The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

08/08/12: Minutes - August 8, 2012




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08/08/12: Minutes - August 8, 2012

Village of Hillcrest
Monthly Meeting
August 8, 2012
7:00 P.M.

The regularly scheduled meeting of the board of Trustees was opened with the Pledge of Allegiance. Present and answering roll call were Trustees Rick Rhoads, Jim McMullin, Rich Elliott, Vicki Stewart, Jeanie Sparacino, Randy Salsbury, and President Kim Whalen. Also present were Attorney Paul Keller, Treasurer Penny Payton, and Village Clerk Patty Moreno.

A motion was made by Trustee Sparacino, second by Trustee Stewart to approve July 11, 2012 minutes as presented. Rhoads, yes; McMullin, yes; Elliott, yes; Salsbury, yes; Stewart, yes; Sparacino, yes. Motion carried.

A motion was made by Trustee Sparacino, seconded by Trustee Elliott to approve the Treasurer's Report

as presented. Rhoads, yes; McMullin, yes; Elliott, yes; Salsbury, yes; Stewart, yes; Sparacino, yes. Motion carried.

A motion was made by Trustee Sparacino, second by Trustee Stewart to approve the payment of the bills that were presented. Rhoads, yes; McMullin, yes; Elliott, yes; Salsbury, yes; Stewart, yes; Sparacino, yes. Motion carried.

 

                                                                                Department reports

Administration – President Whalen reported that the income survey for the sewer project is still being reviewed. President Whalen stated that the deadline for the income survey was August 11, 2012, but the deadline would  probably be extended one or two weeks

President Whalen stated that yard cleanup ordinances will be enforced. President Whalen stated that a letter will be sent out to residents letting them know what needed to be cleaned up and the time frame in which to do the cleanup. President Whalen indicated that if the yards were not cleaned up within the specified time frame a village representative would knock on the violaters doors to enforce the  ordinance.

President Whalen announced that the police car had been repaired and that Danny White placed the Village logo on the car at a cost of $250. President Whalen also stated that the blue car would be used by the Village maintenance employee for animal control purposes, doing meter readings, and any in town driving.

Ordinances – Trustee McMullin had no report for ordinances.

Finance – Trustee Sparacino reported that she is working on a system reconciling the Water Department cash drawer. Trustee Sparacino stated that the cash drawer will be reconciled each day it is used.

Trustee Rhoads recommended a drawer with a lock.

Trustee Sparacino stated that as of right now they had a register, but a drawer with the lock would be better as it takes less space.

It was decided to discuss the situation further with Treasurer Penny Payton.

Water – Trustee Elliott reported that there had been a leak in the pump house that the Village maintenance person repaired.

President Whalen asked if the driveway that was damaged by water repairs was indeed repaired.

Trustee Elliott stated that he was working on getting a contractor to meet with the Village maintenance employee to discuss the driveway repairs.

Streets and Grounds – Trustee Rhoads reported that the maintenance employee had started installing the new stop signs. Rhoads indicated that the street names were also installed on top of the sign so that they are more visible. Because there were extra poles due to the street names being placed on top of the stop signs maintenance employee was able to replace other signs that were damage. Rhoads stated that they had started installing the signs by Chelle Crest.

Trustee Rhoads also reported that there was an offer on the yellow dump truck for $650. He considered the offer to be too low. Rhoads stated that gentleman interested in the truck contacted the Village maintenance man and he would be contacting Trustee Rhoads to make an offer.

Rhoads reported that they are in the process of putting a handicap parking spot in the back of the Village Hall. Rhoads also indicated that they are working on putting in a handicap door opener.

Sparacino asked if parking spots would be lined.Rhoads stated that the first spot would be striped and the next two would be lined.

Building and Zoning – Trustee Salsbury had no report for building and zoning.

Health and welfare – Trustee Stewart had no report for health and welfare.

Village Attorney – Attorney Paul Keller stated that he was out of the country for July’s meeting and next week he would be having major surgery. Attorney Keller stated that he hopes to be present at September's meeting.

Atty. Keller stated that he hopes to have the comprehensive plan amendment ordinance and the revisions for the traffic fine ordinance finished for September's meeting.

Public comment – There was no public comment made.

                                                                                 Old business

President Whalen asked if any of the trustees had anything to add or wanted anything reviewed for Policies and Procedures Maual.

Trustee Sparacino indicated that she thought that federal guidelines for holidays needed to be followed.

Trustee Stewart asked if there was anything in writing for policies and procedures.

Attorney Keller stated that what is being reviewed is what is currently in the Policies and Procedures Manual and this was what they were considering revising

President Whalen stated that the information they have is what has already been stated in the Policies and Procedures Manual.

Non-Highway Vehicle Ordinances – Golf Carts

President Whalen stated that the Non-Highway Vehicle Ordinance was going to include golf carts only .President Whalen stated the requirements for equipment Non-Highway vehicles were lights, turn signal, and slow-moving vehicle sign. A valid drivers license would be required to drive a Non-Highway Vehicle. Whalen also stated no registration of these vehicles would be required. President Whalen stated that these Non-Highway Vehicles would only be permitted to be driven on Village of Hillcrest streets.

Trustee Stewart stated that non-highway vehicles will also be ticketed like any other vehicle.

A motion was made by Trustee Salsbury, seconded by Trustee Stewart, to approve the Non-Highway Vehicle Ordinance – Golf Carts. Rhoads, yes; McMullin, yes; Elliott, yes; Salsbury, yes; Stewart, yes; Sparacino, yes. Motion carried. 

Rhoads asked if anything would be done about electric scooters being ridden on Village streets.

President Whalen stated that as of right now she was actually speaking to the individuals driving the electric scooters and asking them to stay off the streets. She also stated that if the electric scooters continued being ridden on the streets the driver of said scooters would be ticketed.

                                                                                 New business

President Whalen stated that L.o.c.i.s support, annual maintenance and software will need to be purchased due to the fact that the Village auditors needed access to prior year 2009 – 2010 data. L.o.c.i.s would export files for conversion and import data/history files into CUSI system and have data all in one program.

Treasurer Penny Payton statrd that L.o.c.i.s support and converting data into CUSI will cost $3700 with a one-year contract for support and software.

A motion was made by Trustee Sparacino, second by Trustee Salsbury to approve the purchase of L.o.c.i.s support and software for the amount of $3700. Rhoads, yes; McMullin, yes; Elliott, yes; Salsbury, yes; Stewart, yes; Sparacino, yes. Motion carried.

 

Fy12 Supplemental Appropriation Ordinance

There was a discussion between Atty. Keller and the trustees about the definition and the difference between the Appropriation Ordinance and the Supplemental Appropriation Ordinance.

Treas. Penny Payton explained that a Supplemental Appropriation Ordinance redistributed the money to assure that all of the line items were covered with appropriate amounts.

Attorney Keller asked if  the amounts were the same.

Treasurer Payton stated that the Supplemental Ordinance was less what was appropriated, but since more money was spent on other line items, the money had to be redistributed to cover those amounts.

Rhoads stated that this was money for FY12 bills.

Payton stated that any money that was not spent last year could be re-appropriated. 

A motion was made by Trustee Sparacino, second by Trustee Elliott to change the date on the Supplemental Appropriation Ordinance to August 8, 2012 and approve. Rhoads, yes; McMullin, yes; Elliott, yes; Salsbury, yes; Stewart, yes; Sparacino, yes. Motion carried. 

A motion to adjourn at 7:44 PM was made by Trustee Salsbury, second by Trustee Sparacino. Rhoads, yes; McMullin, yes; Elliott, yes; Salsbury, yes; Stewart, yes; Sparacino, yes. Motion carried 

Minutes taken and prepared by Patty Moreno, Village Clerk.



Posted: 9/19/2012 | Updated: 6/14/2014