The Villiage of Hillcrest, IL
The Villiage of Hillcrest, IL

12/14/11: Minutes - December 14th, 2011 - Regular Monthly Meeting




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12/14/11: Minutes - December 14th, 2011 - Regular Monthly Meeting


The Hillcrest Village Board of Trustees met in regular monthly session Wednesday, December 14, 2011 at the Hillcrest Village Hall. President Kim Whalen called the meeting to order at 7:01 p.m. answering the roll call was trustees Rick Rhoads, Jim McMullin, Rich Elliott, Randall Salsbury, Vicki Stewart and Jeannie Sparacino.

 

President Whalen called for a motion to approve the minutes of the November 9, 2011 regular monthly meeting. The minutes of the November 9, 2011 regular monthly meeting were approved upon a motion made by Trustee Elliott; Trustee McMullin seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously.

 

Treasurer, Penny Payton gave the treasurer’s report as of November 30, 2011 the general fund had a balance of $67,994.37, motor fuel tax fund had a balance of $172,864.00 and the water fund  had a balance of $280,808.08. A motion to approve the treasurer’s report was made by Trustee Rhoads; Trustee Sparacino seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously.

 

President Whalen called for a motion to approve the claim sheet. A motion to approve the bills as submitted for November 2011 was made by Trustee Sparacino; Trustee Stewart seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously.

 

DEPARTMENT UPDATES

ADMINISTRATION:                        President Whalen stated that she had a quote from CDW Government for MicroSoft GSA Windows Professional 7 Upgrade for all six computers in the amount of $768.12. President Whalen stated that she is hoping that this upgrade will take care of some problems that we are currently experiencing in the office. Clerk Adams stated that Windows 7 Professional will aide in the operation of the Sensus handheld meter reading system.

 

President Whalen asked Jim Sparber of Baxter & Woodman Consulting Engineers to give a brief report concerning the sanitary sewer system. Mr. Sparber stated that he and President Whalen had met with Theresa Wittenauer of Blackhawk Hills RC&D on October 28, 2011 and she provided the Village with a list of grant opportunities that they work with and we went through the list and identified a couple of opportunities; the primary opportunity is the Community Development Assistance Program. Mr. Sparber stated after that meeting a meeting was scheduled with the USDA Rural Development on November 28, 2011 at which time we were informed that Hillcrest is above the average medium household income; therefore Hillcrest is not a grant eligible community; however they can offer a low interest loan and they would be willing to do that if the Village looks at the entire project; but that would be too expensive. Mr. Sparber stated we are looking to break the project down into smaller pieces along with coupling a low interest USDA loan with a Community Development Assistance Program Grant.

 

Mr. Sparber stated the purpose of the grant is to benefit low to moderate income persons and by coupling the low interest loan with the Community Development Assistance Program Grant that will provide the Village with a much more reasonable user rate. Mr. Sparber stated that by breaking the project into smaller pieces if fifty-one percent of the residents in that area are considered low to moderate income than that part of the project would be grant eligible; so an area of the Village that has more retired people would be a good area to target. Mr. Sparber stated the purpose of the grant is not only to benefit the low to moderate income resident; but to also aid in the prevention of slums and blighted areas and the other objective is to meet other community development needs that pose a threat to the health and welfare of the community; this would be a grant eligible project. Mr. Sparber stated the grant level for fiscal year 2011 was ten and a half million dollars; however individual grants capped out at three hundred fifty thousand dollars ($350,000.00); so the Village would be looking at a relatively small project considering Baxter & Woodman Consulting Engineers estimated the entire project to be approximately ten and half million dollars.

 

Mr. Sparber stated the next step is to see how much we can do; if we were to say the average user rate should be about X number of dollars how much sewer can we build; Baxter & Woodman Consulting Engineers will be working on some numbers and we should be able to get back to you by next month’s meeting. Mr. Sparber asked the Board of Trustees if they had any questions. Trustee Sparacino asked about the interest rate for the low interest loan. Mr. Sparber stated the current rate is just over three percent, the rate changes quarterly, and this would be over thirty-eight years; now the Illinois Environmental Protection Agency low interest loan is at approximately two and a half percent for twenty years.

 

ORDINANCES:        Trustee McMullin stated that the snow ordinance would be in effect and that nothing should be parked on the street after three inches of snow has fallen until all of the streets have been cleared. Trustee McMullin stated residents need to observe the odd/even parking system; if it is an odd day of the month residents need to park on the odd side of the street; if it is an even day of the month residents need to park on the odd side of the street. Trustee McMullin stated the Village will not be as lenient this season and vehicles will be towed.

 

FINANCE:     Trustee Sparacino read aloud a letter from Winebaugh & Associates, P.C. This letter is to recap what we discussed during the meeting conducted at our office December 7, 2011 concerning problems encountered during the initial stages of conducting the audit on the financial statements for the year ended June 30, 2011 and the possibility of the audit fee increasing due to these problems.

 

During the meeting it was explained that one of the first areas we look at is the bank balances and whether monthly bank reconciliations are being performed. In the past monthly bank reconciliations have not been performed and this has been an audit finding. This year we noted that once again monthly bank reconciliations were not performed; we prepared initial year end bank reconciliation and the estimated bank balance did not correspond to bank balance amounts reported in the financial statements. Our next step we checked to see if the amounts reported by the bank as deposits totaled the amounts reported on the financial statements as revenue corresponded. They did not. The bank had more dollars reported as deposits than the Village had reported as income. This difference which means that revenue has been under-reported in the financial statements could be attributed to bank deposits not being recorded in the financial system.

 

Another part of the problem with the bank balances is the fact the Village comingles the funds that are part of the General Fund and funds that are part of the Water Fund. Each fund has its own checking account; but monies are deposited in either one checking account or the other with no transfers between funds being performed. One solution to simplify the process problem would be to have just one checking account with all deposits going into that single account as long as the proper data entry is performed allocating the deposits to the proper fund’s cash balance and the proper fund’s revenue accounts. The other solution is to periodically transfer the required amounts to the proper checking account.

 

We believe the magnitude of the discrepancy needs the Village to verify that all the bank deposits were properly recorded and properly posted to the correct revenue account. We know based upon third party confirmations for various taxes received those postings were not done accurately.

 

We have not checked to see whether disbursements reported in the financial statements correspond to the amount that flowed through bank statements for the General Fund and Water Fund, although we did note that the year-end bank reconciliation prepared by Penny Payton for the Motor Fuel Tax Fund showed a discrepancy because of accounts payable posting entries. Expenses that were posted to be paid from the Motor Fuel Tax Fund were never paid by the Motor Fuel Tax Fund. This observation leads us to believe that proper posting and paying of expenditures will be another major area of concern for us and would warrant the Village reviewing all the posting of expenditures and payments made throughout the year. Very truly yours, Tom Winebaugh.

 

Treasurer, Penelope Payton stated that she had just started working on the receipt part checking deposits tickets with the bank statements against the general ledger; this is a long process. Trustee Stewart stated that does not necessarily mean that anything is missing. Treasurer, Penelope Payton stated no, that is not a suspicion at all that anything is missing; it is just in the wrong place or either it hasn’t been posted. Treasurer, Penelope Payton stated it is going to take some detective work. Trustee Stewart stated the Village has been through a lot of treasurers; so this doesn’t surprise me. Treasurer, Penelope Payton stated we are also putting in the new accounting system; so that is going to help as well.

 

Trustee Sparacino stated her biggest concern is how the auditor suggested that the Village eliminate one of the checking accounts and just have everything come out of the general fund and the way Treasurer, Penelope Payton will code everything will show where it is supposed to go and what it goes to; is that something that she would be interested in doing. Trustee Sparacino stated to me it makes sense as long as everything is coded correctly and as you say the Village has gone through a lot of treasurers. Trustee Sparacino stated Penny I hope that you will stick around for a while. Treasurer, Penelope Payton stated I hope to. Trustee Sparacino stated that she feels that things would go smoother and it would be easier for Treasurer, Penelope Payton input wise to keep track of one account instead of the two the Village currently has.

 

President Whalen stated and Motor Fuel Tax that would go into their also. Treasurer, Penelope Payton stated that has to remain separate. Trustee Sparacino stated we are never touching that. Treasurer, Penelope Payton stated both other governments that she does the books for only have a single checking account besides Motor Fuel Tax Fund and it works like a breeze; it is wonderful. Trustee Sparacino stated I don’t know how we would go about doing that. Trustee Rhoads stated are you asking if we need a motion. Attorney, Paul Keller stated that he would recommend to the Board that they make a motion directing the treasurer to consolidate both checking accounts into one. Trustee Rhoads made a motion to combine the general fund checking account and the water fund checking account into one consolidated checking account after the beginning of the fiscal year; Trustee Elliott seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously.

 

WATER:         Trustee Elliott reported that there was a water main break on Rosalind Road that has been taken care of and there was a buffalo box in the 400 block of Wayne Road that was replaced.

 

HEALTH & WELFARE:       Trustee Salsbury reported Maintenance Supervisor & Animal Control Officer, Robert Villatoro needs some personal protective equipment such as gloves, a pole and a couple of crates. Trustee Rhoads stated we need to do something about letting people know that they need to purchase tags for their dogs. Trustee Rhoads asked Trustee Sparacino if she still had that stray dog. Trustee Sparacino stated yes, I am still a foster parent. Trustee Rhoads stated because there is no tag on it; it is a cute little dog; but if we take it to the pound after four days they put the dog down. Trustee Rhoads stated if it had a tag it could very easily be traced back to the owner and the dog could be returned. Trustee Rhoads stated we need to look into that; there are a lot of dogs out here and there are not a lot of tags out. Trustee Salsbury stated he had spoken to Maintenance Supervisor & Animal Control Officer, Robert Villatoro and he suggested that the Village stop charging for the tags in an effort to get the residents to register their dogs and that the Village would probably save money in the long run. President Whalen stated maybe we should make the tags free for a certain time period. Attorney Keller asked if there was a provision in the Village code that says pets must be tagged. President Whalen stated yes. Trustee Rhoads stated maybe we can come up with something for next month.

 

STREETS:      Trustee Rhoads stated I would like to reiterate that three inches of snow and we are going to have problems and also if anyone has a problem; I guess last year residents were chasing  Maintenance Supervisor, Robert Villatoro down and pulling out in front of him when he was plowing and threatening him with lawsuits and harassing him because when he plows everybody gets the same thing when he plows everyone gets snow in the front of their driveways, there is no way around it and it is dangerous for both the resident and for Robert and really he doesn’t need that kind of headache. Trustee Rhoads stated if you have a problem with the plowing people should call me or come down and file a complaint at the office and we will look into it; but it will not be tolerated. Trustee Rhoads stated Officer White has already been of this situation and we will take steps if it gets out of hand; other than that thank God this is only rain.

 

BUILDINGS & GROUNDS:                        Trustee Stewart reported that Maintenance Supervisor, Robert Villatoro finally got the time to install a light for the flag pole it is now lite from top to bottom and it looks very nice.

 

BUILDING DEPARTMENT:           Building & Zoning Administrator, Casper Manheim reported that there was no new business to report.  

 

POLICE DEPARTMENT:                 Chief Danny White reported for the months of October and November the police department had twenty-four calls for service; forty-nine traffic stops, thirty traffic citations were written, ten written warnings and nine verbal warnings were issued. Chief White stated as far as the snow plowing is concerned I also advised Maintenance Supervisor, Robert Villatoro that if he is threatened to call 911 and I think he is well prepared if anything happens with the residents.

 

ATTORNEY COMMENTS:          Attorney Keller stated he is new to the area and he expects a smooth transition; however he would appreciate it if everyone would cut him some slack. Attorney Keller stated that Attorney Temple has had an emergency within his office so the transfer of files will be somewhat delayed. Attorney Keller stated he is looking forward to getting to know everyone; elected and appointed officials and the residents.

 

Attorney Keller stated that some people don’t understand what the role of a Village Attorney is and he explained that the Village itself is a corporation; it is a municipal corporation much like a business corporation and the President and the elected officials are the Board of Directors of the corporation and the Village Attorney is the attorney for the corporation. Attorney Keller stated not the attorney for the Village President or any or all of the Trustees and certainly not the attorney for any or all of the residents; my legal duty, my relationship is to the Village, the municipal corporation; so that means that I am going to be advising the Board as to what appears to be in the best interest of community as a whole not any particular official or any particular resident. Attorney Keller invited all of the elected or appointed officials to contact him at any time about anything; however I can’t respond to any of the residents unless I am invited to by the corporate authorities I am certainly willing to meet with anybody as long as I have the approval to do that. Attorney Keller stated I know that there are a number of issues that have been out there awhile and some of them have legal implications and I intend to devote as much attention as I can as quickly as I can in order to help the Village Board address some of these issues that have been troubling the community for some time; but I don’t have any preconceived notions about what the solutions are going to be. Attorney Keller thanked the Board of Trustees for hiring him to represent the Village of Hillcrest.

 

VISITORS:   

State Representative, Bob Pritchard addressed the Board of Trustees and the public and stated that he had been a representative for the State of Illinois for eight years; however due to the re-districting he will no longer be representing Ogle County after this year. Mr. Pritchard stated that income tax continues to decline because the State has lost a number of businesses due to unfriendly regulations. Mr. Pritchard stated that the State needs to be more friendly and responsive to the needs of its businesses and its residents. Mr. Pritchard stated that the legislature and the municipalities need to keep a watchful eye on the Local Government Distributive Fund to make sure the Governor doesn’t dip into this money in order to pay the State’s debt. Mr. Pritchard went on to say that the Governor is looking to take money from the Personal Property Replacement Tax Fund. Mr. Pritchard stated that the Governor is looking toward gambling as a way to increase revenues.

 

Mr. Pritchard stated that the State needs to be on an accrual system not a cash basis system and that the budget needs to be reviewed by line items. Mr. Pritchard stated that the State is not being responsible there is four billion dollars more in expenditures than projected revenues which will no doubt result in more cut backs in spending; the State must balance its budget. Mr. Pritchard thanked the Board of Trustees for their time.

 

OLD BUSINESS

President Whalen stated the first agenda item under old business is the T6 Broadband contract and she briefly recapped the contract for Attorney Keller and stated her main concern is whether or not T6 Broadband has exclusive rights to the tower if the Village is approached by another business. Attorney Keller stated that T6 Broadband does not have exclusive rights to the tower because there is no signed contract. Attorney Keller stated he would send a letter notifying T6 Broadband where things stand and at the current time no other company has applied for space on the tower. Attorney Keller stated the Village can give T6 Broadband the time they have requested or the Village can rescind the contract. Trustee Stewart stated that she would like to give T6 Broadband the time they have asked for since no other company has applied. Trustee Rhoads stated he would like to see the Village send a letter to T6 Broadband asking them what their thoughts are at this point.

 

President Whalen stated that the vehicle seizure ordinance is the next order of business. Attorney Keller stated that due to some confusion he was not prepared with the final draft of the ordinance. Trustee Rhoads made a motion to table the vehicle seizure ordinance; Trustee Elliott seconded the motion.  Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously.

 

NEW BUSINESS

President Whalen stated the first item under new business is the tax levy for fiscal year 2011 – 2012 in the amount of thirty-five thousand eight hundred eighty-seven dollars ($35,887.00). Trustee Stewart made a motion to approve the tax levy ordinance for fiscal year 2011 – 2012 in the amount of thirty-five thousand eight hundred eighty-seven dollars ($35,887.00); Trustee McMullin seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously.

 

 President Whalen stated the next item on the agenda is the Illinois Municipal Retirement Fund Resolution 121411-A. President Whalen asked that Treasurer, Penelope Payton or Trustee Sparacino explain the ordinance. Treasurer, Penelope Payton stated as a Village Board you have the right to decide what number of standard hours you would like to use for your Illinois Municipal Retirement Fund employees who will be hired in the future; this will not affect your current employees. Treasurer, Penelope Payton stated you can increase the standard number of hours from six hundred (600) to one thousand (1,000) that means that in the future people that you hire will have to work at least a thousand (1,000) hours before they are eligible for Illinois Municipal Retirement Fund which in the long run will save the Village pension money for all new employees. Treasurer, Penelope Payton stated we are also trying to find a way for me to get extra hours because I am on Illinois Municipal Retirement Fund pension so I can only work five hundred and ninety-nine (599) hours a year or I will lose my pension. Treasurer, Penelope Payton stated we are hoping that we can increase it to one thousand hours (1,000); so that I will have the opportunity to work up to nine hundred and ninety-nine (999) hours a year; so that if we have a project like this audit that we are doing that requires a lot of extra work. Treasurer, Penelope Payton stated it is a lot cheaper to pay me than it is to pay a Certified Public Accountant and passing this resolution doesn’t cost you anything. Trustee Elliott made a motion to pass the Illinois Municipal Retirement Fund Resolution 121411-A; seconded by Trustee Rhoads. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously.

 

President Whalen stated the next item on the agenda is the 1986 Ford F800. Trustee Rhoads stated for those of you who do not know out behind the salt bin is an old plow truck that has been seating there for a little while and I am asking for approval to sell the truck. Trustee Rhoads stated you all have a copy of a legal notice that the Park District has used and of course this would be sent to the attorney to make sure everything is legal. Trustee Rhoads stated I would like to sell that truck and use the money to purchase equipment that is needed.

 

Trustee Stewart asked about the condition of the existing plows. Trustee Rhoads stated the existing plows are fine; Mr. Villatoro has done a fantastic job of maintaining the plows; he is right on top of the hoses; the motors; et cetera. Trustee Rhoads stated the big white truck out in the shop is way bigger than we need; but if we ever get a blizzard like we did in 1978-1979 it will come in handy then. Trustee Rhoads stated there has been some discussion about purchasing a smaller truck for Mr. Villatoro to use for meter reading, animal control issues; things where the heavier equipment is not necessary this would reduce costs and aide in the prevention of work related injuries. Trustee Rhoads stated I am asking for permission from the Board to put the yellow plow truck up for sale; I would like to do this in the form of sealed bids and a minimum will be set in executive session. Trustee Rhoads stated this would provide needed income and the Village has an ordinance against letting the resident’s park junk or abandoned cars on their property and we should be setting the standard.

 

Trustee Stewart asked Attorney Keller if there are any legal issues with selling municipal property. Attorney Keller stated yes, there is a statutory process in which the Village has to go through and the ad that you see here from the Rochelle Park District is the type legal ad you would have to place in the paper announcing the sale of the equipment through sealed bids; it goes to the highest bidder; however if you are not happy with the bids you receive you can reject all of your bids. Trustee Rhoads stated does that ad have to run for a certain amount of time. Attorney Keller stated yes, it does and I think you need to adopt an ordinance authorizing the auction of surplus equipment; let me check on that and we will get the process started. Attorney Keller stated I recommend that you make a motion authorizing the sale of the equipment. Trustee Rhoads made a motion to put the yellow plow truck, 1986 Ford truck up for sale by closed sealed bid; Trustee McMullin seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously.

 

PUBLIC COMMENT

Selene Walters, 101 Elliott Drive, stated I would like to talk about the audit; I am a certified public accountant by profession some of the things that you were discussing actually kind of concerned me and that also has to go with some of the stuff that was discussed at the meeting about records and custody of records. Ms. Walters stated every time I have requested a record from this Village those records do not exist; obviously there is a problem with the Village’s financial records there are no proper controls and because there have been many people on the job things have not been done correctly mainly because I think that friends have been hired to fill in the position instead of looking for qualified applicants. Ms. Walters stated because of these findings and because of my experience with the Village’s lack of property custody of the records I would request that a forensic audit be conducted for the last six years because of the lack of employees who are qualified to do that and because of the lack of internal controls and because of a lot of nepotism that existed in the past and because do these records even exist. Ms. Walters stated nobody even knows how much money there is; where it is; where it came from; where it is going. Ms. Walters stated an audit is not designed to find problems; an audit is designed to report on the financial statements that is something that most people don’t understand; an audit is just saying that the financial standard conforms to generally accepted accounting principles not that there is no problems. Ms. Walters stated even though it is not designed to do that it found enough problems that it was called a qualified audit; he could not do the audit there are not enough records; there is not enough records or systems designed to tell you exactly where the money is coming from or where it is going and I think just by hearing her (Treasurer, Penelope Payton) it

sounds like she is frustrating. Ms. Walters stated governmental auditing; governmental accounting is an animal; it is very unique and with changing the attorney and things like that I really would suggest that you conduct a forensic audit like I said just because of my experience with the Village; it is too bad that Bob just left. Ms. Walters stated I am very involved with the Illinois Certified Public Accountant Society and actually I used the Village of Hillcrest in talking with them to have legislation passed that exempts auditors from having to discuss things in public with the Boards and actually this Village was used as an example because of the lack of internal controls that happened here; that is something that I would really suggest that you do. Ms. Walters stated I would like to; in order to get a fair assessment of where things are you need to know what has been going on for several years just because there has been a lot of changes very quickly, very unqualified people that is one thing.

 

Ms. Walters stated also I would like to with ordinances I know you guys are trying to clean up the ordinance books and stuff like that I would like to know whether the ordinance or commercial building or light industrial or things like that warrant having a cement plant in the light industrial from what I read in the past ordinance book a cement plant is not light industrial. Ms. Walters stated light industrial my correct understanding would be automotive repair or a small shop that does different things not something that pollutes and has hazardous waste and especially in a flood zone even if it has the proper qualifications the zoning; being in a flood zone is not proper.

 

Ms. Walters stated my third concern is for the streets somehow River Road keeps getting smaller the trucks keep collapsing the road and they just pour cement there and if you go around the corner their corner is a lot wider than any other corner in this Village which makes it dangerous because also they have their parking lot there blocking the view from people going and in addition Roy Avenue is destroyed half of their cement plant is on one side of the road and the other half is on the other; so they are backing back and forth. Ms. Walters stated I really would like for you guys to look at your ordinances and make sure the zoning is proper; that the road is proper; that whenever they destroy the road that they cannot just go and pour cement because they are a cement plant; that the Village is actually involved in the repair of the road and that the road is to the standard and to the proper size to what it was originally. Ms. Walters stated those are just some of the things that I am concerned about; I am so happy that we have some new council because I agree with him (Attorney Keller) that you are not here to have preconceived ideas of what we say and any citizen should be able to come and address the Board and it is something that I haven’t been able to do in ten years; eleven years that I have lived here; so this is the first amendment rights that I have had since I have lived here. Ms. Walters stated I think it is funny that Bob had to give them copies of the Constitution because it hasn’t been upheld here in Hillcrest; this is the first time. Ms. Walters stated thank you for listening I would be more than willing at any time if any of you would like any information about audits or financial systems I don’t specialize in governmental audits; but I do several friends through the Illinois Certified Public Accountant Society that could answer any questions that you may have on financial systems that municipalities use are quite unique and unfortunately there aren’t that many vendors and some of them are quite old. Ms. Walters stated if any of you have any questions I would be more than happy to answer you and point you in the right direction because I think financial responsibility is really important; knowing how much money is in your checkbook is the most important thing because most people most of us the first thing we do before we pay our bills is to see how much money we have before we can do it. Ms. Walters stated it sounds as if you have somebody how knows what she is doing; I think we need to know what has been going on here.

 

Teri Gregory, 208 Roy Avenue, Mr. Watson choose not to appear last week at the special meeting and that he did respond to the paper; I felt that it is only fair that I got to respond to his comments; so I just want to read you something. Ms. Gregory stated I just want to respond to some of the comments; the first on is that he (Scot Watson) says that he has bent over backward to accommodate the residents living in this area; Mr. Watson put up a cement wall to help support the structure that holds his gravel and sand area. Ms. Gregory stated he didn’t put that wall in there for us that wall isn’t even tall enough to stop the dust and that noise; this man has never spoken to me personally except at last month at the November board meeting to tell me to move. Ms. Gregory stated Mr. Watson agreed to be at the December 5th special meeting which was his and us the residents opportunity to ask questions and to get answers. Ms. Gregory stated Regional being in the Hicks/Kennedy subdivision one hundred (100) feet from my home any way you look at it that never should have been allowed. Ms. Gregory stated the residents here would gladly accept a new date for a special meeting one in which Mr. Watson or someone on his behalf would attend.

 

Ms. Gregory stated another statement buyer beware. Ms. Gregory stated I just don’t understand that at all; so that is saying that anyone of you Trustees anywhere that you have bought that you don’t know what is going to be put up next to your home; buyer beware; that makes absolutely no sense. Ms. Gregory stated that when we bought down there we knew it was a residential neighborhood and our house was the last one built on the left side of Roy Avenue and we were told the lots to the West of us were residential and eventually there would probably be some homes. Ms. Gregory stated that Mr. Goff who was our developer went across North and started construction there; but the things is that if we the residents bought there did our developer; our real estate agent; our banker know that we should have known that we were buying in a future industrial place. Ms. Gregory stated I truly cannot believe that our realtor would have sold us that house; the bank would have never given us a loan for the amount that they gave us on that would be depressed in property value with a cement plant coming in within one hundred (100) feet of us. Ms. Gregory stated Mr. Watson states that that has been zoned light industrial for twenty (20) years; it is my understanding speaking with a former board member that Mr. Hicks his excavating business was zoned light industrial; the lots North of him were all residential; since then we have found out that they have been rezoned and we are trying to find out when and by whom.

 

Ms. Gregory stated now, yes the Environmental Protection Agency did turn me down three times; I did file complaints because that is what I was told to do. Ms. Gregory stated now Mr. Watson doesn’t state in his response the reason why I failed it states and this is their quote “Ms. Gregory failed to state a cause of action on which the board can grant relief” they didn’t state that they were in violation or not in violation it was up to me as a public citizen they gave me all of their information; I read it but I am not an attorney I am not learned in the proper wording; all I know is that whenever I read it they are in violation of all three (3) noise, air and water. Ms. Gregory stated they are in the court system now for water pollution and that is public record; so how does he think that he is in compliance when he is already in the court system for water pollution; thank you for your time.

 

Steve Dodson, 313 Erickson Road, I used to be a board member up there; Mr. Watson made a statement at the last regular meeting that he talked to the board members and did everything proper. Mr. Dodson stated he never talked to me; I talked to two other board members he did not talk to them. Mr. Dodson stated the only thing that we ever got was a phone call that the concrete plant was coming in we were not told where or who besides it wouldn’t matter if we would have said yes or no because it was already in the process; so I am asking this board to eliminate the zoning committee and the planning committee as it exists now and give me a chance to get a zoning committee together because I think the zoning and planning committee should be separate and I would like to have a board member on the zoning committee with me.

 

Dennis Orlikowski, 207 Roy Avenue, about one hundred and forty-four (144) feet away from Regional Ready Mix, I am not happy that it showed up all of a sudden, when I first saw it I thought okay Mr. Hicks is hauling for somebody, no there it is. Mr. Orlikowski stated how can anybody with any common sense think that that is a good place to put a cement plant. Mr. Orlikowski stated I just could not believe it that all of this red tape and run around and around. Mr. Orlikowski stated Mr. Salsbury the statement that you made last week about being railroaded you had to deal with it for thirty- one (31) to forty (40) hours; try five years it really wears you down I can’t even enjoy my home. Mr. Orlikowski stated please think about all of this and I know Mr. Watson wants a business and I have nothing against that; but a little common sense as to where; we have to develop a Village here let’s do it right. Mr. Orlikowski stated thank you for your time.

 

President Whalen called for a motion to enter into executive session for the purpose of discussing personnel, pending litigation and to review executive session minutes. Trustee Rhoads made a motion to enter into executive session to discuss personnel and pending litigation and to review executive session minutes; Trustee Elliott seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously. The Board of Trustees went into executive session at 8:17 p.m.

 

President Whalen called for a motion to return to open session. Trustee Rhoads made a motion to return to open session; Trustee Elliott seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously. The Board of Trustees returned to open session at 9:16 p.m.

 

Trustee Rhoads made a motion to accept the minutes from August, September and October not to be released to the public; Trustee McMullin seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously. President Whalen stated no action was taken in executive session.

 

There being no further business to transact a motion to adjourn was made by Trustee Rhoads; Trustee Elliott seconded the motion. Vote as follows: Rhoads – yes, McMullin – yes, Elliott – yes, Salsbury – yes, Stewart - yes and Sparacino - yes. The motion passed unanimously. The meeting adjourned at 9:20 pm. The next regular monthly meeting will be held January 11, 2012 at 7:00 p.m. at the Hillcrest Village Hall.

 

 

Respectfully submitted,

 

 

 

                                               

Teresa J. Adams,

Village Clerk

 



Posted: 3/20/2012 | Updated: 11/19/2012