The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

10/08/2014: Minutes - October 8, 2014 - Regular Monthly Meeting




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10/08/2014: Minutes - October 8, 2014 - Regular Monthly Meeting

VILLAGE OF HILLCREST
Wednesday October 8, 2014 Regular Board Meeting
7:00pm


The Regular Board Meeting of the Village of Hillcrest opened with the Pledge of Allegiance. Present and answering roll call were Trustees Rich Elliott, Randy Salsbury, Dave Long, Rick Rhoads, and Jeanie Sparacino. Also present were President Kim Whalen, Attorney Paul Keller, Treasurer Penny Payton, and Village Clerk Patty Moreno.

A motion was made by Trustee Long, seconded by Trustee Sparacino to approve the minutes from September 3, 2014 Special Meeting and September 10, 2014 Regular Board meeting as amended. Roll call vote: Elliott; yes, Salsbury; yes, Dodson; yes, Long; yes, Rhoads; abstain, Sparacino; yes. Motion carried.

Treasurer Penny Payton reported that the cash on deposits as of September 30, 2014 are as follows: General Fund $485,137.33, Motor Fuel Tax Fund $159,166.04 and Utility Fund $150,742.38.

A motion was made by Trustee Long, seconded by Trustee Dodson to approve the Treasurer’s report as presented. Roll call vote: Elliott; yes, Salsbury; yes, Dodson; yes, Long; yes, Rhoads; yes, Sparacino; yes. Motion carried.

A motion was made by Trustee Dodson, seconded by Trustee Sparacino to approve the payment of the bills as presented. Roll call vote: Elliott; yes, Salsbury; yes, Dodson; yes, Long; yes, Rhoads; No, Sparacino; yes. Motion carried.


DEPARTMENT REPORTS

Administration- President Whalen reported that Robert Villatorro the Maintenance employee had resigned from his position and his last day would be October 10, 2014. President Whalen stated that they would be compiling a job description and putting an ad in the newspaper. President Whalen stated that she would like to put together a search committee which would be a group of employees to go through the applications and determine which ones they would like to interview. President Whalen stated that she would like this committee to be the Clerk, the Treasurer, Danny White Police Chief, and whatever Trustee would like to be involved.

President Whalen stated that the conference that Trustee Sparacino, Trustee Long and herself went to involved a lot of information and a lot of networking,

Trustee Sparacino stated that the biggest thing she walked away with is getting a plan in place for long term goals so the Village can start saving money putting it aside for certain projects. Trustee Sparacino stated that they need to start projecting ten or fifteen years out.

Trustee Long stated that as president Whalen stated it was an opportunity to get a lot of networking with other communities and get ideas from them.

Ordinance- Trustee Dodson had no report for the Ordinance department.
Finance- Trustee Sparacino stated that she would like to know if the board would like to order the new Municipal League book as it was budgeted for but she would like some direction if she should go ahead and order or not.

It was decided that they would go ahead in order the new municipal league books.

Treasurer Payton stated that she would like to report that the Village only has three more months of monthly payment to Baxter and Woodman and then it will be all paid off.

Water- Trustee Elliott reported that the maintenance employee has been doing fire hydrant flushing and he will soon be done until next spring.

Economic & Community Development- Trustee Long had no report for the Economic & Community Development department.

Streets & Grounds- Trustee Rhoads had no report for the Streets & Grounds department.

Building & Zoning- Trustee Salsbury stated if there is any possibility that an agency research for the maintenance position.

President Whalen stated that maybe they can do both the research committee and contact and agency.
Treasurer Payton volunteered to contact an agency to research for the maintenance position.

Building Inspector Casper Manhiem stated he would like to give an update on Regional Ready Mix relocation progress. Casper stated that Regional Ready Mix is doing some work inside the building and well and transformer pad has been worked on as well.

Village Attorney- Attorney Paul Keller stated that the Public Access counselor came out with a new binding opinion that in the public comment section in a meeting anybody who gets up to speak may give their name but cannot be asked to give their address. Attorney Keller stated that apparently this is invasion of privacy but it is a binding opinion.

Trustee Rhoads asked if they could ask if they are residents of the Village.

Attorney Keller stated that they can try and ask but they do not have to answer.


PUBLIC COMMENT

No public comment made.

HEARING FOR JULEP ARBORS/ REGIONAL READY MIX ANNEXATION AGREEMENT
President Whalen stated that at this time she would like to open the public hearing for the Julep Arbor/ Regional Ready Mix annexation agreement. President Whalen asked if there is any public comment at this time.

No public comment made hearing was closed.

OLD BUSINESS

Julep Arbor/ Regional Ready Mix Annexation Agreement
Attorney Keller stated that Regional Ready Mix has purchase the property of their relocation; therefore they will be a party. Attorney Keller stated that the entire sixty-five acres is being approved at this time since there was not a signed agreement for the last annexation agreement. Attorney Keller stated that the Village has had the appropriate hearing and all terms and conditions have been agreed by Regional ready Mix and Julep Arbors the only approval left is the Village’s.

A motion was made by Trustee Salsbury, seconded by Trustee Long to approve the Annexation Agreement of Julep Arbors and Regional Ready Mix. Roll call vote: Elliott; yes, Salsbury; yes, Dodson; yes, Long; yes, Rhoads; No, Sparacino; yes. Motion carried.


Policies & Procedures
Attorney Keller stated that if anyone had any suggestions or revisions regarding the policies and procedures to please get them to him before the next meeting so he can review them.


Financial Spending Resolution #121405
There was discussion of what the amount of financial spending for every board member should be.
Attorney Keller stated that just because the board has budgeted for a project or item does not mean that the board has approved for the project or the item.

A motion was made by Trustee Rhoads, seconded by Trustee Long to table the Financial Spending Resolution #121405 and not discuss this again. Roll call vote: Elliott; abstain, Salsbury; yes, Dodson; yes, Long; yes, Rhoads; yes, Sparacino; No. Motion carried.

Truck Route & Weight Limits Defined
A motion was made by Trustee Salsbury, seconded by Trustee Rhoads to approve the Truck Route & Weight Limit Ordinance. Roll call vote: Elliott; yes, Salsbury; yes, Dodson; yes, Long; yes, Rhoads; yes, Sparacino; yes. Motion carried.

A motion was made at 7:40pm to go into Executive Session by Trustee Long, seconded by Trustee Sparacino. Roll call vote: Elliott; yes, Salsbury; yes, Dodson; yes, Long; yes, Rhoads; yes, Sparacino; yes. Motion carried.

A motion to return to Regular Session was made at 8:20pm by Trustee Elliott, seconded by Trustee Long. Roll call vote: Elliott; yes, Salsbury; yes, Dodson; yes, Long; Abstain, Rhoads; yes, Sparacino; yes. Motion carried.

A motion to adjourn was made at 8:21pm by Trustee Long, seconded by Trustee Elliott. All in favor say I. All I’s. Motion carried.

Minutes taken and prepared by Village Clerk Patty Moreno.


Posted: 12/2/2014 | Updated: 12/2/2014