The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

05/08/13: Minutes - May 8, 2013 - Regular Meeting Minutes




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05/08/13: Minutes - May 8, 2013 - Regular Meeting Minutes

Village of Hillcrest
May 8, 2013 Regular Board Meeting
7:00pm

The regular Board meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Rick Rhoads, Jim McMullin, Randy Salsbury, and Jeanie Sparacino. Also present were President Kim Whalen, Attorney Paul Keller, Treasurer Penny Payton and Village Clerk Patty Moreno. Trustees Rich Elliott and Vicki Stewart were absent.

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve April 10, 2013 minutes as presented. Roll call vote: Rhoads; yes, McMullin; yes, Salsbury; yes, Sparacino; yes. Motion carried.

Treasurer Penny Payton reported that the cash deposits for April 30, 2013 are as follows: General Fund $141,181.36, Motor Fuel Tax $181,484.65, Water Fund $335,782.49.

A motion was made by Trustee Sparacino, seconded by Trustee McMullin to approve Treasurer’s report as presented. Roll call vote: Rhoads; yes, McMullin; yes, Salsbury; yes, Sparacino; yes. Motion carried.

A motion was made by Trustee Sparacino, seconded by Trustee Rhoads to approve payment of bills as presented. Roll call vote: Rhoads; yes, McMullin; yes, Salsbury; yes, Sparacino; yes. Motion carried.

                                                            DEPARTMENT REPORTS

Administration- President Kim Whalen started her report by thanking everyone involved in the spring cleanup and the Doug Fischer for donating the mulch and Errett Warehouse for donating driver Dan Windland. Whalen stated that the Village collected 8-9 pallet boxes of electronics that are going to Kreider Recycling Services. Whalen stated that Village also collected $254 of tires to be recycled.

President Whalen stated that once again she would like to remind residents that Danny White and Doug Lockhard are now issuing tickets for junked cars in the Village.

President Whalen also reminded residents that Electric scooters are not to be driven by kids younger than 16 years of age.

Ordinances- Trustee McMullin stated that everyone in the Village would need to comply with the Ordinance in regards to grass mowing.

Finance- Trustee Sparacino had nothing to report for Finance department.

Water- There was no report for the Water department due to Trustee Elliott absence.

Health & Welfare- There was no report for the Health & Welfare department due to Trustee Stewart’s absence.

Streets & Grounds- Trustee Rhoads reported that resident Kevin Dewey’s driveway was repaired.

Rhoads stated that maintenance employee has almost completed installing all the signs in the Village as this have to be completed by July.

Trustee Rhoads reported that maintenance employee had also bought some coal patch to start patching pot holes on Village streets.

Trustee Rhoads also mentioned that there is no parking on Linda Ave on north side of the street from 8am to 5pm as part of the truck route.

Trustee Rhoads stated that there will be a letter going out to residents regarding mailboxes needing to be brought up to post office guidelines.

Building & Zoning- Trustee Salsbury reported that building inspector Casper Manheim has been issuing several building permits and would like to remind residents to summit a permit before starting a project.

Village Attorney- Attorney Paul Keller reported that the Village has filed a complaint with the Ogle County Circuit Court on property 400 Wayne because of a dangerous and unsafe building. Village has tried to work with the owner to get the situation corrected with no responds from owner. Attorney Keller stated that more complaints will be filed for dangerous and unsafe conditions and owners will be taken to court if they do not comply. Village will ask court to have building demolished at the property owner’s expense that will include legal fees, demolition fee, and administration fees.

 

                                                INSTALL NEWLY ELECTED OFFICIALS

President Whalen presented the new Elected Officials David Long, Jim McMullin, and Randy Salsbury and sworn them in to Office.

President Whalen also asked the Board for their support in appointing Mark Sparacino as new Zoning Board Official.

A motion was made by Trustee Rhoads, seconded by Trustee Long to appoint Mark Sparacino as Zoning Board Official. Roll call vote: Rhoads; yes, McMullin; yes, Salsbury; yes, Long; yes, Sparacino; Abstain. Motion carried.

 

                                                            PUBLIC COMMENT

Brian VanVinckle introduced himself to the Board and residents as he will be running for County Sheriff in the next election.

Mike Rock Ogle County State Attorney also introduced himself to the Board and residents.

 

 

                                                            NEW BUSINESS

Trustee Sparacino stated that the Board needed to set up a date to have a Special Meeting for the new fiscal year budget. Meeting was set for May 29, 2013 at 6pm.

 

Motor Fuel Tax Resolution

Trustee Rhoads explained and presented the board with pictures on what streets are in need of repairs in the Village. There was discussion between the Board members as to the repairs that are needed and making sure that repairs are done correctly including the excavating part.

A motion was made by Trustee Rhoads, seconded by Trustee Salsbury to approve the Motor Fuel Tax Resolution in the amount of $40,000 for street repairs. Roll call vote: Rhoads; yes, McMullin; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

 

Zoning Map Resolution

Village Attorney Paul Keller explained the need and importance of adopting a Zoning Map Resolution. Attorney Keller also stated that current Zoning Map is not accurate; therefore, he is recommending that the Board adopt the Zoning Map Resolution with the Knowledge of the Zoning Map not being accurate and direct the Zoning Board to focus on clarifying the problem so that the Map is consistent with the text.

A motion was made by Trustee Rhoads, seconded by Trustee Long to adopt the Zoning Map Resolution. Roll call vote: Rhoads; yes, McMullin; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

Attorney Keller also reported that the lease agreement between Leaf River Communication and the Village had been approved by the board at previous meeting and the agreement will be sign within the next couple of weeks.

A motion was made at 7:45pm to move to Executive Session by Trustee Rhoads, seconded by Trustee Long. Roll call vote: Rhoads; yes, McMullin; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

A motion was made at 8:24pm to return to Regular Session by Trustee Rhoads, seconded by Trustee Long. Roll call vote: Rhoads; yes, McMullin; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

A motion was made to adjourn at 8:25pm by Trustee Rhoads, seconded by Trustee Sparacino. Roll call vote: Rhoads; yes, McMullin; yes, Salsbury; yes, Long; yes, Sparacino; yes. Motion carried.

Minutes taken and prepared by Village Clerk Patty Moreno.



Posted: 6/14/2014 | Updated: 6/14/2014