The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

09/12/12: Minutes - September 12, 2012




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09/12/12: Minutes - September 12, 2012

Village of Hillcrest
Wednesday September 12, 2012 Meeting Minutes
7:00pm

The regularly monthly Board meeting started with the Pledge of Allegiance. Present and answering roll call where Trustees Rick Rhoads, Jim McMullin, Rich Elliott, Vicki Stewart, Jeanie Sparacino and President Kim Whalen. Also present where Attorney Paul Keller, Treasurer Penny Payton, and Village Clerk Patty Moreno. Absent was Trustee Randy Salsbury.

A motion was made by Trustee Elliott, seconded by Trustee McMullin to approve August 8, 2012 minutes as presented. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

A motion was made by Trustee Sparacino, seconded by Trustee Rhoads to approve Treasurer’s report as presented. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

A motion was made by Trustee Sparacino, seconded by Trustee Rhoads to approve bills as presented. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

President Whalen stated she wanted to start by clarifying information that was given in the Zoning Board meeting two weeks ago. President Whalen explained the Comprehensive Plan Map as to what is Hillcrest property and what is Industrial Zoning. President Whalen also stated that Business sales tax revenue for the year is $126,000 for the entire Businesses in the Village of Hillcrest. President Whalen also stated that the Village has no way of accessing how much revenue each business brings. Whalen states that in order for the Village to obtain this information the Village would need each business to sign a release to the State of Illinois. President Whalen stated that revenue to the Village for each individual business would be around $6,000.

President Whalen also wanted to clarify rumors and e-mails being sent to her regarding Regional Ready Mix. President Whalen stated that she had permission from the people that had sent her these e-mails to state their names and read e-mails. Whalen stated first e-mail was send by Mr. Joe Builta on August 29, 2012 at 11:21 am. Second e-mail was sent by Mr. Steve Builta asking to speak to President Whalen regarding Village Business at August 30, 2012 at 11:48 am. President Whalen stated she had made that phone call to Steve Builta at 4:30 pm informing Mr. Builta of the Zoning Board meeting taking place that same night. President Whalen stated that Mr. Builta had stated that he was unable to attend meeting. President Whalen stated she told Mr. Builta she was on her way to Village Hall and would be willing to speak to him at that time in regards to his concerns. President Whalen stated Mr. Builta met with her at Village hall. President Whalen stated she then received an e-mail from Mr. Builta at 10:30pm August 30, 2012 thanking her for meeting with him and explaining the purposed business moves within Hillcrest. Mr. Builta states that after their meeting several of his neighbors approached him and asked him about the discussion between him and President Whalen. Builta states that he informed his neighbors he had met with President Whalen to express his concerns regarding Regional. Builta assured his neighbors  that was the type of discussion that president Whalen encouraged when Whalen took office. Builta stated he attempted to dispel some of the rumors and misinformation they had obtained. Builta states that he also attempted to provide some of the insights he had obtained from the discussion with President Whalen. Builta states that he told his neighbors that although his opinion of the project had not changed it was nice to know some of the facts. Builta stated that the sense he gets from the community members is that agreements where made under the table. President Whalen stated that there had never been a prearranged meeting at Mr. Builta’s residence.

President Whalen clarified that complaint web page is to be used for current complaints and not for opinions.

 

Department Reports

Ordinance- Trustee McMullin had no report for Ordinances other than Ordinances on agenda.

Finance- Trustee Sparacino stated that at a previous meeting she had mentioned changing some of the holidays. Sparacino provided the Board with a list of Federal Holidays and stated that Village would have and extra holiday; however they would be the same as the Federal Holidays.

Treasurer Penny Payton reported that after speaking with auditors who have been working on fiscal year 2011 audit they had come up with some figures and decided that recommending the Board to write off bad debt from May 2005 to March 2012 would be of best interest to Village. Payton states that auditors and herself would like to have bad debt cleared from the system to have the Water Department to a better balance. Payton states that bad debt is for the amount of $3,500.

Attorney Keller stated that he and Treasurer Payton had discussed this matter and he too is recommending Board to write off bad debt. Keller states that any attempt to collect these debts totaling $3,500 would cost the Village more money. Keller also stated that in order for Board to write off bad debt a motion would have to be in order.

Payton stated that she would like to be able to do this on a annually basis to avoid the pile up of bad debt.

Trustee Stewart asked if this sort of debt could be attached to the property.

Attorney Keller stated that a large amount of this debt is water bills and it would be possible to attach a lien to the property; however attaching a lien to the property would not benefit the Village as it would mean enforcing the lien and taking it to court. Keller states that taking the lien to court would be more costly than writing off.

Trustee Stewart stated that her concern in writing off debt on an annual basis would then send out wrong message to residents and they would just move without paying knowing that it will be written off.

A motion was made by Trustee Rhoads, seconded by Trustee Sparacino to authorize Treasurer to write off bad debt in the amount of $3,500 and be able to do so in an annual basis. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

Water- Trustee Elliott reported that he would like permission form Board to purchase two Water Sampling Stations for main to prevent going into residents homes and possibly damaging any equipment in residents homes. Trustee Elliott stated that the Sampling stations would cost Village $1,620; however it would benefit Village to have stations since they test water every day.

Motion was made by Trustee Elliott, second by Trustee Sparacino to purchase Water Sampling Stations in the amount of $1,620. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

Trustee Elliott reported that the driveway that is in need of repair due to snow plowing damage would cost the Village $1,729. Trustee Elliott also stated that this was approved to get repaired two or three years ago but had never been repaired.

A motion was made by Trustee Elliott, seconded by Trustee Rhoads to repair driveway. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

Health and Welfare- Trustee Stewart reported that the Ordinance Issues for the amount of garbage that can be stored along the side or in front of residences is still being reviewed for enforcement of Ordinance. Stewart stated that every resident should try to keep garbage out of site.

President Whalen stated that she and Trustee McMullin had been out taking pictures of properties violating Ordinance. President Whalen stated that letters would be sent out to properties in violation of Ordinance

Trustee Stewart asked President Whalen if there had been a date set in October for cleanup.

President Whalen stated that this was still in process since she had not heard back from the gentleman from Dixon who Recycles and was going to come out and pick up electronic, paints, and all other items that Village is unable to recycle.

Streets and Grounds- Trustee Rhoads reported that an eye wash station had been fabricated for the pump house at a cost of $25 as a new one would have cost Village $500.

Trustee Rhoads reported that stop signs are still being installed.

Trustee Rhoads reported that yellow truck had been sold for the amount of $775. Rhoads stated that they would be looking into selling the white dump truck with plow and the blue work truck. Rhoads stated that if both trucks are sold they can then look into buying a more dependable working truck and a smaller truck for plowing.

Trustee Rhoads reported that Dave Long and Village Clerk Patty Moreno are working on finding a grant for a handicap electric door opener. Rhoads stated that maintenance employee had painted new handicap parking spots on both front and back of Village Hall.

Rhoads reported that new lights would be installed in the shop due to having eight lights and only two of them working properly. Rhoads also reported that new 36” doors would be installed in clerk’s office and record room for wheel chair access.

Rhoads stated that Village had received a letter from the State of Illinois Capital Program stating that they would receive a check in the amount of $5,000.

Rhoads stated that in regards to the driveway needing repair he had spoken to Mr. Kevin Dewey owner of property earlier this year and Mr. Dewey had stated that a few years back driveway was damaged by plow.

Building and Zoning- There was no report for Building and Zoning due to Trustee Salsbury’s absence.

Attorney- Attorney Keller stated that prior to Village meeting Clerk Patty Moreno had asked to meet with him concerning water shut offs. Keller stated that in the last several months the Clerk’s office and water department had been switching to a new billing software system. Keller states that it then became apparent to clerk that there was technical problems with the new billing system. Keller stated that some accounts were not being billed for the proper amount due to billing system not able to figure out where to make charge due to meter numbers being wrong or missing in billing system. Keller states that Village Clerk had asked him what action to take in regards to these bills. Keller stated that his recommendation to the Board and Village Clerk would be to write off these bills totaling to the amount of $3,700 as doing so with bad debt. Keller then clarified that these are not the same bills that Treasurer Penny Payton had brought up to the Board. Keller stated that these bills are current bills from the last four months. Keller stated that it would be much simpler and quicker to write off the $3,700 rather than try to collect this amount from the residents. Keller stated that it would help balance the billing system now that it is working properly. Keller stated that he was making this report on behalf of Village Clerk because it involved authorizing Village Clerk to write off the $3,700.

Keller also reported that there is a section of the Water Code that indicates that new customers have to pay a $100 deposit for water service; however it does not indicate what this deposit is for or how this deposit is to be used. Keller states that there was no account set up to handle deposit under the previous clerk and it also was not always enforced. Keller stated that he recommends the Board to remove the $100 deposit by amending the Water Code.

Trustee Elliott stated that his understanding of how the deposits would be used was to guarantee that the final bill would be paid.

President Whalen stated that this may have been the intention for the deposits, but no escrow account was set up to handle these deposits. President Whalen stated that all deposits were deposited into the general fund and was spent like everything else. President Whalen stated that if Code is to be kept as is this would require a lot of extra bookeeping. Whalen stated that she agrees in keeping the $25 application fee for water service; however she does not see the need for the $100 deposit.

Trustee Elliott asked if removing the deposit would then possibly require Village to approve more write offs.

President Whalen stated that although Village might have future write offs they will not be for the high amounts that the Village has today. President Whalen explained why the write offs presented today were so high. Whalen stated that several amounts of information in the billing system was incorrect and led to meters not being read.  Whalen stated that serial numbers where not correct in billing system which resulted in to data not transferring from meter gun to billing system. Whalen also stated that this information being incorrect also resulted in residents not being billed the correct amount of water they were consuming. Instead residents where being billed the flat rate of $10. President Whalen clarified that it was not that residents where not paying their bill it was the result of not billing residents the proper amount for consumption. President Whalen stated that this problem had been resolved and she does not anticipate this happening again since Village Clerk was the person who became aware of this problem. The Village clerk is now making sure that this does not happen again.

Trustee Elliott states that his concern is removing the $100 deposit will result in residents moving and leaving an unpaid bill.

President Whalen stated that if the deposit was intended to be used to pay final bill then why is it that the bills from 2005-2012 ended up in bad debt and had not been paid if deposit was paid.

Attorney Keller states that the only situation that this may happen is when dealing with renters, which in that case the landlord is responsible for payment of such bill. Attorney Keller states that at this point there is no way of knowing which residents have paid this $100 deposit and this would also cause issues in tracking down residents moving with no forwarding address if refunds need to be given resulting in not being accounted for. Keller states that Ordinance is unclear as to how this $100 deposit should be used.

Trustee Stewart asked if deposits should have been reimbursed back to residents within a year time.

Attorney Keller states that the Ordinance does not state reimbursement within a year time.

President Whalen stated that the accounting and billing system is not capable of processing a reimbursement transaction. President Whalen also stated that in doing so Village would need to set up an escrow account to handle all deposits. President Whalen states that in her opinion the Village has no benefit from the $100 deposit.

Treasurer Penny Payton stated that the only way of tracking deposits when deposited would be to deposit them as unapplied cash then when residents move out she would have to be informed so that she can then go into utility billing system and produce a check from the utility water fund.

Attorney Keller states that the Board would have two choices either removing the $100 deposit or amending the Ordinance to define how deposit is to be used; however Keller states that amending the Ordinance would require a lot of work from the finance department due to the billing system not having the capability to do such transactions it would then have to be done manually.

Stewart asked if a resolution would be needed to take action.

Keller stated that Board could have a resolution or motion for attorney to prepare an Ordinance amending the code to eliminated or clarify the use of deposits. Attorney Keller states that with Board approval Village Clerk would be able to write off the bills for the amount of $3,700.

Trustee Stewart states that she feels a resolution would need to take place so that Village has this in paper for the initial write off of $3,500 bad debt from 2005 and the $3,700 write off of current bills. Trustee Stewart stated the Resolution should be presented at next meeting.

President Whalen stated that her concern in having to write a resolution is that the next billing cycle in September would again require a lot of work and she would not like Village residents to have to go through this once again.

Attorney Keller states that another alternative would be to authorize the Village clerk tonight by motion to write off these bills subject to the adoption of a new Resolution.

Motion was made by Trustee Stewart, seconded by Trustee Elliott to authorize clerk to write off current bills in default to error readings, and write of bad debt subject to the adoption of Resolution. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

Administration- President Whalen reported that there is still a couple of Board members that have not yet completed the FOIA or OMA training. Whalen states that training must be completed by January 1st.

President Whalen stated that all Village members and Trustees will have to use Village e-mails for all Village business.

President Whalen stated that there is to be no skateboarding on  Village Hall property. Whalen states that there had been issues of children skateboarding on Village hall property and they are damaging the curbs on the parking lot.

Rhoads stated that the wax that is being used on skateboards is being used on curbs to make skateboards slide easier and due to wax not being removed the Village maintenance employee had fallen.

President Whalen asked Trustee Rhoads if the park over on Windover was indeed a park or a retention area, and if it was indeed a park if the no trespassing sign could be removed and a no motorized vehicle sign could be installed.

Trustee Rhoads stated that it was indeed a park and that they could replace the trespassing sign with a no motorized vehicle sign.

Public Comment

Resident Brenda Schaffer, 202 Linda Ave, expressed her concerns regarding Semi trucks and vehicles speeding on Linda Ave. Mrs. Schaffer stated that there are children playing and she is concerned with one of them getting run over. Resident Schaffer asked the board where the Village police are.

President Whalen stated that currently Village has twenty hours a week for the police force in their budget and this is all the Village could afford at this time.

Trustee Rhoads stated that this was one of the reasons for the complaint webpage for residents to submit their complaints. Trustee Rhoads asked Officer Doug Lockhart if he was aware of this issue.

Officer Doug Lockhart stated that they are aware of this complaints and both Chief Danny White and himself have patrolled on Linda Ave and to this date they have not had any Semi’s or vehicles speeding on Linda Ave.

Resident William Gaston, 338 Rosalind, also expressed his concerns in regard to vehicles speeding on Linda Ave. Mr. Gaston stated that he agreed with Mrs. Schaffer and believed, that the Police could catch these speeding vehicles by using a radar gun.

Resident David Long, 322 Rosalind, who is helping the Village to obtain grant for the sewer project, stated that he wanted the residents and the board to know that income surveys where mailed out to residents to be completed. He stated he hopes that residents will help the Village by filling out survey and returning to the Village.

Resident Victor Ramos, 100 Windward Lane, asked the Board if they had any idea where Regional Ready Mix was relocating.

President Whalen stated that the Village had no confirmation as to where Regional Ready Mix was relocating.

Mr. Ramos asked if Regional Ready Mix was currently receiving any violation fines.

Village Attorney Keller stated that in either February or March of 2012 President Whalen and he met with the owners of Regional Ready Mix and their attorney. At that time the Regional Ready Mix owners were informed that improvements to their leased site, as well as parked equipment, were encroaching onto the Village right –of-way on both River Road and Roy Avenue. The owners and their attorney were informed that the Village right-of-ways had to be cleared of anything that was encroaching onto them because not only was it against the law to use the public right-of-way, but it was also a liability for the Village. Keller stated that it was at that meeting that the owners of Regional Ready Mix asked for time to make the arrangements to move their business to a different location and promised that they would relocate by the end of 2012.  Keller stated that the owners asked if operations could continue at the current location until the end of the current construction season.  Keller stated he and President Whalen agreed to allow Regional Ready Mix until the end of 2012 to relocate.  In the meantime, it was also agreed that no action would be taken encroachment of the Village right-of-ways.  Keller stated that the legal against Regional Ready Mix to remove the encroachments would take longer that the time allotted to Regional Ready Mix to relocate, so there was no point to take legal action.  Keller stated that Regional Ready Mix was not currently was not receiving any violations citations or notices from the Village for operation.  The owners have, however, been notified that if the encroachments to the public right-of-ways have not been removed by the end of 2012, the Village would be prepared to take the necessary legal action.  Keller also stated that the Village has an ordinance that regulates the amount of noise and dust a business is allowed to produce.  However, special instruments are necessary to take the measurements needed to determine if the business is in compliance with the ordinance.  Keller stated that at the present time the Village is not owned the necessary equipment used to take the measurements to determine if business is in violation of the ordinance and therefore it would be difficult to enforce said ordinance.  Keller noted that the Regional Ready Mix informally proposed different relocation sites, but no site was confirmed for the relocation of the business.

Mr. Gaston, 338 Rosalind, stated that the EPA has the equipment to measure dust. Mr. Gaston also stated that he heard that the Zoning Board was  discussing with Regional Ready Mix possible relocation sites.

President Whalen and Attorney Keller assured Mr. Gaston that the discussion between the Zoning Board and Regional Ready Mix regarding Regional’s area of relocation had not taken place. Attorney Keller stated that the EPA had been in contact with Regional Ready Mix due to water pollution in the creek and to his understanding this issue was resolved. Keller stated that the Village has asked the EPA to come and test air quality and to this date has not done so.

President Whalen stated that this is a situation that Village is trying to find the best solution to both residents and Regional. President Whalen stated that when she ran for office she assured everyone that she was not going to shut down businesses since that would lead to people losing jobs. President Whalen stated that business helps support our village community and shutting business down would affect the Village as well. President Whalen stated that she was trying to move forward with the Regional Ready Mix situation and this is what she wanted residents to do as well. Whalen stated that she encouraged residents to speak to her regarding their concerns as this way there would be no misunderstanding. Whalen stated that she may not have all the answers, but when speaking to residents she gets ideas, or may view the situation differently when hearing a different view from someone else.

Attorney Keller assured residents that the Village had not approved or agreed to a relocation site for Regional Ready Mix.. Keller stated that any agreements would have to be approved by the Board in a public meeting.

Resident Lynnette Fischer, 115 Windward Lane, asked Board what the process for the relocation of a business would be regarding the moving of material and equipment.

Attorney Keller stated that with the relocation process Regional Ready Mix would want to relocate equipment and material. Keller stated that the process would start with a formal meeting with Zoning Board to determine if the location was legally zoned for the business. Keller stated that Regional Ready Mix would then have to apply for building permits to do any construction on this site. Keller stated that to his understanding all equipment is portable, therefore relocating equipment would be no problem.

Resident Fischer stated that there had been material that Regional Ready Mix used brought to the Errett location.

Trustee Rhoads stated that material being brought in to this site is not being brought by Regional Ready Mix. The material belongs to the owner of the property who was trying to clean up the property.

President Whalen stated that material being brought to the Errett property had nothing to do with Regional Ready Mix, as they do not own that property. President Whalen stated that the Errett property is owned by a separate business man and questions regarding material brought into that property should be directed to that owner.

Resident Fischer asked if what owner was doing with the property indicated that Regional Ready Mix would be relocating to the Errett property.

President Whalen stated that this was not an indication that Regional Ready Mix was relocating to the property.

Attorney Keller stated that to his understanding the owner’s intention was to regrade the entire lot.

Resident Fischer wanted to know if the decision of not to proceed with legal action against Regional Ready Mix for the encroachment into the public right-of-way needed board approval

Attorney Keller stated that it could have the Board’s approval; however not proceeding does not require Boards approval.

Resident Fischer stated that President Whalen had said that the businesses are  what support our community. Mrs. Fischer asked what about the residents that pay property taxes.

President Whalen stated that although residents also help support our Village they only contribute $35,000 in property tax, and that would not be enough to support the Village. Businesses contribute approximately $126,000 annually to help support the Village. President Whalen that she did not want to raise property taxes as recommended in the past.

Resident Tim Ball, 421 Wayne Road, expressed his concerns in regard to his thoughts of businesses receiving the Board’s support and residents not receiving enough. Mr. Ball stated to President Whalen that she needed to be as aggressive in supporting residents as she is in supporting businesses.

President Whalen stated that she does support the residents. Whalen stated that she is available to the residents every Saturday for them to come and speak to her in regard to their concerns.

Resident Ball stated that it was overwhelming to hear President Whalen state that she was not going to bother businesses in Hillcrest.

President Whalen stated that she was trying to move forward to resolve this issue.

Resident Ball states that an elected official should listen to the people who elected them.

President Whalen stated that indeed they should listen to the people and business so that they can work with both.

Trustee Rhoads stated that there was not a Saturday that President Whalen was not at Village Hall for any resident to walk in and express their concerns; however the Village was not going to be able to please everyone and the Village is trying to find the best solution regarding Regional Ready Mix. Trustee Rhoads stated that President Whalen was looking into fixing these problems that have been ignored for years. Trustee Rhoads stated that all attacks being thrown toward President Whalen in regard to these rumors about where Regional Ready Mix was relocating to was very disrespectful as she was trying to fix this problem. Trustee Rhoads stated that if Regional Ready Mix were to relocate to the Errett property they would be held to the highest standards of the laws as it would be any other business or resident.

Resident Ball stated that states that Trustee Rhoads was correct in regard to President Whalen and that he would hold Trustee Rhoads to his statement to hold businesses to the highest standards of laws.

Trustee Rhoads stated that since President Whalen had been elected more residents were attending the Board meetings. Rhoads asked that residents be civil and respectful to the Board members and the Village President.

Resident Ball stated that if Attorney Keller stated nothing had been confirmed as to where Regional Ready Mix was to relocate than he believed him since no attorney would go on record doing so if this were not true; however this does not mean that no agreement between two businesses had not happened without the Board knowing.

Trustee Rhoads stated that if agreement between them had happened Regional Ready Mix would still need to apply for building permits and the Village would have to provide these permits.

President Whalen stated that a few months back in a previous meeting the business registrations had been discussed and it was agreed that Village would only register businesses. President Whalen stated that no inspection would be done; however they were going to look for fire hazards and chemicals for the police department and fire department to be aware of if they ever needed to go into the business due to an emergency. President Whalen stated that in October or November of 2011 a special meeting was held called the Green Ordinance, in which at this time President Whalen stated that she was asking that every business located in the Village be looked into to make sure that businesses are zoned correctly,as  she did not want history to repeat itself.

Resident Brent Braski, 102 Windward Lane, asked board who provided the workman’s compensation insurance if it is Village that pays for insurance. Resident Braski stated that the only reason for this question is due to the new eye wash station that was fabricated. Resident Braski asked if the Village had used the proper mixing belt to fabricate this eye wash station which is how OSHA regulation states it.

Trustee Rhoads stated that he would make sure that the proper mixing belt was installed.

                              

Old Business

 

Vehicle Fine Ordinance

A motion was made by Trustee Rhoads, seconded by Trustee Sparacino to approve the Vehicle Fine Ordinance. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

Comprehensive Plan Map Amendment Ordinance

A motion was made by Trustee Sparacino, seconded by Trustee Rhoads to approve the Comprehensive Plan Map Amendment Ordinance. Rhoads; yes, McMullin; No, Elliott; abstain, Stewart; No, Sparacino; yes, Whalen; yes. Motion carried.

Water Rates

Jim Sparber from Baxter and Woodman presented the Board with a current rate structure study requested by President Whalen for the calendar year 2011. Sparber stated that the summary of this study provides that the revenue is at $143,000 under the existing structure; however the rate study would expect the revenue to be at $175,000. Sparber states that based on current revised Ordinance from 7-14-2012  0-3000 gallons has a flat rate of $10.00 when revised this affected the revenue. Sparber stated that increasing rates into two tiers and increasing availability rate from $2.50 to $5.00 would leave revenue at $188,000 which would be more in line with what is expected. Sparber states that he recommended that the Board increase rates in a two tier system , revising the Ordinance to 0-9000 gallons, and increasing the availability charge to $5.00.

Trustee Sparacino asked if this would eliminate the $10.00 flat fee.

Sparber stated that indeed it would eliminate the flat fee.

President Whalen stated that the first 3,000 gallons was about 1,275,000 gallons pumped out of the water tower and it had been at $3.33 per 1,000 gallons from day one. Whalen stated that Village has to be able to take care of the water tower in case damages occur. President Whalen stated that the $5.00 availability fee should be put into an escrow account to cover any damages or repairs to the water tower.

A motion was made by Trustee Rhoads, seconded by Trustee McMullin to have Attorney Keller prepare the amending of Ordinance from 1/20/2010 Regarding Water Rates and to include the increase of availability fee to $5.00. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

President Whalen stated that the use of concrete block also known as Johnny blocks are not to be used as a structure as this is against Ordinance.

Trustee Rhoads stated that he would like Ordinance to specifically state that this concrete blocks cannot be used as a structure or retaining wall. There was discussion between Trustee Rhoads and Attorney Keller regarding what situations would be allowed to use these concrete blocks.  Trustee Rhoads states that he would like them prohibited for the use of any structure or retaining walls; however he would like to discuss this further at the next meeting.

President Whalen stated that Calvery Lighthouse Church would like to bring in a circus to the Village of Hillcrest.

A representative from the Calvery LighthouseChurch spoke to the Board to request approval to bring in a traveling circus. The Calvery Lighthouse Church representative provided the Board with a description of what the traveling circus would be doing. The representative stated that they would like to have circus come on October 2,2012. The circus would start packing up and leave the next morning, October 3, 2012.

A motion was made by Trustee Stewart, seconded by Rhoads to allow the Calvery Lighthouse to obtain permits for traveling circus on October 2, 2012. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

President Whalen stated that one of the Zoning Board members had resigned. President Whalen requested the support of the Board in appointing David Long to this vacancy.

A motion was made by Trustee Sparacino, seconded by Trustee Rhoads to appoint David Long as a Zoning Board member. Rhoads; yes, McMullin; yes, Elliot; yes, Stewart; yes, Sparacino; yes. Motion carried.

A motion was made at 9:20pm by Trustee Rhoads, seconded by Trustee by Trustee Sparacino to move to Executive Session for the approval of Executive Session Minutes. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

At 9:40 pm a motion was made by Trustee Rhoads seconded by Trustee Sparacino, to return to Regular Session. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

A motion was made by Trustee Rhoads, seconded by Trustee Stewart, to approve Executive Session Minutes from March 14, 2012 and not for release to the public. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

A motion was made at 9:40 pm to adjourn by Trustee Rhoads, seconded by Trustee Stewart. Rhoads; yes, McMullin; yes, Elliott; yes, Stewart; yes, Sparacino; yes. Motion carried.

Minutes taken and prepared by Village Clerk Patty Moreno.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

                                   

 

 

 

 

               

                                                            



Posted: 11/19/2012 | Updated: 11/19/2012