The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

07/11/12: Minutes - July 11, 2012




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07/11/12: Minutes - July 11, 2012

Village of Hillcrest
Wednesday July 11, 2012 Meeting Minutes
7:00pm

 

The regularly scheduled meeting of the Board of Trustees was opened with the Pledge of Allegiance.

Present and answering roll call were Trustees Rick Rhoads, Jim McMullin, Rich Elliott, Vicki Stewart, Jeanie Sparacino and President Kim Whalen.  Also present were Attorney David Silverman                             

Treasurer Penny Payton and Village Clerk Patty Moreno.  Trustee Randy Salsbury was absent.

 

A motion was made by Trustee Sparacino, second by Trustee Rhoads to approve the June 13, 2012 Minutes. Rhoads, yes; McMullin, yes; Elliott, yes; Stewart, yes; Sparacino, yes. Absent: Salsbury.  

Motion carried.

 

A motion was made by Trustee Sparacino, second by Trustee Elliott to approve the Treasurer’s report.  As presented. Rhoads, yes; McMullin , yes; Elliott, yes; Stewart, yes; Sparacino, yes. Absent: Salsbury.

Motion carried.

 

A motion was made by Trustee Sparacino, second by Trustee Rhoads to approve the payment of bills that were presented. Rhoads, yes; McMullin, yes; Elliott, yes; Stewart, yes; Sparacino, yes. Absent:

Salsbury. Motion carried.

 

Department Reports

Administration President Whalen introduced David Long to the Board. Mr. Long presented information to the Board regarding a survey that could be done to possibly help the Village obtain some grant money for much needed sewer installation. He informed the Board that he and President Whalen had met with grant writers to determine what grants were available to help fund the sewer project. Long stated the Community Development Grant that the Village was seeking had stipulations, most notably an income number. In order for the Village to have more accurate income data, the Village would need to do an income survey to obtain more data. He recommended that a letter be sent out to the residents explaining the reason for the income survey and the importance of completing the survey. August 11 would be the deadline for returning the survey to the Village. If not enough information is gathered with the mail-in survey, then a door to door campaign would be held.

 

Trustee Elliott asked Long if he knew of any income exclusions. Mr. Long stated that he did not think the survey would be that detailed. He felt it would just ask for household income. President Whalen indicated that the Development Grant would be obtained from the Department of Commerce and Economic Development. Trustee Sparacino asked Mr. Long if he was going to target certain streets or areas. Mr. Long indicated that the Village was going to be split into two areas. The target area would be the south side of the Village where sewer is needed more.  Mr. Long also indicated that 75% of the surveys would need to be completed and submitted to the Village.  Mr. Long also indicated that once the content of the survey from was approved, it would also become available in Spanish as well as English.

Ordinances Trustee McMullin reported that the Village Ordinances were now online. President Whalen stated the Village website has a link to the website where the ordinances are located.

President Whalen stated that the Village had a high response to the animal registration. There were questions as to why the residents had to pay for both county and Village tags. President Whalen stated that the ordinance was passed years ago, but had never been enforced. She indicated that the reason for enforcing the ordinance was that Ogle County Animal Control was not available to take calls after 5 p.m. on weekdays and was not available at all on the weekends.  She stated that having the registration information available to the Village maintenance man who is also the designated animal control person, would help to return the pet to the proper home rather than have to keep the animal locked up in the maintenance shed for the weekend. It is more cost effective for the pet owner for the maintenance man to be able to return the animal to its rightful owner than to have to take it to a vet.

Finance Trustee Sparacino had no report for finance at this time.

Health and Welfare Trustee Stewart reports that dog registration is done annually. Trustee Stewart reports she has had several complaints from residents concerning  Japanese battles, particularly  around the  parks. Stewart said she spoke to the Flagg- Rochelle Park District about either  spraying or cutting down the affected trees. A representative from the Flagg- Rochelle Park District told Trustee Stewart that they were working on spraying Atwood Park and that the cost of spraying an individual tree was $100. Trustee Stewart indicated that someone from the Flagg-Rochelle Park District would let her know what was going to be done for the parks in Hillcrest.

Streets and Grounds Trustee Rhoads reports that the post for the  new stop signs were returned because it was not manufactured to code. Rhoads indicated that the funds for the new signs were obtained through a grant by the Ogle County Highway Department.  Rhoads also stated that a power auger was purchased for use in installing the new post. Rhoads reported that the new posts would make it possible to mount the new street signs above the new stops signs. This would save time and money. The disposal of the yellow dump truck was not completed. The person who originally offered to scrap the truck did not follow through. Trustee Rhoads stated that he had another person in mind to do the scrapping. 

Rhoads reported that the damaged metal around the shop door would be replaced and the current doors in the office and the conference room would be replaced with 36” doors to make Village Hall more ADA compliant.

Building and Zoning There was no Building and Zoning report due to absence of Trustee Salsbury.

Village Attorney Attorney David Silverman had no report at this time.

 

Old Business

President Whalen reported that Policies and Procedures and Non-Highway Vehicle Ordinance  were both still under review.                                                

Prevailing Wage Ordinance

Treasurer Penny Payton explains the Prevailing Wages Ordinance. Payton states that Village is required to pass Prevailing Wage Ordinance so that Village is aware and Village Contractors are aware that any public works such as construction or sidewalks the contractor is required to pay Prevailing Wages. This way the Village has proper papers filed showing that Prevailing Wages have been paid. Prevailing Wage Ordinance is required by the Illinois Department of Labor and Secretary of State.

A motion was made by Trustee Rhoads, second by Trustee McMullin to approve the Prevailing Wage Ordinance for year 2012-2013. Rhoads , yes; McMullin, yes; Elliott, yes; Stewart, yes; Sparacino , yes. Absent: Salsbury. Motion carried.

Appropriation Ordinance

Treasurer Penny Payton reports that the Appropriation Ordinance must be passed in order for Village to spend money. Appropriation should include everything the Village should spend during the year of 2012-2013 even if money is not spent. Payton states Appropriation for 2012-2013 is less than past years Appropriation.

Trustee Sparacino reports that Appropriation for fiscal year July 1, 2012 to June 30, 2013 is 452,850 and last years was 498,578.

President Whalen indicated that in the Appropriation Ordinance included raises and hour increases.  There was a discussion between Trustee Stewart and Trustee Rhoads about the communication and awareness in the raises.

President Whalen called for a motion to approve Appropriation Ordinance for fiscal year 2012-2013. The motion to approve the Appropriation Ordinance was made by Trustee Sparacino, second by Trustee Rhoads. Rhoads, yes; McMullin, yes; Elliott, yes; Stewart, no; Sparacino, yes. Absent: Salsbury. Motion carried.

President Whalen called for motion to move to Executive Session to approve Executive Session Minutes from April 11, 2012 and May 9, 2012. Motion was made by Trustee Rhoads, second by Trustee McMullin to move to Executive Session to approve Executive Session Minutes. Rhoads, yes; McMullin, yes; Elliott, yes; Stewart, yes; Sparacino, yes. Absent: Salsbury. Motion carried.

A motion was made by Trustee Rhoads, second by Trustee Sparacino to return to Regular Session. Rhoads, yes; McMullin, yes; Elliott, yes; Stewart, yes; Sparacino, yes. Absent: Salsbury. Motion carried.

Public Comment  Terry Gregory , 208 Roy Avenue, spoke to the board about the ongoing issues and concerns regarding Regional Ready Mix. She stated that in reviewing minutes from 2007 to the present she became aware that the Village Attorney had stated that discussion about non-agenda items could be held as long as no vote on non-agenda item was taken. She indicated that Regional Ready Mix had been brought up and discussed before and that Regional should have been discussed further instead of  waiting for this 6 year period. She indicated that the revenues brought in to the Village by Regional Ready Mix were discussed at  Budget Workshop meeting. The benefits of those revenues was discussed at the Budget Workshop meeting, however, there was also some question as to how much revenue was actually created by the firm. Building Inspector Casper Manheim was to research how much revenue the Village actually received on behalf of Regional Ready Mix. Mrs. Gregory expressed her disappointment in the fact that the Board knew they could discuss a non-agenda issue and Regional Ready Mix had not been discussed further. She stated she is just reminding the Board that Regional Ready Mix is still and issue, that she is reviewing everything and that an attorney is involved in the matter.

President Whalen called for motion to adjourn at 8:02 p.m. A motion was made by Trustee Rhoads, second by Trustee Sparacino to adjourn. Rhoads, yes; McMullin, yes; Elliott, yes; Stewart, yes; Sparacino, yes. Absent: Salsbury. Motion carried.

Minutes taken and prepared by Patty Moreno, Village Clerk.



Posted: 11/19/2012 | Updated: 11/19/2012