The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

04/11/12: Minutes - April 11, 2012 - Regular Monthly Meeting




<< Back To Meetings

04/11/12: Minutes - April 11, 2012 - Regular Monthly Meeting

Village of Hillcrest
Wednesday, April 11, 2012 Meeting Minutes
7:00 p.m.

The regularly scheduled meeting of the Board of Trustees was opened with the Pledge of Allegiance. Present and answering roll call were Rick Rhoads, Jim McMullin, Rich Elliott, Kim Whalen, Vicki Stewart, and Jeanie Sparacino. Absent was Randy Salsbury. Also present was Treasurer Penny Payton.

A motion was made by Trustee Elliott, seconded by Trustee McMullin, to approve the February 8, 2012 regular meeting minutes as presented. Rhoads, aye; McMullin, aye; Elliott, aye; Stewart, aye; Sparacino, aye. Salsbury, absent. Motion carried.

The Treasurer’s Report was presented by Treasurer Payton. A motion was made by Trustee Elliott, seconded by Trustee Sparacino, to accept the report as presented. Rhoads, aye; McMullin, aye; Ellott, aye; Stewart, aye; Sparacino, aye. Absent, Salsbury. Motion carried.

The bills were presented for approval. A motion was made by Trustee Sparacio, seconded by Trustee Elliott, to approve the bills for payment. Rhoads, aye; McMullin, aye; Elliott, aye; Steward, aye; Sparacino, aye. Absent, Salsbury. Motion carried.

President Whalen presented the Administration Report. She read a letter dated April 11, 2012, reporting that Teresa Adams, current appointed Village Clerk, was terminated from that position on Thursday, April 5, 2012. The letter detailed the reasons for Ms. Adams’s termination. No action was required on the termination.

President Whalen appointed Leslie Hendrickson as temporary Village Clerk. Trustee Stewart questioned how long temporary was meant to be, the end of May? President Whalen stated she hoped to have a permanent replacement by the end of May. President Whalen indicated that the public was encouraged to present names for consideration of the clerk’s position.   A schedule has been determined that will keep Village Hall open and available to residents at least 30 hours per week.

Public Comment

Helen Gaston, 338 Rosalind Road, reported that the yard on a foreclosed property on the corner of Linda and Erickson was overgrown and the grass looked to be at least 15” high. The overgrown yard was causing allergy problems for her visiting family. She requested that the Village take care of mowing the property. She believes it is possible for the village to mow the property and send the bill for the mowing to the bank that holds the mortgage on the property.   President Whalen said she would have the village maintenance man look into the mowing concern.

Terry Gregory, 208 Roy Avenue, reported to the board that due to the recent high winds, the sand stored at Regional Ready Mix had acted as a sand blaster on her house. She wanted to know if any one on the board had heard anything about Regional Ready Mix relocating. Ms. Gregory stated that Regional Ready Mix is still in violation. She is getting information together and will present it to the board.

Amy Keilman, 217 Windsor Park Drive, spoke about a flooding problem at the end of her driveway. She presented a letter from her children’s bus driver and pictures of the flooding to the board. She felt that the temporary solution of scraping away grass and dirt in the area of the flooding problem would not do much to alleviate it. She indicated that when the water at the end of the driveway froze over in the winter it became a hazard for children trying to get on the school bus as well as making it difficult for the bus driver to know where to stop. She is concerned about her children getting on the bus safely. She said the flooding had been a problem for 8 years and that the maintenance man had tried to fix it, but had not had any success in doing so. The village has tried to solve the problem without success. Trustee Rhoads reported that the problem would be addressed when the streets are seal coated. He said the low spot needed to be raised and that could be done during the proposed street work.

Trustee McMullin presented the Ordinance Department Report. He reminded everyone of the availability of pet vaccinations and free village animal licenses on Saturday, May 5, 2012.

Trustee Sparacino presented the Finance Department Report. She requested that those trustees who had not made an appointment to meet with the treasurer and her concerning the upcoming Appropriations/Budget Ordinance needed to do so.

Trustee Elliott had nothing to report for the Water Department.

No Health and Safety Report was given as Trustee Salsbury was absent.

Trustee Rhoads presented an MFT Resolution for street maintenance as part of the Street Department Report. The resolution requested that the Illinois Department of Transportation grant permission to the village to use MFT funds to purchase snow removal salt ($14,000) and cold patch ($6,000). A motion was made by Trustee Rhoads, seconded by Trustee Stewart, to approve the resolution as presented. Rhoads, aye; McMullin, aye; Elliott, aye; Stewart, aye; Sparacino, aye. Absent, Salsbury. Motion carried. Resurfacing was discussed and next month cost information will be presented to the board.

Trustee Stewart reported for the Building and Grounds Department that a new bulletin board was installed on the south side of the municipal building. She indicated that lights would be added so the board would be visible after dark. She plans to landscape around the bulletin board. She reported that she is in the process of acquiring estimates for stuccoing the front of the municipal building so that eventually the gutters and downspouts can be repaired. She also reported that the lawn mower was repaired. Trustee Stewart also reminded everyone about the no smoking policy within 15 feet of the building.

Casper Manheim had nothing to report for the Building Department.

Village Attorney Keller requested input from the village board for the policies and procedures manual that is currently being reviewed. He reported that an ordinance regarding water rates and an ordinance or opinion regarding the water shut off policy will be brought to the May meeting. Attorney Keller reported that he is also working on the Animal Control Ordinance to clarify the animal control fines. He is also reviewing Chapter 70 - Traffic Control and will have either a memo or an ordinance for the Police Department clarifying the fines for traffic violations.

Old Business

President Whalen requested that anyone needing to turn in job descriptions should please do so.

The Water Usage Rates were not discussed at this time.

President Whalen read the Business Registration Ordinance to the board. Discussion of the ordinance followed. Attorney Keller asked for the specific concerns the trustees had concerning the ordinance. Trustee Stewart was concerned with how the ordinance was going to be policed, what fine was associated with the ordinance and that the former clerk’s name be removed from the ordinance. Attorney Keller indicated that no fine is associated with the ordinance and that Code 1-10 would apply which makes the failure to register a misdemeanor and carried a fine of up to $750. Trustee Elliott was concerned that there was no sample copy of the form that would be used to register the business and no mention of where the information would be kept. Trustee McMullin was also concerned about there being no sample registration form. Trustee Rhoads asked Trustee McMullin if he would like to help design the form. Trustee McMullin agreed to help do so. A motion was made by Trustee Rhoads, seconded by Trustee Sparacino, to approve the Business Registration Ordinance. Rhoads, aye; McMullin, nay; Elliott,nay; Stewart, nay; Sparacino, aye. Absent, Salsbury. Motion failed.

The Auto Hub Tax Rebate ordinance was presented. Discussion of the ordinance followed. It was noted by President Whalen that the ordinance was previously passed, but the paperwork was never processed. Brad Dyer was present to represent Auto Hub. The tax rebate will not begin until a notarized letter is received from Auto Hub notifying the village of the Auto Hub’s opening date. A motion was made by Trustee Rhoads, seconded by Trustee McMullin, to approve the Auto Hub Tax Rebate Ordinance. Rhoads,yea; McMullin, yea, Elliott, yea, Stewart, nay; Sparacino, nay; Whalen, yea. Absent, Salsbury. Motion carried. Trustee Stewart explained her no vote. She felt the necessary paperwork was not in order at the time the vote was taken.

 

New Business

The purchase of a new Sensus Handheld meter reader was discussed. Trustee Elliott presented quote information on a new Sensus AR5502 Handheld. The quote was from HD Water Supply for $6,300. A motion was made by Trustee Elliott, seconded by Trustee Stewart, to purchase the Sensus AR5502 Handheld. Rhoads, yea, McMullin, yea, Elliott, yea, Stewart, yea; Sparacino, yea. Absent, Salsbury. Motion carried.

Attorney Keller requested that the board go into executive session for the purpose of discussing litigation involving Regional Ready Mix. A motion was made at 7:50 p.m. by Trustee Rhoads, seconded by Trustee Sparacino, that the board leave the regular session and move into executive session. Rhoads, yea, McMullin, yea; Ellioitt, yea; Stewart, yea; Sparacino, yea. Motion carried.

A motion was made at 8:55 p.m. by Trustee Rhoads, seconded by Trustee McMullin, that the board return to open session. Rhoads, aye; McMullin, aye; Elliott, aye; Salsbury, absent; Stewart, aye; Sparacino, aye. Motion carried.

There being no further business before the board, a motion was made to adjourn at 9:10 p.m. by Trustee Stewart, seconded by Trustee McMullin. Rhoads, aye; McMullin, aye; Elliott, aye; Salsbury, absent; Stewart, aye; Sparacino, aye. Motion carried.

Penelope C. Payton, Village Treasurer



Posted: 6/14/2014 | Updated: 6/14/2014