The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

04/09/2014: Minutes - April 9, 2014 - Regular Monthly Meeting




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04/09/2014: Minutes - April 9, 2014 - Regular Monthly Meeting

Village of Hillcrest
Wednesday April 9, 2014 Regular Board Meeting
7:00pm


The regular Board Meeting of The Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Randy Salsbury, Rick Rhoads, Jeanie Sparacino, and Rich Elliott. Also present were President Kim Whalen, Attorney Paul Keller, Treasurer Penny Payton and Village Clerk Patty Moreno. Trustees Steve Dodson and Dave Long were absent.

A motion was made by Trustee Sparacino, seconded by Trustee Elliott to approve the minutes from March 12, 2014 Regular Board meeting and March 19, 2014 Special meeting as presented. Roll call vote: Salsbury; yes, Rhoads; yes, Sparacino; yes, Elliott; yes. Motion carried.

Treasurer Penny Payton reported that the cash deposits as of March 31, 2014 are as follows: General Fund $382,627.99, Motor Fuel Tax $107,975.49 unencumbered balance, Capital Project Funds $25,000.00, Utility Fund $145,587.66.

A motion was made by Trustee Elliott, seconded by Trustee Salsbury to approve the Treasurer’s report as presented. Roll call vote: Salsbury; yes, Rhoads; yes, Sparacino; yes, Elliott; yes. Motion carried.

A motion was made by Trustee Elliott, seconded by Trustee Salsbury to approve the payment of the bills as presented. Roll call vote: Salsbury; yes, Rhoads; yes, Spracino; yes, Elliott; yes. Motion carried.


DEPARTMENT REPORTS

Administration- President Whalen asked the board to look at their schedules for future meeting and let her know what Wednesdays they are available to schedule sewer meetings, public hearing and future budget meeting.

Ordinances- There was no report for the Ordinance Department due to Trustee Dodson’s absence.

Finance- Trustee Sparacino had no report for the Finance Department.

Water- Trustee Elliott had no report for the Water Department.

Economic & Community Development- There was no report for the Economic & Community Development Department due to Trustee Long’s absence.

Streets & Grounds- Trustee Rhoads reported that the Village is doing coal patching for the pot holes in the streets and the Village Hall will be getting some work done in the next weeks if weather permits it. Trustee Rhoads stated that he spoke to Scott Seebach from Township about possibly doing something about the mowing on Lind Road and the Village doing the plowing in the winter. Rhoads stated the Seebach should be getting back to him and giving him an estimate of how much it would cost the Village to have both plowing and mowing done by Township or one of the two.

Building & Zoning- Trustee Salsbury reported that there are a few projects that are being done now that the weather is getting nicer.

Village Attorney- Attorney Keller had nothing to report at this time.


PUBLIC COMMENT

President Whalen stated that normally at this time public comment is usually made for non-agenda items but today they will have public comment after all agenda items have been discussed, this way people have a chance to ask question about the flyer some residents received regarding the sewer project.

Approval of FY2013 Audit
A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve the audit for FY2013 as presented. Roll call vote: Salsbury; yes, Rhoads; yes, Sparacino; yes, Elliott; yes. Motion carried.

Resolution Regarding Zoning
Attorney Keller explained the Resolution and stated that this would direct the Zoning Board to take hold a public hearing which is required by law.

A motion was made by Trustee Salsbury, seconded by Trustee Spracino to approve the Resolution Regarding Zoning. Roll call vote: Salsbury; yes, Rhoads; yes, Sparacino; yes, Elliott; yes. Motion carried.

Liquor Code Update
A motion was made by Trustee Spracino to approve the Ordinance Regarding Liquor Licenses with the removal of the last sentence in Sec. 6.6 Music devices and entertainment paragraph b. Roll call vote: Salsbury; yes, Rhoads; yes, Sparacino; yes, Elliott; yes. Motion carried.

CDAP Grant Update-Ellen Berguson
President Whalen stated that due to Ellen Berguson’s absence the update of the CDAP grant would have to be rescheduled.

Schedule Budget Meetings
President Whalen stated that she had asked at the beginning of the meeting if the board members can look at their schedules so that the budget meeting can be scheduled.

Schedule for Special Hearing for CDAP
President Whalen stated that the minutes for this meeting will need to be approved at the next May 14, 2014 regular Board meeting. There was discussion among the Board of their availability. It was decided that the dates that would work would be either the May 5, 2014 or May 7, 2014 depending on Ellen Bergeson’s availability they would decide what day is better.

PUBLIC COMMENT

President Whalen stated that she understands that residents received a flyer regarding the sewer. President Whalen stated that the Village has had two special meetings to discuss only sewer and there are more to be scheduled. President Whalen stated that this was not on the agenda for discussion but she will address it and listen to brief comments. President Whalen stated that there are two sewer projects one which will involve a CDAP grant that is a $450,000 grant which is a target district that is based on low income and need. President Whalen stated that the Village had applied for this grant last year but was denied. Whalen stated that this grant will sewer approximately 27 homes out of 425 and this grant can only be applied for every two years. President Whalen stated that the IEPA denied Hillcrest a loan in 2010 for sewer based on the payback it was going to cost each resident $130 a month for twenty years and that did not include the sewer charge. President Whalen stated that the Village will be force to have sewer eventually just li Asphig and Kings. President Whalen stated that the Village has failing systems in Windover and the South side of the Village. President Whalen stated that the lots on the south side of the Village are not big enough to install a new septic system and the IEPA will not allow the residents to install a new system due to the size of the lot. President Whalen stated that the Board has been discussing for the past two months a Business District project to help start the project. Whalen stated that the IEPA has told the Village that they would loan the Village two and a half million dollars. Whalen then stated that the Village researched which would be the more cost effective route to start this project. President Whalen stated that the most cost effective route is to follow the truck route to bring in sewer to the businesses along with the businesses there would be 63 homes that will also be connected to sewer. President Whalen stated that those residents that will be connected will be paying for sewage and a monthly fee for the infrastructure to absorb the loan for twenty years. Whalen stated that the businesses and all residents will pay this monthly infrastructure fee that is currently at $15 and her goal is to get the fee down to $10. Whalen states that she understands that the majority of the Village will be paying for this and not be connected to sewer but she is willing to take any ideas or better solutions to fund this project so that all residents can afford the project. President Whalen stated that she was glad that Trustee Salsbury had passed out flyers because she has been trying to get residents to come out and discuss the projects and possibly get other ideas. President Whalen stated that since 2005 three quarters of a million dollars have been spent in researching how the Village is going to bring in sewer. Whalen stated that if nothing is done this will not get discussed again she will not allow the Village to spend any more money on research when a lot of money has been spent already. President Whalen stated that she would encourage all residents to attend the Special Sewer meetings that are being held to discuss only sewer.

Meridth Arjes, 412 Hillcrest Ave, stated that she is confused with the flyer she had received but states that she does agrees that sewer is much needed in Hillcrest, however she was under the impression by previous meetings that the project was going to start on the south side of the Village and move north. Mrs. Arjes asks that if the flyer that she received states that the total monthly bill for the $71.05 would this be in addition to what she is currently paying.

President Whalen explained that the amount that the residents would pay if they are not connected to the sewer system would be $15.24 to help pay for the IEPA loan and their regular water bill, all residents will pay this fee. Whalen stated that the 63 homes that will be connected to the sewer system will approximately pay the $71.05 depending on the water consumption. Whalen stated that the residents connected to sewer will have to pay for wastewater treatment, a fixed sewer rate charge, water service, and the monthly payment of $15.24 to help pay for the IEPA loan.

Mrs. Arjes stated that was her own personal confusion was when she received the flyer she was under the impression that she would have to pay $71.05 even if her property was not connected to the sewer along with her regular monthly water bill.

Trustee Rhoads stated that if the residents consume less than the $32.00 that was estimated their bill would be less.

Dan Windland, 410 Hillcrest Ave, stated that the map provided is not accurate as his property is not in the map. Mr. Windland stated that he will be present at the next sewer meeting because he is interested in hearing more about the project.

President Whalen stated that when the Village applied for the CDAP grant last year it was based on low income. Whalen states that this year it is based on 25% low income and 25% need which is why it change the target area the Village had to go up two blocks due to the amount of failing systems on Ramona vs Jeffrey.

Mrs. Arjes stated that she understands that it’s classified on low income and she does not know what the stated classifies or the Village classifies as low income.

Trustee Rhoads stated that he would like the residents to know that Rochelle has also committed $100,000.00 to help with the project.

President Whalen stated that the Village also received $100,000.00 from the Capital Bill to help with the project and if nothing is done the Village will have to return this money in two years.

Gary Anderson, who resides in Windover, asked that if he understands right the residents in Windover will not have to pay this extra water charge.

Trustee Rhoads stated that every resident would have to pay the $15.24 charge to pay for the IEPA loan.

Trustee Elliott stated that the wastewater treatment will not be charge if residents are not connected to the sewer.

Mr. Anderson asked what the hook-up fee would be.

President Whalen stated that it will be $700.00.

Trustee Elliott stated that this fee is set by Rochelle for any one or any business hooking up to their sewer system.

President Whalen stated that if the Village gets the CDAP grant and the resident is classified as low income the hook –up fee will be paid with the grant.

There was discussion between Mr. Anderson and the Trustees of where the connection from Rochelle is located. Mr. Anderson stated that he remembers that at one time the Village said it was going to be over on Hemstock Road. Mr. Anderson stated that he does not think this is as bad as he thought he stated that it has cost him more to have his septic pumped every year than what the Village is now proposing.

Merith Arjes asked if there was an estimated time on when the entire Village would have sewer.

President Whalen stated that at this time there is no estimated time since the Village can only apply for the CDAP grant every two years. President Whalen stated that this is also why the Village is also proposing the Business district option with the IEPA loan to interest more businesses to come to Hillcrest to help with this project.

Mrs. Ajes asked if there are any businesses that are interested in coming to Hillcrest if the Village had sewer.

President Whalen stated that at this time Casey’s has been one that has mentioned that they would like to expand but will not do so unless sewer is in Hillcrest.

A resident asked if the Board new what the state considered low income.

Jim Sparber stated that it varies by the number of resident in the home.

President Whalen stated that she will be going to Springfield April 30th to plead for Hillcrest and ask for assistance in this sewer project.

Trustee Salsbury stated that this project will change the look of the community. Trustee Salsbury stated that when they run the sewer it will run down the middle of the road and usually there is not enough or no money so then the middle of the road will probably be a strip of gravel because it is usually not budgeted in. Salsbury also stated that lawn will be on the owner to repair. Salsbury stated that all windover property is out the back so this would mean that they will run a PVC through your basement or they will go around your home.

President Whalen stated that this will be a big project. President Whalen stated that this will take a lot.

There was discussion between residents and board members of the street repairs and how they would collapse there septic tanks.

Mrs. Arjes asked if raising the property taxes would help with the street repairs.

President Whalen stated that the stated will look at how the Village is trying to help themselves before they grant us money. Whalen stated that the Village is not taxing properties to their corporate limit. Whalen states that this will help pay for the IEPA loan. Whalen states that the sales tax will go up ½ percent to also help pay for the IEPA loan.

Amanda Fonfara, 408 Linda Ave, asked if the infrastructure fee that the board is discussing will increase with every stage they do.

President Whalen answered no this will not increase.

Mrs. Fonfara asked if there are any plans that new development will be able to connect.

President Whalen stated that there will be plans for new business development to connect to sewer.

Mike Fonfara, 408 Linda Ave, stated that they are in the process of purchasing a home in windover and it does have a finished basement. Mr. Fonfara asked if there is going to be an option of going through the back of the home instead of running a pvc through the basement.

President Whalen stated that the option will be up to the resident.

A resident asked if the board had a list of the Sewer Meeting they are going to hold.

The board scheduled a Sewer Meeting for April 16, 2014 at 7:00pm

Eva Lankitis, who resides in Windover, asked if the property tax increase depends on how much each residents pay.

President Whalen stated that yes it would depend on how much they currently pay and advised residents to look at their property taxes and see how much they pay to Hillcrest and add 3%.

There was discussion Trustee Salsbury and Attorney Keller regarding a petition for a referendum for resident that are not in favor of the project. Attorney Keller and Jim Sparber stated that they would need to get all the information together to discuss what the procedure of a petition would be.

A motion to adjourn was made at 8:10pm by Trustee Rhoads, seconded by Trustee Elliott. All in favor say I. All I’s.

Minutes taken and prepared by Village Clerk Patty Moreno.


Posted: 12/2/2014 | Updated: 12/2/2014