The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

05/14/2014: Minutes - May 14, 2014 - Regular Monthly Meeting




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05/14/2014: Minutes - May 14, 2014 - Regular Monthly Meeting

Village of Hillcrest
May 14, 2014 Regular Board Meeting
7:00pm


The regular Board Meeting of the Village of Hillcrest opened with the Pledge of Allegiance. Present and answering roll call were Trustees Dave Long, Jeanie Sparacino, Randy Salsbury, Rick Rhoads, Steve Dodson, and Rich Elliott. Also Present were President Kim Whalen, Attorney Paul Keller, Treasurer Penny Payton, and Village Clerk Patty Moreno.

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the minutes from April 9, 2014 Regular Board Meeting, and May 5, 2014 Special Meeting as presented. Roll call vote: Long; yes, Sparacino; yes, Salsbury; Abstain, Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.

Treasurer Penny Payton reported that the balances as of April 30th, 2014 for the Funds are as follows: General Fund $375,503.00, Motor Fuel Tax $110,110.16, Utility Fund $151,242.89 and Capital Project Fund $25,000.00.

A motion was made by Trustee Long, seconded by Trutsee Dodson to approve the Treasurer’s report as presented. Roll call vote: Long; yes, Sparacino; yes, Salsbury; yes, Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.

A motion was made by Trustee Rhoads, seconded by Trustee Long to approve the payment of the bills as presented. Roll call vote: Long; yes, Sparacino; yes, Salsbury; yes, Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.


DEPARTMENT REPORTS

Administration- President Whalen reminded residents that Spring Cleanup is this Saturday May 17, 2014 and would like to invite the trustees to come down to the Village Hall and help with the Spring clean-up.

President Whalen also stated that fire hydrant flushing will be beginning in the next week in recommendation of Gerry Bever Water Operator due to high complaints of rusty water from residents. President Whalen stated that Mr. Bever has recommended that this be done in early spring instead of early summer.

President Whalen reported that a new business would be opening in the Village. Lynn Shriver from Shriver Firearms will be relocating to the Village on Powers Road on July 1st.

President Whalen reported that Matt Bolhous member of the Zoning Board has moved out of Hillcrest. Whalen stated that Jaime Arjes has expressed his interest in this position and has provided a letter to each Board Member to relay his interest. Whalen stated that she would like the Board’s support in appointing Jaime Arjes Member of the Zoning Board.

A motion was made by Trustee Rhoads, seconded by Trustee Sparacino to appoint Jaime Arjes Member of the Zoning Board. Roll call vote: Long; yes, Sparacino; yes, Salsbury; yes, Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.

President Whalen stated that she would like to give an update on the relocation of Regional Ready Mix. Whalen stated that due to a really bad winter and rain conditions Regional Ready Mix is in a position where they have to wait for the dirt to dry off before they can start on the construction of the new location. President Whalen stated that Regional is planning on relocating the cement plant on the Fourth of July weekend weather permitting.

Ordinances- Trustee Dodson would like to remind all residents to be considerate of their neighbors and keep up with their yard maintenance.

Finance- Trustee Sparacino had no report for the Finance Department.

Water- Trustee Elliott reported that the Village had a problem with electrical problems in the pump house this pass Sunday and due to these electrical problems residents had no water. Trustee Elliott stated that the Village is resolving this matter and is researching a better way to notify residents what is happening and also notify residents of any boil order in place.

Economic & Community Development- Trustee Long had no report for the Economic & Community Development Department.

Streets & Grounds- Trustee Rhoads reported that the soffit, fascia, and gutters have now been replaced around the Village Hall.

Trustee Rhoads also reported that the spring street repairs have begun intersection of Maple Ave, Jeffrey Ave, they are currently working on Errett, Moluf and Elliott are done except for some gravel that needs to be added. Rhoads stated that he has also requested that patch the area on Wayne that was damaged when the water main broke. Rhoads

Rhoads also stated that the Village needs to look at and research a way to stage employee parking for Errett Warehouse. Rhoads stated that they are obstructing the stop sign when they park on the street and is becoming a hazard. Rhoads stated that he feels that this needs to be addressed with the owner of Errett Warehouse.
President Whalen stated that she had already spoken with the owner and discussed a complaint regarding this issue and he assured her this would not happen again.

Rhoads stated that this is happening every day and needs to be resolved.

Building & Zoning- Trustee Salsbury reported that at this time the only projects that the Village is issuing permits for is roofing permits.

Trustee Rhoads asked if the Village is asking for copies of Licenses when issuing a permit.

Casper Manheim stated that the Village asks for copies of License when a contractor is doing the work.

Trustee Dodson stated that there are still a few mail boxes that have not been moved to meet the requirement.

Rhoads stated that the board could go around and make a list of all the residents that need their mail boxes moved and send a letter to that specific resident. Rhoads stated that the Village Clerk has the federal and state requirements of a mailbox in the office if need by any residents.

Village Attorney- Attorney Keller had nothing to report at this time.

PUBLIC COMMENT

Rose Sanchez, 105 Moluf Dr., stated that she is tired of hearing constant lies of the delay in the relocation of Regional Ready Mix. Mrs. Sanchez stated that it has not been wet and the weather has permitted Regional to start construction on their new location but Regional is not doing anything and they continue to work at their current location. Mrs. Sanchez stated that Regional is starting up their machines at 5:30 in the morning. Mrs. Sanchez asked if there was not an ordinance that they have obey and why the Village is not enforcing this ordinance. Mrs. Sanchez stated that the board should be ashamed of themselves for letting them continue to work at their current site.

Jason Windland, 214 Ramona Ave, stated that he has heard rumors that the Village will be raising property taxes to cover the revenue that the Village will be losing when Regional Ready mix relocates.

President Whalen stated that the property that they are relocating to have been annexed in to Hillcrest and the Village will not be raising property taxes due to the relocation of Regional Ready Mix. Whalen stated that the Village will still receive property taxes from Regional but the Village will lose the water revenue they consume.
There was discussion among the board regarding the issues of Regional Ready Mix relocation delay. Trustee Dodson stated that residents have put up with this enough and Regional should be shut down. President Whalen stated that the weather has not allowed Regional Ready Mix to start construction.

Terri Gregory, 208 Roy Ave, stated that she is also upset about Regional Ready Mix relocation delay. Mrs. Gregory stated that she has health conditions that has worsen due to the dust and dirt that Regional Ready Mix. Mrs. Gregory stated that the previous board, attorney and secretary did not allow them to voice their complaints. Mrs. Gregory stated that she is tired of the excuses being given for Regional Ready Mix’s relocation delay. Mrs. Gregory stated that this situation has taken long enough. Mrs. Gregory asked the board to take it in their hearts to do the right thing; she states that she understands Regional Ready Mix needs to make a living but the resident need to be able to live.

John Birdwell, 414 Hillcrest Ave, states that he received the letter in regards to the current sewer projects being proposed. Mr. Birdwell stated that he agrees that sewer is very much needed in Hillcrest; however he is a senior citizen why should he have to pay for someone else to get sewer system in their home.

President Whalen stated that the cost of the entire Village to connect to sewer is over 11 million dollars so the alternative is to get the sewer to the business district that is what brings in more revenue to the Village. President Whalen also stated that this is also the only way to get new businesses to come to Hillcrest. President Whalen is asking the resident to look at this as a small investment in your community otherwise the Village has to close the books. President Whalen stated that the Village has spent a lot of money researching how to bring sewer to Hillcrest and if this is not done soon the Village could be at risk of being force to bring sewer by the EPA to the cost of the resident.

Mr. Birdwell asked how long the projected 15 dollar charge is going to be.

President Whalen stated it would be twenty years.

Mr. Birdwell stated that he is 85 years old and does not have a long time left for sewer to get his home and some resident that are in his situation will not be able to afford an increase in their bills because they live on a fixed income.

Leonard Cradduck, 202 Roy Ave, stated that he is also having health issues and Regional Ready Mix is not helping with these health conditions.

Jason Windland, 214 Ramona Ave, stated that in the last meeting Asphig came up and it was said that the EPA forced them to connect to sewer from Rochelle. Mr. Windland stated as he understands Rochelle also came in on this because they wanted to bring sewer to the new high school and it was also his understanding that they wanted to annex in to Hillcrest. Mr. Windland stated that he also thought that the Village was going to start on Jeffrey now the Village has change the plan.

President Whalen stated that Asphig had to do what was best for them. Rochelle absorbed the cost and then they had to put the cost to each home owner. President Whalen stated that the reason the Village change plans from Jeffrey to Ramona because the grant changed it is now low-to-moderate income and the need for new systems due to failing sceptics.

Terri Gregory, 208 Roy Ave, stated that the water shut-off cap has rusted in her property and it is loose.

President Whalen and Trustee Elliott stated that Mr. Elliott would take care of cap.

Megan Windland, 214 Ramona Ave, asked if the residents with low-to-moderate income will have to pay the same amount as everyone else.

President Whalen stated that the low-to-moderate income is the grant option. President Whalen stated that if a resident is in the low-to-moderate-income the grant will cover there portion up to the connection. Whalen stated that Rochelle charges $700.00 to connect they will take that up front or they will take it in payments at $11 a month interest free for five years.

Animal Ordinance
President Whalen stated that the Village has had problems with residents having chickens in their residence and she has asked the Village Attorney to change the Ordinance to prohibit any poultry.

Trustee Rhoads stated that he noticed that one section contradicts with another section stating that a resident is allowed to have three animals in one section and four in the other section. Rhoads stated that he would like to see it be consistent and have it stay four animals are permitted.

A motion was made by Trustee Rhoads, seconded by Trustee Dodson to approve the animal Ordinance changing section E. to state four animals. Roll call vote: Long; yes, Sparacino; yes, Salsbury; yes, Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.

A motion was made by Trustee Long, seconded by Trustee Elliott to approve the Animal Ordinance as amended. Roll call vote: Long; Sparacino; yes, Salsbury; Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.

Ordinance Authorizing the Village to Borrow Funds from the IEPA
President Whalen stated that this Ordinance needs to be passed and sent with the application to the IEPA.
A motion was made by Trustee Long, seconded by Trustee Elliott to approve the Ordinance Authorizing the Village to Borrow Funds form the IEPA. Roll call vote: Long; yes, Sparacino; yes, Salsbury; yes, Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.

Ratification of Resolution No. 050514-A and 050514-B
A motion was made by Trustee Elliott, seconded by Trustee Long to approve the Ratification of Resolution No. 050514-A and 050514-B. Roll call vote: Long; yes, Sparacino; yes, Salsbury; yes, Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.

A motion to go in to Executive Session was made by Trustee Long, seconded by Trustee Sparacino. Roll call vote: Long; yes, Sparacino; Salsbury; yes, Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.

A motion to return to Regular Session was made by Trustee Elliott, seconded by Trustee Long. Roll call vote: Long; yes, Sparacino; yes, Salsbury; yes, Rhoads; yes, Dodson; yes, Elliott; yes. Motion carried.

A motion to adjourn was made at 8:04pm by Trustee Rhoads, seconded by Trustee Elliott. All in favor say I. All I’s. Motion carried.


Minutes taken and prepared by Village Clerk Patty Moreno.


Posted: 12/2/2014 | Updated: 12/2/2014