The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

06/13/12: Minutes - June 13, 2012




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06/13/12: Minutes - June 13, 2012

Village of Hillcrest
Wednesday  June 13,2012 Meeting Minutes
7:00pm


The regularly scheduled meeting of the Board of Trustees was opened with the Pledge of Allegiance.  Present and answering roll call were Trustees Rick Rhoads, Jim McMullin, Randy Salsbury,Vicki  Stewart, Rich Elliott, Jeanie Sparacino, and President Kim Whalen.  Also present were Attorney Paul Keller , Treasurer Penny Payton and Village Clerk Patty Moreno.


A motion was made by Trustee Rhoads, second by Trustee McMullin to approve Treasurer’s Report as presented. Rhoads, yes; Salsbury, yes; McMullin, yes; Stewart, no; Elliott, yes; Sparacino, yes. Motion carried.


A motion was made by Trustee Sparacino, second by Trustee Rhoads to approve payment of bills that were presented. Rhoads, yes; Salsbury, yes; McMullin, yes; Stewart, yes; Elliott, yes; Sparacino, yes. Motion carried.


Department Reports

Administration  President Whalen reported that there will be a new complaint link on the Village webpage.  It can be anonymous but residents will still be  able to go to Village Hall and fill out a complaint form. Complaint on webpage will be summited electronically and President Whalen will be the person going thru them and referring to proper Trustee.

Ordinances Trustee McMullin had nothing to report for Ordinances.

Finance Trustee Sparacino had nothing to report for Finance.

Water  Trustee Elliott had nothing to report for Water.

Health & Welfare Trustee Stewart had nothing to report for Health & Welfare.

Streets and Grounds  Trustee Rhoads reported that he had contacted a gentlemen who is a  scraper who will be  picking up the yellow dump truck. He will be taking it to the scale at no charge and giving us the going rate for scraping for metal since unable to sell.

Trustee Rhoads also reported that Dot was doing their annual survey for  our upcoming Motor Fuel Tax .

Building & Zoning Trustee Salsbury reported the high volum of pools being put up and the importance of talking with Building Inspector Casper Manheim for permits and gather knowledge of what the ordinance for pools are.

President Whalen stated Casper’s hours and the possibility of extra hours  for Saturdays.

Village Attorney   Attorney Keller provided the board with the requirements of the agreement between Rochelle and Hillcrest on 2011 WasteWater agreement. Keller states Rochelle requires that Hillcrest adopt a resolution requiring inclusion of a lag time fee in annexation agreements for residential subdivisions. Also an ordinance requiring certain dedication of land or payment of fees in lieu thereof  as a condition of approval of certain subdivisions. Keller also states there will be one more document that will be an agreement amending the 2007 developing agreement between Hillcrest and Burke Farm that will be available at the next meeting or the one following. This will be brought back for final action on the next meeting.

Approval of Minutes  A motion was made by Trustee Stewart , second by McMullin  to approve the March 14,2012 and May 9,2012 minutes. Rhoads, yes; Salsbury, yes; McMullin, yes; Stewart, yes; Elliott, yes; Sparacino, yes. Motion carried.

Public Comment No public comment was made for issues not mentioned in agenda.

 

Old Business

Policy & Procedures President Whalen stated wanting to consider putting in a 3 day briefment for full-time or appointed staff for family member getting ill. At this time they would have to use sick or vacation time.

Trustees Stewart and Elliott expressed some concern of what would be consider full-time and the difference between salary staff and full-time staff.

President Whalen stated that staff would have to been hired as full-time to be considered for briefment.

Discuss was left for further research.

Non-Highway Vehicle Ordinance President Whalen discuss the requirements for Non-highway vehicles and the before and after dusk requirements  on the revised ordinance. President Whalen stated whether they would want to state that   authorization the  operation of golf carts to avoid other non-highway vehicle on streets.

Attorney Keller states the state law defining the difference between non-highway vehicle and off –highway recreational vehicles. Keller state if wanting to restrict what you are regulating only to golf carts ordinance would have to be revised again. Keller states they would have to state what would be prohibited

Discussion of ATVS was opened by Trustee Rhoads due to some being used for snow plowing. Ordinance for ATVS will be reviewed by Trustee McMullin for next meetings discussion.

Officer Doug Lockard suggested keeping the laws simple and only allowing golf carts as it would open for other non-highway vehicles to be on the roads.

David Long 123 Rosalind expressed his concern on ATVS as his stepdad plows his driveway . Long states it has all safety features. Long is unable to plow his driveway due to being in wheelchair.

Lockard state they could make exceptions added to ordinance.

Board agreed to table the ordinance and research ATV ordinance for next meeting.

 

New Business

Comprehensive Plan Amendments  Attorney Keller reports the review of the Plan Commission to do an Amendment of the Comprehensive Plan as it is done every 10ys. Keller states Village needs to consider amending comprehensive plan as there are 5 parcels on west side of Village that need to be remapped to be residential in inconstant with surrounding land. These parcels are commercial or Industrial but surrounded by residential.

Keller states Plan Commission is recommending the Village Board to remap the 5 parcel. Process of doing so would involve in the Village Board scheduling a Public Hearing it can either be in front of Village board or Plan Commission. Plan Commission recommends that Public Notice needs to be given of hearing in newspaper and that they would hold hearing. 90 days after hearing Board can take action to amend the Comprehensive Plan.

A motion was made by Trustee Rhoads , and second by Trustee Sparacino for the Public Hearing to be held on July 26, 2012 at 6:30pm.  Rhoads, yes; Salsbury, yes; McMullin, yes; Stewart, yes; Elliott, yes; Sparacino, yes. Motion carried.


Utility Fund Resolution  Treasurer Penny Payton reports the matter of having 2 separate funds and the benefits of combing them. Payton state it would go in General Fund but everything would be coded to define each one separate. Payton also states audits would be costless.

A motion was  made by Trustee Elliott , and second by Trustee Rhoads for approval of the Utility Fund Resolution. Rhoads, yes; Salsbury, yes; McMullin, yes; Stewart, yes; Elliott, yes; Sparacino, yes. Motion carried.

A motion to adjourn was made by Trustee Rhoads, second by Trustee McMullin. Rhoads, yes; Salsbury, yes; McMullin, yes; Stewart, yes; Elliott, yes; Sparacino, yes. Motion carried.

Minutes taken and prepared by Patty Moreno, Village Clerk



Posted: 11/19/2012 | Updated: 11/19/2012