minutes - July 9, 2014 - Regular Monthly Meeting

Village of Hillcrest
Wednesday July 9, 2014 Regular Board Meeting
7:00pm


The regular Board Meeting of The Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Dave Long, Randy Salsbury, Rich Elliott, Steve Dodson, Rick Rhoads and Jeanie Sparacino. Also present were President Kim Whalen, Attorney Paul Keller, Treasurer Penny Payton, and Village Clerk Patty Moreno.

Treasurer Penny Payton reported that the cash deposits as of June 30, 2014 are as follows: General Fund $442,986.01, Motor Fuel Tax $156,517.84 unencumbered balance, Utility Fund $112,311.13.

A motion was made by Trustee Long, seconded by Trustee Elliott to approve the treasurer’s report as presented. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; yes, Sparacino; yes. Motion carried.

A motion was made by Trustee Rhoads, seconded by Trustee Dodson to approve the payment of the bills as presented. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; yes, Sparacino; yes. Motion carried.


DEPARTMENT REPORTS

Administration- President Whalen stated that she had asked Kathy Cooper from RMU to join the Utility Advisory Committee and she had agreed.

Ordinances- Trustee Dodson reminded residents that waste pick up is not being picked up in clear plastic bags. President Whalen stated that she will be putting a link on the Village website for residents with question regarding garbage. President Whalen stated that the Village is taking a large amount of phone calls regarding garbage and waste pick up.

Finance- Trustee Sparacino stated that the Village would have a Budget Meeting on July 30th, 2014 at 7:00pm.

Water- Trustee Elliott reported that the Village would be purchasing new testing equipment for the pump house. Trustee Elliott stated that he thinks the cost would be around $500.00

Economic & Community Development- Trustee Long had no report for the Economic and Community Development department.

Streets & Grounds- Trustee Rhoads reported that the exterior work for the Village hall will begin this week or next week. Trustee Rhoads stated that as discussed in last meeting he would like to get more streets repaired and Steve from Baxter Woodman has provided him with estimates on how much it would cost to repair the streets that are in desperate need of repairs. Trustee Rhoads stated that he would hopefully like to get some more road repairs done this year. Rhoads stated that Steve Naber from Baxter & Woodman has also provided the board with an estimate on what it would cost to repair the back parking lot and add parking spaces to the Village hall back parking lot. There was discussion on what needs to be done sooner. Trustee Long and President Whalen stated that they would rather see money going into the Village streets than into the Village hall back parking lot. Steven Naber answered question regarding motor fuel tax funds and the process in using these funds to repair roads. Mr. Naber stated that if any road work was being paid with motor fuel tax funds involving any project like the sewer project the whole project would need to go to IDOT for review. It was agreed that this would be discussed at the Budget Workshop.

Building & Zoning- Trustee Salsbury reported that the Village is still issuing permits for roofs and fences.

Village Attorney- Village Attorney Paul Keller reported that on the June 25th Special meeting the board approved an amended Annexation Agreement for the Julep Arbors property. Keller stated that the original annexation agreement for Julep Arbors and Regional Ready Mix was adopted last year sometime in September but the agreement was never signed by Julep Arbors or Regional Ready Mix the property was annexed in but the agreement was never went into effect. Keller stated that the annexation agreement included one clause that deals with Regional Ready Mix and the original agreement stated that Regional Ready Mix would receive a fifty percent sales tax rebate for eight years starting on September 31, 2014. Keller stated that at the June 25, 2014 Special Meeting the board approved an amendment to that agreement and that agreement has been signed by all but one of the necessary parties who is currently out of state. Keller stated that he was assured by their attorney that it will be signed. Keller stated that the new language regarding the sales tax rebate states as follows that the first payment will be made in the calendar year in which Regional Ready Mix completes the relocation of the plant as certified by the Village Inspector, terminates its operations at its current location on River Road, and removes all equipment from the current site. Keller stated that Julep Arbors and Regional Ready Mix had until July 9, 2014 which is today to sign the amended agreement by today at 5:00pm and have the signed copy to Village Clerk or Treasurer if this is not received the sales tax rebate clause shall be voided and in no legal force and effect. Keller stated that given that the Village has received the signature page for this agreement with the one missing signature from the person who is out of town, Keller stated that it’s his recommendation that this amendment is now in full force and effect. Keller stated that this means that the sales tax rebate will be paid if and only if Regional terminates its operation at its current location and remove all equipment by no later than September 1, 2014 if Regional fails to terminate its operation at its current location no sales tax rebate will be given.



PUBLIC COMMENT

Terry Gregory, 208 Roy Ave, asked the Board what would happen if Regional Ready Mix does not relocate by September 1, 2014.

Attorney Keller stated that if Regional Ready Mix does not relocated they will not receive the fifty percent sales tax rebate.

Mrs. Gregory asked the board if this would be the only action taken by the Village will Regional be allowed to stay in the current location.

Attorney Keller stated that the Village has no legal authority to force them to relocate. Keller stated that if they do not relocate by September 1, 2014 this would be Regional Ready Mix decision. Keller stated that in the meantime the Village is researching other methods of enforcing village code provisions regarding properties.

Mrs. Gregory stated that this is a good idea because the dust coming from Regional Ready Mix can be hazardous to the health of the residents. Mrs. Gregory stated that she has her grandkids living with her and they both have asthma and take nebulizer treatments regularly and the dust is not helping their condition. Mrs. Gregory stated that the residents have to follow the state laws and so should Regional Ready Mix. Gregory stated that the residents were told to wait two years and Regional would relocate and now it has been six more years and now residents are being told Regional may not relocate. Gregory stated that Regional Ready Mix came over a weekend and did not go before the board or the Zoning board so how can this still be allowed to continue operating at the River Road location.

Attorney Paul Keller stated that there is no documentation anywhere in the Village Hall that this current board can locate on how Regional got permission to locate at the current location and there is no way for the Village to prove that Regional is illegal at its current location.

Mrs. Gregory stated that then she is to believe that any business wanting to come in to the Village can do so at any location whenever they want and the board could not do anything about this.

Trustee Long stated that this was all done under the previous board and this current board is doing everything they can to resolve this issue.

Mrs. Gregory stated this board has the right and the board need to research just like she has on how they can approach this problem being that there is no proper paper work proving that Regional Ready Mix is legal at its current location.

Rose Sanchez, 105 Moluf Dr., asked the board if they were just going to sit around and not do anything about Regional Ready Mix waking residents up at 5:30 in the morning.

President Whalen stated that this process has not changed residents can call her or any Trustee. President Whalen stated that Trustee Steve Dodson is one trustee that residents can call.

Trustee Dodson stated that there is nothing he can do besides write up a citation for Ordinance Violation.

President Whalen stated that this is what has to be done for Regional to get fined for the Violation of Ordinance.

There was discussion on getting tickets from the Police department to issue these citations.

NEW BUSINESS

2014 MFT Street Maintenance Program
President Whalen stated that this estimate is for final payment in the amount of $8,898.42 to Martin Company Excavating for work completed in connection with the 2014 Street Maintenance Program.

A motion was made by Trustee Rhoads, seconded by Trustee Long to approve the final payment to Martin & Company Excavating in the amount of $8,898.42. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; yes, Sparacino; yes. Motion carried.

Adoption of New Official Zoning Map
Attorney Keller stated that the Zoning Board has recommended that we adopt a new Official Zoning Map the process in adopting the Zoning Map is to approve the an ordinance approving the Zoning Map. Trustee Elliott stated he that property 303 and 305 Errett would need to change to a multifamily residential. Attorney Keller stated that he would take care of the changes. There was discussion among the board on changing the lots in between Moluf Rd. and Roy Ave from light industrial to residential.

A motion was made by Trustee Salsbury, seconded by Trustee Sparacino to approve the Ordinance approving the Official Zoning Map with the correction on 303 and 305 Errett being multifamily residential. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; No, Rhoads; No, Sparacino; yes. Motion carried.

Sale of Old Police Department Vehicle
President Whalen stated that Danny White has asked if the board would consider selling the Old blue police car and money go to the police department. There was discussion on the amount the car should be sold for.

A motion was made by Trustee Long, seconded by Trustee Salsbury to approve the sale of the blue police car for no less than $350.00. Roll call vote: Long; yes, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; yes, Sparacino; yes. Motion carried.

OLD BUSINESS

Animal Ordinance
President Whalen stated that as discussed in prior meetings the Ordinance states no poultry is permitted in Village property and the number of animals per household from three to four.

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the Animal Ordinance. Roll call vote: Long; No, Salsbury; yes, Elliott; yes, Dodson; yes, Rhoads; No, Sparacino; yes. Motion carried.

A motion was made at 8:06pm to adjourn by Trustee Long, seconded by Trustee Elliott. All in favor say I. All I’s. Motion carried.

Minutes taken and prepared by Village Clerk Patty Moreno.


Posted: 12/2/2014 | Updated: 12/2/2014