The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

05/09/12: Minutes - May 9, 2012 - Regular Monthly Meeting




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05/09/12: Minutes - May 9, 2012 - Regular Monthly Meeting

Village of Hillcrest
Wednesday, May 9, 2012 Meeting Minutes
7:00 p.m.

 

The regularly scheduled meeting of the Board of Trustees was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Rick Rhoads, Jim McMullin, Randy Salsbury, Jeanie Sparacino and President Kim Whalen. Also present were Attorney Paul Keller and Treasurer Penny Payton. Trustees Rich Elliott and Vicki Stewart were absent.

A motion was made by Trustee Sparacino, seconded by Trustee Rhoads, to approve the April 11, 2012 minutes. Rhoads, yes; McMullin, yes; Salsbury, yes; Sparacino, yes.  Absent: Elliott and Stewart. Motion carried.

A motion was made by Trustee Sparacino, seconded by Trustee McMullin, to approve the Treasurer’s Report as presented. Rhoads, yes; McMullin, yes, Salsbury, yes; Sparacino, yes. Absent: s Elliott and Stewart. Motion carried.

A motion was made by Trustee Sparacino, seconded by Trustee McMullin, to approve the payment of the bills that were presented. Rhoads, yes; McMullin, yes; Salsbury, yes; Sparacino, yes. Absent: Salsbury and Stewart. Motion carried.

Department Reports

Administration President Whalen reported that department titles and roles were being reassigned. A new assignment of Building and Zoning was given to Trustee Salsbury. Trustee Stewart was assigned the responsibilities of Health and Welfare. The Buildings and Grounds assignment was combined with Streets to become Streets and Grounds. Trustee Rhoads was assigned those duties.

President Whalen indicated that the Police Department hours would be increased from 15 hours a week to 20 hours a week for the new fiscal year beginning July 1, 2012.

The topic of selling the blue squad car was discussed.

Ordinances Trustee McMullin reported that the free pet licenses available on May 5 at Clean-up Day resulted in 94-96 dogs and cats being registered in the village. 

Finance Trustee Sparacino requested a special meeting for discussion of the FY13 Budget and Appropriations. It was decided that the meeting would be held on Thursday, June 7, 2012 at 6:30 p.m.

Water There was no Water Department report as Trustee Elliott was out of town.

Health and Welfare Trustee Salsbury had nothing to report for Health and Welfare.

Streets Trustee Rhoads reported that he had met with Jim Sparber and Richard Rogers to gather information on the cost of repairing streets in the village. The estimate given to repair everything, including Bethel Road, was $230,000. Trustee Rhoads stated that the street repairs would need to be prioritized, with the bad road areas on the south side of the village, and the bad spots in Windover Park taking precedence. The plan for repairing the streets with MFT Funds would have to be approved by the Illinois Department of Transportation. The target date for beginning the streets project is sometime in September or October. Trustee McMullin spoke with Scott Seebach about Bethel Road and was told that the road is in White Rock Township plans for 2015. Trustee Rhoads stated he will talk to Mr. Seebach about the possibility of sharing the cost of repairing Bethel Road. Trustee Rhoads told the board that the MFT information would be forwarded to them by e-mail. He reported that the new, federally required traffic signs would be going up in June.

Buildings and Grounds There was no Buildings and Grounds report due to the absence of Trustee Stewart.

Building Department Building Inspector Casper Manheim had nothing to report to the board.

Village Attorney   Attorney Keller provided a memo to the board outlining the results of his review of Chapter 70, Traffic and Vehicles. In regard to Section 70-7, General Penalties, Attorney Keller observed that the penalties were not consistent and there was no correlation between the severity of the offense and the fine. He also found wording problems in the section. Attorney Keller recommended to the board that the first task should be determining the amount of each fine and that the task should be assigned to Chief Danny White, the Trustee for Streets and/or the Trustee for Ordinances and him. The second task would be cleaning up the wording, and that would be handled by him. After those two tasks were accomplished, the Board would be presented with a recommended new Chapter 70 to be adopted by ordinance.

Public Comment Rosemary Sanchez, 105 Moluf, spoke to the Board concerning the health effects of the dust coming from Regional Ready Mix. She stated that the dust is causing her son some health issues and she presented a letter to the Board from her son’s doctor. She reported that her son can’t sleep, is losing weight, and has repeated sinus infections. Trustee Rhoads told Ms. Sanchez that Regional Ready Mix intended to relocate by the end of 2012.

Terry Gregory, 208 Roy, asked the board if Regional Ready Mix was actually going to relocate, and if so, what location was going to be used for the relocation.

Brian Grammer, 201 Roy, spoke to the board concerning the lack of enforcement of codes concerning the upkeep of residents’ property within the Village of Hillcrest. He stated he could note five violations on properties in the area around his home. He reported that the grass at Wayne and Roy was at least 3 feet tall, and that there were weeds along property fences. He asked that something be done to clean up the violations. He told the board that he spends a great deal of time and money keeping his property nice. He felt there should be some accountability from other residents to do the same and to obey the village’s ordinances. He also expressed a concerned about foreclosed properties.           

President Whalen stated that she knew it was frustrating for anyone who keeps their property up to see other properties not being taken care of in the village. She stated that the village would start working to correct the problem and get things cleaned up.

Old Business

President Whalen reported that Policies and Procedures were still under review.      

The Business Registration ordinance was discussed. After the discussion a motion was made by Trustee Rhoads, seconded by Trustee Sparacino, to adopt the ordinance as presented. Rhoads, yes; McMullin, yes; Salsbury, yes; Sparacino, yes. Absent: Elliott and Stewart. Motion carried.

The revised Part-time Police Standards Ordinance was discussed. Attorney Keller stated that the paragraph dealing with removing police officers from duty had no application in the Village of Hillcrest. A motion was made by Trustee Sparacino, seconded by Trustee McMullin, to adopt the revised Part-time Police Standards Ordinance. Rhoads, yes; McMullin, yes; Salsbury, yes; Sparacino, yes.   Absent:

Elliott and Stewart. Motion carried.

The revised Animal Fines was discussed. Attorney Keller stated that the revised ordinance cleaned up the existing Animal Control Ordinance, and repealed the second section. There would now only be one set of penalties for all violations. A motion was made by Trustee McMullin, seconded by Trustee Rhoads, that the revised Animal Control Ordinance be adopted as presented. Rhoads, yes; McMullin, yes; Salsbury, yes; Sparacino, yes. Absent: Elliott and Stewart. Motion carried.

New Business

The Non-Highway Vehicle Ordinance was discussed. Attorney Keller explained to the board that the Illinois State Vehicle Code authorizes municipalities to regulate non-highway vehicles. He stated that federal law is similar to state law, but it makes it easier for police officers if the ordinance is based on state law.   No action was taken on the ordinance until more information can be gathered as what should be included in the ordinance.

A motion was made at 8:10 p.m. by Trustee Rhoads, seconded by Trustee Spacacino, to move to Executive Session to consider Personnel and Pending Litigation.

A motion was made by Trustee Sparacino, seconded by Trustee Salsbury, to return to the regular session. Rhoads, yes; McMullin, yes; Salsbury, yes; Sparacino, yes. Absent: Elliott and Stewart. Motion carried.

President Whalen called for a motion to confirm Patrician Moreno as part-time village clerk. The motion to confirm Patricia Moreno as part-time village clerk was made by Rhoads, seconded by Sparacino. Rhoads, yes; McMullin, yes; Salsbury, yes; Sparacino, yes. Absent: Elliott and Stewart. Motion carried.

President Whalen called for a motion to increase Penny Payton’s hours to full-time beginning June 1, 2012. The motion to increase Penny Payton’s hours to full-time beginning June 1, 2012 was made by Trustee Rhoads, seconded by Trustee Sparacino. Rhoads, yes; McMullin, yes; Salsbury, yes; Sparacino, yes. Absent: Elliott and Stewart. Motion carried.

A motion to adjourn at 9:30 p.m. was made by Trustee Rhoads, seconded by Trustee Sparacino. Rhoads, yes; McMullin, yes; Salsbury, yes; Sparacino, yes. Absent: Elliott and Stewart. Motion carried.

Minutes taken and prepared by Penelope C. Payton, Village Treasurer



Posted: 6/14/2014 | Updated: 6/14/2014