The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

04/10/13: Minutes - April 10, 2013 - Regular Meeting Minutes




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04/10/13: Minutes - April 10, 2013 - Regular Meeting Minutes

Village of Hillcrest
April 10, 2013 Regular Board Meeting
7:00pm

The regular Board meeting of the Village of Hillcrest was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Rick Rhoads, Randy Salsbury, Vicki Stewart, and Jeanie Sparacino. Also present were President Kim Whalen, Attorney Paul Keller, Treasurer Penny Payton and Village Clerk Patty Moreno. Trustee Jim McMullin was absent.

A motion was made by Trustee Sparacino, seconded by Trustee Stewart to approve the minutes from March 13, 2013. Roll call vote: Rhoads; yes, Elliott; yes, Salsbury; yes, Stewart; yes, Sparacino; yes. Motion carried.

Treasurer Penny Payton reported that the cash deposits for March 31, 2013 are as follows: General Fund $154,306.96, Motor Fuel Tax $193,139.87, Water Fund $308,905.39.

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury to approve Treasurer’s report as presented. Roll call vote: Rhoads; yes, Elliott; yes, Salsbury; yes, Stewart; yes, Sparacino; yes. Motion carried.

A motion was made by Trustee Sparacino, seconded by Trustee Rhoads to approve the payment of bills as presented. Roll call vote: Rhoads; yes, Elliott; yes, Salsbury; yes, Stewart; yes, Sparacino; yes. Motion carried.

 

 

                                                                                DEPARTMENT REPORTS

Administration- President Kim Whalen announced the May 4, 2013 will be Spring Clean-up day for the Village. Whalen reported that Kreider Services will be able at Spring Clean-up to assist with sorting of recycling, also White Oaks Mobile Veterinary Clinic will be providing services to the Village from 9am to 12pm. Whalen also announced that dog registration will be done on this day at no charge, after this date there will be a $5 to $10 fee to register your dog.

President Whalen reported that the Police Department will now be issuing tickets for junked cars sitting on driveways, streets or lawns.

President Whalen reported that the Village has been having difficulties with The Billing software CUSI and Sage; therefore, she has decided to go back to the old billing system Locis which will be much easier for both Village Clerk and Treasurer.

Ordinances- Due to Trustee Jim McMullin’s absence there was no report for Ordinance department.

Finance- Trustee Sparacino had nothing to report for Finance department.

Water- Trustee Elliott reported that he has requested to get information from several companies to get estimates on how much it would take to do some repairs on the water tank.

President Whalen stated that based on the agenda Village also needed to get estimates on how much it will be to repair the ladder on the tower.

Health & Welfare- Trustee Stewart stated that it was important for residents to clean up their yards.

President Whalen asked Trustee Stewart if she knew of anyone that would due Tire recycling for Spring Clean-up day.

Trustee Stewart stated that she would try to get information on Tire Recycling companies.

Streets & Grounds- Trustee Rhoads reported that the Village had put in the order for salt use for next year in the amount of eighty tons. Rhoads reported that Maintenance employee had bought two and half tons of pavement patch to fill up the pot holes in the streets. Rhoads stated that he would like the Boards approval to spend $40,000 of Motor Fuel Tax fund to do some patching repair on the streets.

Trustee Stewart asked Trustee Rhoads if it was possible to put up signs that stated no trucks allowed if not a truck route. She also asked if the sign could state a fine.

Trustee Rhoads stated he would research the cost.

Trustee Rhoads reported that the truck route is going to need repairs due to the amount of trucks going thru. Trustee Rhoads stated that he would like to research a Tax for trucks going thru the Village’s truck route. He stated he would have more information for the next board meeting.

Trustee Salsbury stated that he would like to see some windrow the streets on the north side of Hillcrest for next year.

Trustee Rhoads reported that there is several residents that there mailboxes are not up to code and the postal service is getting closer and it damaging the streets.

Trustee Rhoads stated that he will need to get bids from three different contractors for the repairs of the streets. He stated that he would have a resolution ready for next meeting.

Building & Zoning- Trustee Salsbury reported that they are receiving more permit application and stated the importance of applying for permit before starting a project.

Village Attorney-   Attorney Keller stated that he would have an announcement for Executive Session.               

                                                                                PUBLIC COMMENT

There was no public comment made.

 

                                                                                OLD BUSINESS

Leaf River Communications

Attorney Keller explained the Lease agreement between Leaf River Communications and the Village of Hillcrest. Attorney Keller stated that an Ordinance must be passed along with the Lease agreement. Keller read the Ordinance to the board.

Trustee Rhoads stated that he thinks the Village should ask for more back in compensation for Leaf River to use the Village water tower other than free Internet.

A representative from Leaf River Communications Matt Bear was present to answer any question to the board.

Trustee Elliott and Trustee Sparacino asked Mr. Bear if they would consider changing the compensation.

Mr. Bear stated that although Leaf River Communications tries to compensate with free services they would consider negotiating some money in return.

There was discussion between the Board, Village Attorney and Mr. Bear in regards to the automatic renewal process.

Mr. Bear has agreed to be present at the meeting six months before there renewal to make sure that the Board would like to continue lease agreement and allow them time to analyze their decision.

A motion was made by Trustee Salsbury, seconded by Trustee Stewart to approve and adopt the Ordinance Authorizing the Execution of the Lease Agreement between the Village and Leaf River Communication with. Roll call vote: Rhoads; no, Elliott; yes, Salsbury; yes, Stewart; yes, Sparacino; yes. Motion carried.

A motion was made at 7:59 pm to move to Executive Session by Trustee Rhoads, seconded by Trustee Elliott. Roll call vote: Rhoads; yes, Elliott; yes, Salsbury; yes, Stewart; yes, Sparacino; yes. Motion carried.

Attorney Keller stated that there would be no action taken in Executive Session.

A motion was made at 8:13pm to return to Regular Session by Trustee Elliott, seconded by Trustee Salsbury. Roll call vote: Rhoads; yes, Elliott; yes, Salsbury; yes, Stewart; yes, Sparacino; yes. Motion carried.

A motion was made to adjourn at 8:15pm by Trustee Rhoads, seconded by Trustee Sparacino. Roll call vote: Rhoads; yes, Elliott; yes, Salsbury; yes, Stewart; yes, Sparacino; yes. Motion carried.

Minutes taken and prepared by Village Clerk Patty Moreno.

 



Posted: 6/14/2014 | Updated: 6/14/2014